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03-19-84 S&W Comm MinutesMarch 19, 1984 WATER & SEWER COMMITTEE The Water & Sewer Committee met Monday, March 19, 1984 in the Conference Room at City Hall at 4:20 P.M. Present were committee members Nystul, Springer and Ruiz, Council- man Schindler, Mayor McDowell, Water Supt. Hughes and Sim Fleming and Bill Vann from Equity Supply. 1. As requested by the Superintendent, Mr. Fleming and Mr. Vann were present to dis- cuss the water metering at Equity Supply. Equity Supply has a water well at the creamery. It produces 50 gpm and is used as the primary source. City water, in effect, supplements their wellwhen required. The well is not metered and since we have a sewer charge based on consumption, the question of their bill computa- tion has again arisen. It was stated by Equity that the well is limited to 50 gpm and that there is an hour meter on the pump which can be read. The well averages about 260,000 gal- lons per month. Equity states that their usage is as follows: 18.5% to product (ice cream, rolling mill,etc.); 68 washing trucks; 32..5% boiler make up water; 43% clean up. At present, all Equity water meters have the usual application of sewer rate. One additional bill of $326.12/month on account 36-101 hS the estimate for the sewer usage caused by the well. Equity estimates that 43% of their water enters the sewer. It was agreed that the city would study the Equity figures and if necessary, would meet again. -- •2. Some time ago proposals were received in reply to our RFP on a storm water study for the area north of HWY #2 and west of Meridian Road. The RFP was a brief de- scription. It was agreed that the Supt. would take the information presented in the several responses and write a complete RFP so that accurate engineering costs could be obtained. 3. The previously considered storm sewer on 6th Avenue W. and loth Street was presented. The project primarily addresses a storm line crossing private lots. We do have an "easement". The project would also be extended to remove the storm inlets at 5th Avenue W. and llth, which now drain into the sanitary. It was decided that this project should be submitted to see how it fits into the 5 year street plan. 4. Estimates to repair the golf course water line were based on 2,200 feet of pipe. The Fire Department has determined that the existing fire hydrant is essentially useless for a major fire. Councilman Ruiz stated the Golf Association would meet this week and he would present a cost sharing program to them. One proposal is that the Golf Association dig the trench, the city pay for and install the pipe, bed the pipe and the Golf Association back fill and restore the surface. The com- mittee will recommend to the Council that the committee be authorized to negotiate a cost sharing with the Golf Association to run a line from the high pressure district. 5. City Attorney Neier reported on the status of one portion of the litigation on the Wastewater Treatment Plant, ($36,000). It was agreed the City Attorney • should sign the documents. - -1- Water & Sewer Committee Meeting Page 2 March 19, 1984 6. A letter was received by the DPW from Jay Billmayer, Engineer for the Green Acres Sewer, relative to their recent bill. Due to the hour, there was not time to discuss it. It will be on the agenda for the next meeting. Meeting adjourned at 5:25 P.M. Gary W. Nystul Chairman GWN/ms is 0 A 0 DEPARTMENT OF HEALTH AND ENVIRONMENTAL SCIENCES TED SCHWINDEN, GOVERNOR - STATE OF March 21, 1984 Mr. J. Jay Billmayer, P.E. Marquardt, Billmayer Consulting Engineers 2191 Third Avenue East Kalispell, MT 59901 Re': Third Avenue East Sewer Extension, Kalispell E.S. 84-16 Dear Mr. Billmayer: COGSWELL BUILDING HELENA, MONTANA 59620 The above referenced plans and specifications have been reviewed by engineers of the Environmental Sciences Division and were found to be satisfactory. Approval of these plans is given herewith and according to the following provisions: That any change in the above referenced plans will be submitted to the Water Quality Bureau for review prior to the beginning of construction, and, That within 90 days after project construction, the engineer shall certify to the department that the project was completed in accordance with the plans and specifications approved by the department. This certification shall be accompanied by a complete set of "as built" drawings signed by the project engineer, and, That departure from any criteria set forth in the approved plans and specifications without department approval is grounds for injunction by the Department of Health and Environmental Sciences. Sincerely, Jiffs Melstad Sanjltary Engineer Water Quality Bureau Environmental Sciences Division JM:ca cc: City of Kalispell plYnbafi gryii� ' AN EO U4L OPPOR IUNIIY EMPLOYER" ' ,NpEo s14fFS u 4 1,q RIO�Ey Ref, SRC UNITED STATES ENVIRONMENTAL PROTECTION AGENCY REGION V111 1860 LINCOLN STREET DENVER, COLORADO 80295 The.Honorable LeRoy E. McDowell Mayor of Kalispell P.O. Pox 1035 Kalispell, Montana 59901-1035 Re: Prior Approval for Legal and Technical Costs, Kalispell, Montana Dear Mayor McDowell: Region VIII has received the letter of Glen Neier, City Attorney, dated March 6, 19M, requesting prior approval for the legal and technical prosecution costs relating to the City's claim arising from certain . failures which occurred at the City's wastewater treatment plant. The City has applied for a grant amendment which is being processed by the State of Montana and which will include special conditions relating to the use and eligibility of these funds. On December 18, 1983, David Schachterle, Assistant Regional Counsel, by letter, informed Mr. Neier that a grant amendment would be required in order for the legal and technical costs to be eligible. Mr. Schachterle also suggested that the City seek prior approval for these costs pending the execution of the grant amendment. Mr. Joe Steiner, from the Montana water Quality Bureau has orally informed Mr. Schachterle that the State concurs in the City's request for these legal and technical costs. By this letter, I am approving the request of the City for prior approval of the legal and technical costs related to this litigation. My approval is based on the following: 1. The City has applied for a grant amendment to reflect these costs. Tine processing and execution of this amendment will take an unknown length of time. 2. The City is under .pressure from the Court to prosecute this action and it is very important to act quickly on this request. • 0 - 2 - 3. The City has had to engage outside counsel and has already incurred certain costs. Any legal and technical costs incurred after the date of this letter will be eligible to the extent allowed by the grant amendment. Costs incurred prior to this letter will not be allowable. 4. The grant amendment will contain certain special conditions based on the requirements of the Final Part 35 Grant Regulations, 49 Fed. Reg. 6224 et �., Appendix A, Section A.2.c., and similar to the Attachments furnished to Mr. Neier in the letter of. December 18, 1983. This prior approval will be subject to the same special conditions which will be included in the grant amendment. It is important for the City to keep EPA, through the office of Regional Counsel, infonned of the status of this lawsuit. The Region believes that this suit is very important and we'will attempt to assist the City by providing legal and technical assistance to the extent possible. Please contact David Schachterle, Assistant Regional Counsel, • (303) 837-4812, should you have questions or if you need additional assistance. Sincerely yours, /*4i/o� WJo G. Welles ional Administrator cc: Joe Steiner Glen Neier DEPARTMENT OF HEALTH AND ENVIRONMENTAL SCIENCES TED SCHWINDEN, GOVERNOR COGSWELL BUILDING STATE OF MONTANA HELENA, MONTANA 59620 March 23, 1984 Honorable LeRoy McDowell Mayor, City of Kalispell P.O. Box 1035 Kalispell, Montana 59901 Re: Federal Sewage Works Grant C300263-04 (Step 3) _ fa.]ispell, Montana Dear Mayor McDowell: Enclosed is the followup interim construction inspection report for the Kalispell sludge treatment improvement project prepared during the February 23, 1984 inspection. The construction project appears to be.in conformance with the plans and specifications and is approximately 25% complete. Please review the recommendations and comments listed on Page V-25 of the report. If any questions arise, please feel free to contact our office at 444-2406. Sincerely, /n/A"L Mark S. Weston, P. E. Environmental Engineer Water Quality Bureau Environmental Sciences Division MSW:rel/0557b cc: Paul Stokes, Stahly Engineering 5 Associates (with report) McLaughlin -Water Engineers (with report) EPA -MO Eno. AN EQUAL OPPOPWNITY EMPLOYER - FOLL30P INTERIM CONSTRUCTION INSPECTION REPORT FORM u ENVIRONMENTAL PROTECTION AGENCY REGION VIII Follow -Up Interim Construction Inspection Report Date To: Director, Office of Grants From:r Subject: Construction Inspection of Project Municipality Authorized Rep. Z-_Abii /YlcDocde/� State County % /a-74dic2d Tel ephone j =�5C5J Date of Inspection Est. Project Cosf2l %8 �Gz4. Co Estimated Eligible Cost '2/BS6Z¢,tlo / .tic�ouyii/.a i �+�e� Engrs Inver Consulting Engineering FirmSfnAli C/7a; _ Home Office .Cxa/..SPe// Project Manager *Telephone -! 6 7f2 "<�7707 Project Engineer --1-¢a-55.50 Resident Engineer g2amw Telephone ­0O6 -75� =87a7 Inspector —;2Zifi1V Telephone - ZSS--&707 Prime Contractors 40,- 755 '049� /Ylorat�- Qsuiood Home Office Contract Amount 2/0/752�Gt T - Coc�cr..vef Home Office f % Contract Amount 87 Home Office Contract ,Amount Number of CO's d Sum of CO's Total 2,/856z¢:00 Contract Completion Date Original Revised Current Completion Percentage 25 21 Sid Opening Date 711,91a3 .V7-dV-_5-138 Wage Decision Date iY1TB.3-SiU/ Mod � Z Date Plant's Chief Operator Came on Board /_:tea �LYioi fo Sizt�>< o� CsU'�fiuGyh'aif V-21 Revision, Mo. 2 �rrCi�C� �1'af�oi �f � - . C. What problems, if any, are foreseen? What Change Orders are anticipated? ® /Vo IC- 4. COMSTRUCTIO` (GENERAL) and (SU^E?lISiO`I) a. What is your opinion of the overall work? 0 1r, �fJil57iuGfion iVOr� i-s :Y orc�r nCr WCII COAL pvllTiie� LI'� /�CCGrri�i/ Xzla 7 On G�/09/G>:S. CCGn/s'd e77�r.7' b. Is project in all respects being constructed in accord with aocroved Plans and Specifications and Change Orders' List construction deficiencies. l'C 5' (.��C�✓.l�T .c. �r�p On -eit/r -I �41 /Ions grDriv✓IC7 CT�i : e57`�C rS held? c. Discuss safety and health aspects. How often are safety meetings d. Construction Status. 1) Were construction pictures taken at this inspection? A10 V-24 r� LOmirtCn't OCc T/O�.S' ' INTERIM CONSTRUCTION ® INSPECTIONS OPERATIONS 1) Preliminary Plan of Operation submitted and approved with Plans and Specs/Step 3 application? Yes k��No _ NA — 2) Evidence of progress for completion of final Plan of Operations for submittal and approval before EOA payment? Yes No ✓ NA 3) Draft 0&M manual submitted and approved by 50A payment? Yes No ✓ NA 4) Evidence of progress for completion of final 0&M manual by 90% payment? Yes No NA ✓ 5) Start-up services subagreement/contract approved with Step 3 grant award Yes ✓ No _ NA 6) Provisions for start-up underway? Yes ✓ No _ NA _ 7) 0&M personnel (e.g. chief operator) hired? . . . trained? . . . certified? Yes ✓ No NA 8) Have influent characteristics, upon which Plans & Specs are based, been confirmed? Have Plans &.Specs (i.e.: design) errors surfaced -during inspections? /✓o What actions has grantee taken to correct errors in the P&S? Yes No NA 9) Existing facility in compliance with continuous treatment J requirements of its discharge permit during construction? Yes ✓ No NA V-27