07-10-85 S&W Comm MinutesJuly 10, 1985 COMBINED SEWER AND WATER/STREET AND ALLEY 3:00 P.M.
Chairmen Nystul and Palmer, Councilman Ruiz in attendance. DPW Hammer
City Surveyor Zavodny, Attorney Neier, Building Official Jackson, Sally and
Terry Welder from Montessori School, Mike Fraser, Jim Sharon, George Mergul,
Bill Schmidt, and Roger Hopkins of the Daily Interlake also present.
JIM SHARON - 5TH AVENUE EAST SEWER EXTENSION - Discussion of possibilities,
future needs of area, costs, question of City ownership of line in future.
The biggest question is will the City allow a main to run into a service?
Question of 201 plan availability. Mike Fraser (TD&H) did some studies and
cost estimates for an SID in 1979, which was blocked by the residents.
DPW Hammer and Mike Fraser to discuss how future planning for the area
could be combined with this need.
Discussion of possible problems with easement if a main was allowed to
go into the service line, developer's extension agreement for a main from 3rd
to 5th. C. Nystul was not willing to consider anything on a temporary basis,
so Mr. Sharon must figure out how to get the main to the area. More engineering
is needed. City will not assume responsibility of a 6" main. Surveyor Zavodny
indicated this whole system was designed several years ago. Lift station would
be needed.
MONTESSORI SCHOOL - Committee cleared up misunderstanding concerning the
island and the motion at the last meeting to remove it. Committee agreed that
removal of the two parking places in the right of way would suffice. The history
of problems and developments concerning the school is attached to the original
minutes so as to be part of the record.
DEPOT LOOP ROAD - DPW Hammer explained the need of widening Center Street,
which includes loss of 8-10 feet of Depot Park, and the desire to pick up the
lost green area where the loop road is now. The Fire Chief would like the
loop road left open, Highway Dept. and Chamber of Commerce agree to closing
it. With placement of the traffic light on Main fire trucks could not get
through if two cars were stopped at the light. Discussion of long range plans
for the area, traffic- patterns and volume, parking at Chamber building. There
is a need to discuss traffic of the entire area with the Fire Chief present
to discuss his concerns. Meeting set for Wednesday, July 17, at 4:00 P.M.
Fire Chief will be notified.
METHOD OF CHARGING FOR GARBAGE - The Committee understanding was that
the policy was that every resident was automatically charged. This is not
the case. Discussion ended with tabling of this until information could be
gathered on past committee meetings concerning this issue.
5TH AVENUE WEST - Mike Fraser from TD&H presented plans. He indicated
that 5th is inadequate structurally and for traffic needs. The plans included
sidth of lanes, parking lanes, one-way plan problems, possible future needs.
DPW Hammer indicated that the biggest issue is the trees.
C. Nystul made a motion to defer discussion of the width (and therefore
the fate of the trees) to the next City Council meeting, at which time a Public
Meeting will be held concerning this.
DPW Hammer indicated the need for budgeting of funds to do the work on
5th.
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COMBINED SEWER AND WATER/STREET AND ALLEY
July 10, 1985
Page 2
The need of replacing all hydrants was agreed upon. Hydrants, new ser-
vices, storm sewers and street cost all figured in the estimates. $7,000.00
saved by saving the sidewalks. Committee asked for something in writing to
be considered at next Council meeting so that funds can be budgeted.
Discussion by DPW Hammer concerning storm water discharge into sanitary
sewer and the need to eliminate this. Solving of this problem has direct
bearing on the size of mains needed for the future.
Mike Fraser gave detailed information concerning the placement and size
of lines from the plant to 2nd included in Phase I.
COLONIAL VILLA HOOK-UP FEES - Bill Schmidt presented his position: He
objects to the requirement that he build and then donate the system, and the
payment of hook-up fees in addition, and the timing of the payment of the fees
in advance of need of the service. It was pointed out in the discussion that
he really has only two choices: Tie into the City system or get permission
for a septic system. The possibility of a developer's extension agreement
was explained to him. The problem of accounting, hooking up to the system
on the sly, policing, if payment is not made with the issuing of the building
permit. The suggestion was made that the hook-up fees be put in escrow and
the contractor be allowed to retain the interest. The Committee would like
to see the fee structure from other cities in Montana. This issue will be
discussed at a later date.
PAYMENT TO MORGAN AND OSWOOD - DPW Hammer reported on status. Problem
with gorator pump will be handled by holding as retainage the amount ($7,672.00)
required to replace the pump, including any other bill owing, from the final
payment. It was made clear that payment does not have anything to do with
acceptance. Late of warranty still under discussion. Stably acceptance certi-
ficate here. Council must make up a similar acceptance certificate. Committee
asked DPW Hammer to provide in writing the numbers to be included in the motion
for the Council, to be presented at the July 15 Council meeting.
Discussion of claims for payment and the best way to handle them: Choice
of joint check to M & 0 and the sub -contractor or direct payment to the sub-
contractor, and simultaneously obtaining a lein release. M & 0 must file a
form that all payments have been made.
GARMEN MEADOWS REQUEST TO WORK OFF BILL - Committee felt that allowing
Mr. Meadows to work off the $600.00 bill would open the door to problems with
others owing bills. Payment plan to be set up with Mr. Meadows.
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