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08-29-85 S&W Comm Minutes• August 29, 1985 SEWER AND WATER/STREET AND ALLEY COMMITTEE 3:30 P.M. Chairmen Nystul and Palmer and Councilman Springer in attendance. DPW Hammer, Water and Sewer Superintendent Hyde, Surveyor Zavodny, Mike Fraser of TD&H, Jim Sharon, Jay Billmayer, Don Arthur of Second Wind, Bill Crivello of F.I.F.T.H., and Roger Hopkins of the Daily Interlake also present. LINE EXTENSION OF 5TH AVENUE EAST SEWER - Jim Sharon and Mike Fraser presented request from lst Interstate Bank. The Committee said they had no problem as long as the City doesn't have to dig it up again and the patching is done, and if it is done within the master plan. It was agreed to put it on the Council agenda. Mr. Sharon was asked to supply the history to DPW Hammer, who was then to add his recommendation and put a copy in the Councilmen's boxes. ALLEY BY KALISPELL DRAFTING - The Committee asked that this item be put on the next agenda so that they would have an opportunity to look at the site. The next meeting was set for Thursday, September 5. WIDENING OF WINDWARD WAY - Don Arthur, of the Second Wind, presented the request and indicated that he was willing to dedicate 10 additional feet to the City (for a total of 50') and that he was negotiating with Frownfelter, the developer of a multi -family complex going in to the north. The Committee agreed that something needed to be done, but asked that the minutes concerning discussion of a cul-de-sac and the apartments be made available to them. They felt that this could be dealt with when Windward Way Apartments comes before • the Committee and it was left at that. F.I.F.T.H. ALLEY ABANDONMENT REQUEST -Bill Crivello presented request and attached letter. The existing curb cuts were also discussed. C. Palmer pointed out that the City has never taken away something they have already given. The Committee approved the abandonment. BIDS FOR SANITARY SEWER TRUNK - Committee approved the calling for bids. This will be on the September 3 Council Agenda. SOUTHWEST (4TH - 7TH) SID - Discussion of the responses from the survey. The responses were very negative based on the costs given. The feeling was that if the costs could be lowered the residents would be interested. If the City did the water line alone it was pointed out that we would lose the annexation. DPW recommendation was to use City crews, possibly federal money, and charge only cost for materials. C. Springer indicated the City should do one project or nothing, i.e. do it right the first time. DPW Hammer is to report back to the Committee when he is ready with revised plans. JAY BERGEN, NORTHRIDGE SEPTIC SYSTEM - Sewer and Water Superintendent Hyde gave an overview of the problem, which is that City services are not within reasonable reach of this lot, and the neighbors have septic. County has agreed to a septic system. It amounts to a choice of allowing a septic system or a shut -down of the project. There was discussion of the need for policy guide- lines for septic systems within the City, and the need for a lift station if • he was required to extend the City line. Attorney Neier could not find any specific prohibition. The Committee recommended allowing the septic system. This will go before the Council September 5. Sewer and Water/Street and Alley • August 29, 1985 Page 2 DWAYNE WANN DEVELOPER'S EXTENSION AGREEMENT - DPW Hammer reviewed with Committee and the Committee recommended approval. This will go before the September 5 Council. SLUDGE - AGRICULTURAL UTILIZATION - Water and Sewer Superintendent Hyde reported on the first site and the application for approval. There was discussion of injection. FIRST ALLEY WEST - Jay Billmayer reviewed the information contained in an August 9 letter to DPW Hammer. His recommendation was not to slipline because of the condition and grade of the line. He presented a feasible solution - a new sewer line at 11'. Closure of the alley at lst Interstate parking lot would save the City replacing several hundred feet. Lack of enough local flow when the by-pass to 5th goes in calls for a new 8" local line. Services and basement elevations are all located such to adapt to a raised line. Service relocations included in the cost estimates. Slurry was considered but the grades won't allow it. Mr. Billmayer didn't see any problem with abandoning the old line because the new line would be offset and at 14' no surface stress will bother it. Hauling away vs. on -site storage of removed materials discussed. It is probably better to remove and put in new pit run rather than dealing with settlement of clay 5 years down the road. DPW Hammer pointed out that budgeting is a problem. Timing of the work was discussed - summer or fall would be best because of groundwater factors. Mr. Billmayer pointed out that • there will only be about 6 months or so after disconnection before the line sludges full. It should be in service by the time the main line is in service. The Committee asked Mr. Billmayer to continue with the engineering and to plan for calling for bids by April for work to be done by or in June. It was also pointed out that he needed to coordinate with lst Interstate Bank's remodeling. Mr. Billmayer is to give flow data on this to Dennis Carver and Mike Fraser. Re -doing this line will do away with 5 blocks of roof drains. Owners will be responsible for the last 5' of the line into the buildings. DPW Hammer asked to advise owners of what is to be done and that roof drains will be dis- connected. Utility companies must also be contacted. The Committee agreed that surface restoration should be asphalt and that funding to help pay for it was needed. Attorney Neier asked who was responsible for excavation next to the buildings, and for the protection of the buildings? The question of temporary access for fire lane was also raised. Two means of egress for emergencies are necessary for buildings and could be accomplished by temporary rails and access ramps. The Committee agreed that the contractor would have to be restricted to } block at a time (1 days work) or something reasonable. BILL SCHMIDT - COLONIAL VILLA - It was pointed out that the barricades in use were grossly inadequate. Surveyor Zavodny pointed out that the City code states that the City does not monitor, but DPW Hammer indicated that the City can. He is to speak to Mr. Schmidt about the barricades. • Sewer and Water/Street and Alley Committee August 29, 1985 • Page 3 STREET RECONSTRUCTION PROBLEMS - C. Nystul requested DPW Hammer to make up a list showing when things happened at Russell School so that the problem could be found and so that the problem would not be repeated. Seasonal help was discussed and it was pointed out that it was needed long before this. SANITATION CREW - Discussion of number of FTE needed with the implementation of the new side -arm loader. Two men are needed on the Side -arm Loader, and the same crew will be in use on the East side. That leaves one extra man now, and when the East side goes to automated service it will mean another one person in excess of need. When it was suggested that the extra person be added to the Street Department it was countered with why do that at the end of the construction season? Staffing needs discussed: 04 FTE are needed in solid waste. Why pay for 2 3/4 FTE when they aren't needed? The Street Department needs to look at it's needs vs. it's manpower. Solid waste needs to look at a 1 3/4 reduction. One year down the road there will be one man and one truck. An original discussion included lowering garbage taxes and raising street taxes in equal amounts and moving men accordingly. It was pointed out that if manpower was not reduced the City could not accumulate the funding for the cans for the East side. C. Palmer asked for a memo to the Finance Committee stating that the Street Department funds are expected to be depleted with the current projects and so they should plan on a reduction of FTE by one. WASHINGTON STREET - Discussion of water lines crossing, street widths • close to trees and utility poles, and no response from the power company on the moving of the poles. Plan is to start Washington when the Highway Department street is done. Surveyor Zavodny suggested going a standard 31' street with no parking and miss the trees. He pointed out that this has heavy usage between Main and 3rd as a Main and Idaho bypass, while from 3rd to 7th doesn't get as much traffic. There will be a transition from Main of 37'. Parking loss for businesses discussed. It was decided that the Committee needed to think about it some more and it was tabled till the next meeting. SOUTH MEADOWS SUBDIVISION STREET WIDTHS - This was never addressed in the final plat. DPW Hammer recommended anything over 24' and that curbs and sidewalks not be required at this time, pointing out that the City can order them whenever it sees fit. C. Palmer pointed out that the street should be wide enough for bikers and walkers, perhaps 24' width of pavement plus a delineated shoulder. An off -center 24' would also work. WIDTH OF AVENUES ON CENTER STREET - 41' radius on south side of Center Street for 1st through 5th Avenues West. There are no curbs on 3rd now, and putting radius in will solve parking problem at the Chicago Connection. When curbs are ordered in street will be made 41'. The other streets should be made 41' for the first block at this time. ajg 0 0 jl