04-25-83 S&W Comm MinutesT'-;e combined Sewer & Water and Street & Alley Committees met on Monday, April 25, 1983
at City Hall Conference Room at 7:30 P.M. All Councilmen were present. Also in attendance
were DPW Hafferman, Water Supt. Jeff Hughes and City Attorney Glen Neier.
Problems addressed by Chairmen Ruiz and O'Boyle were:
SEWER & WATER COMMITTEE
-Kalispell.Orthopedic Clinic: DPW Hafferman displayed plans for this 1 lot area at HW
#93 and Conway, All requirements on the preliminary plat which was approved last year have
been met. The area has been approved as a subdivision; in in improvement stage now. Modi-
fications have been made regarding a turning radius, 40, for larger vehicles. The road
has been relocated with the new access being moved east to combine with the present access
to Medical Arts. The sewer will run into the Conway Drive sewer. The final plat is still
in the process and not ready for approval until the improvements are in or bonded.
These plans will be presented to the Council by the above committees at the next meeting
for approval of construction drawings as a new subdivision. The plans must also be approved
by the Board of Health. The committees will recommend the Mayor approving the improvement
drawings.
- Evergreen Sewer: DPW Hafferman informed members of the City's status on EPA Grant. He
stated that last June we met with Evergreen and Stahly Engineering and there was no problem
in amending our Step I contract as long as it was into our facility, at no charge to tax-
payers, In August, however, we learned that there was a problem with Step III of our EPA
Grant and we do not want this jeopardized. He feel that if Stahly Engineering is not
selected by the County for the Evergreen Study we should have the Step III phase completed
before any agreement is signed with the County. Evergreen has always been a consideration
in our general sewage treatment plans and were, in fact, included in the original 201 Study.
Nothing more was done on last year's agreement with Evergreen until C. Ruiz was informed
of a meeting just recently to be held the next day at the Co. Commissioner's office (April
22) to get an interlocal agreement arranged. TDH personnel would also be attending this
meeting. The County's plan included supplanting the engineer --we do have a contract
with Stahly--and continuing the study.
DPW Hafferman indicated that other engineering firms have shown interest in the study
but pointed out that whoever the engineer may be, they must be knowledgeable of our
plant and program.
The County has not responded back to the City since the June meeting; committee members,
nor the City Attorney have not received any notice of intent from them. It is our under-
standing that the County has until October 1 to receive 75%, then 50% EPA contributions.
CA Neier stated that the contract with Stahly is general. An amendment could be made
in the 201 Grant. Whether the grant can be completed with another engineer is uncertain.
It must be completed and a resolution passed by the City Council. The City must be sure
prior to entering into an interlocal agreement that they will be protected.
C Palmer moved that CA Neier and DPW Hafferman approach the county regarding an interlocal
agreement in working towards the event of anything happening to our funding or our original
contract, the County will accept responsibility over all. Seconded by C. Saverud. All voted
aye. Motion carried.
- W. Supt Hughes gave a report on fund allocation for about 4 blocks of replacement of
main on 4th Avenue W but wanted to utilize as much as necessary to replace the main on
llth Ave W between 7th and 8th Streets prior to the paving of that area. C Nystul stated
that the call for bids on this has already been authorized.
Water Supt Hughes stated the purchase of a new service and collection van has al-
ready been authorized and $10,000 has been appropriated for this; present model is a
1973, not much trade-in is anticipated.
C. O'Boyle mentioned a surplus sale to be held in Missoula this week; the possibility
of finding one there was discussed.
-DPW Hafferman inquired about the status of the storm drain water assessment. C.A.
Neier stated that he would have this drawn up for the next Council meeting.
-DPW Hafferman inquired as to the status of the revisions in general design construction
which were proposed on February 16.
STREET & ALLEY COMMITTEE
-C 0' Boyle stated that his committee has been in contact with Evergreen Disposal re-
garding the long standing garbage bids. He reviewed DPW Hafferman's letter to the Mayor
regarding services that Evergreen was prepared to provide. Charges are quoted at $3.50 (3
per month, this includes labor, equipment, everything but billing for services. cans)
Discussion
regarding duration of contract, spring cleanup involvement. Concern was expressed for
the high incidence of back disabilities among crew members.
C Saverud stated that we must provide the best job for residents at the least cost
and felt that City crews should be able to do a better job than private contractor.
The advantages of a side arm loader were discussed, such as �ecreasinglcsts, better
service, freeing one of the crew for unexpected contingencies.
DPW requested that a decision be made one way or the other. It was decided to have the
Finance Committeepresent a cost comparison on this problem.
-C. O'Boyle stated that the Parking Commission has requested a parking ordinance re
30 minute parking zones on the corners between lst and 4th Streets off Main Streets.
This would amount to 31 spots. This will require an emergency ordinance. It was
decided that the Committee would have to go along with the Parking Commissions request.
- A letter from Bob Cole, of Flathead Janitorial was discussed. This was sent to
PC Stefanie regarding snow plowing on sidewalks, requesting an ordinance change
which prohibits motorized vehicles on sidewalks. Mr. Cole's firm is engaged in this
work and he wants to make sure that his operation is legal and is concerned about his
liability. Discussion followed re setting a max vehicle size, also amending the ord.
to read"with the exception of snow removal vehicles contracted for that purpose".
Would this cover all sidewalks all over town?
It was decided to have the City Attorney review the ordinance and report back on
this. Mr. Cole's contract would not be with the city.
A brief discussion followed regarding the railroad crossing at Woodland Ave. at 7th
Ave W.N. requested by a resident.
There is another possible buyer for the area at 14th St. E from 1st to 3rd Ave E
and question arises about what council wants to do about pushing the street through
or not. This is the proposed High Noon area. Plans have been submitted, a building
permit not yet requested. This should be acted on as soon as possible.
Meeting adjourned at 9:30.
The combined Sewer and Water and Street and Alley Committees met on Monday, April 25,
1983 at the City Hall Conference Room at 7:30 P.M. All Councilmen were present. Also
in attendance were PWD Hafferman, Water Supt. Jeff Hughes and City Attorney Glen Neier.
Problems addressed by Chairmen Ruiz and O'Boyle were:
- Kalispell Orthopedic Clinic: PWD Hafferman displayed plans for this 1 lot area at
HW #93 and Conway. All requirements on the preliminary plat Which was approved last
year have been met. The area has been approved as a subdivision; is in improvement
stage now. Modification have been made regarding a turning radius, 40' for heavy
city vehicles and the sewer line. The road has been relocated, but the access loca-
tion is unchanged. The sewer will be run into the Conway Drive sewer. The final plat
is still in the process and not ready to file as yet.
These plans will be presented to the Council by the above committees at the next meet-
ing for approval of construction drawings as a new subdivision. The area must also be
bonded and approved by the Board of Health. During the next 6 weeks all specifications
will be completed and all will show on the final plat. The committees will recommend
the Mayor's approval on the improved drawings.
- Evergreen Sewer: DPW Hafferman informed members of the City's status on EPA Grant.
He stated thatlast June we met with Evergreen and Stahly Engineering and there was no
problem, they could cut into our facility -at no charge to city taxpayers. In August,
however, we learned that there was a problem with Step III of our EPA Grant, and we
do not want this jeopardized. He feels that we should have the Step III phase com-
pleted before any agreement is reached with the County. Evergreen has always been a
consideration in our general sewage treatment plans and were, in fact, included in
the original 201 Study.
Nothing more was done until C. Ruiz was informed of a meeting just recently to be
held at the County Commissioners the next day, April 22, to get an interlocal agree-
ment arranged. TDH personnel would also be attending the meeting. The plan of the
County includes supplanting the engineer --we do have a contract with Stahly--and
continuing the study.
PWD Hafferman indicated that other engineering firms have shown interest in the
study but pointed out that the engineer must be knowledgeable about getting the plant
in operation so that funding is not jeopardized.
The County has not responded back to the City since the June meeting; committee mem-
bers, nor the city attorney has not received any notice of intent from them. It is
our understanding that the County has until October 1 to receive 75% EPA; -then 50%
contributions.
CA Neier stated that the contract with Stahly is general. An amendment could be made
in the 201 grant. The original grant was This grant is 100,000,
based on 75/25%. Whether the grant can be completed with another engineer is uncertain.
The grant must be completed and a resolution passed by the City Council. City should
be sure prior to entering into an interlocal agreement that they will be protected.
C. Palmer moved that CA Neier and DPW Hafferman approach the county regarding an inter
local agreement in working towards the eventuality of anything happening to our funding
or our original contract, the County will accept responsibility over all. Seconded by
C. Saverud. All voted aye. Motion carried.
- Water Supt. Hughes gave a report on fund allocation for about 4 block: of replacement
of main on 4th Avenue W. but wanted to utilize as musch as necessary to replace the main
on llth Avenue W. between 7th and 8th Streets prior to the paving of that area. C. Nystul
stated that the call for bids on this has already been authorized.
- Water Supt Hughes stated the purchase of a new service and collection van has al-
ready been authorized and $10,000 has been appropriated for this; present model is a
1973, not much trade-in is anticipated.
C. O'Boyle mentioned a surplus sale to be held in Missoula this week; the possibility
of finding one there was discussed.
-DPW Hafferman inquired about the status of the storm drain water assessment. C.A.
Neier stated that he would have this drawn up for the next Council meeting.
-DPW Hafferman inquired as to the status of the revisions in general design construction
which were proposed on February 16.
STREET & ALLEY COMMITTEE
-C 0' Boyle stated that his committee has been in contact with Evergreen Disposal re-
garding the long standing garbage bids. He reviewed DPW Hafferman's letter to the Mayor
regarding services that Evergreen was prepared to provide. Charges are quoted at $3.50 (3
per month, this includes labor, equipment, everything but billing for services. cans)
Lstimate charge to be approximately $17,000 per year for whole of city. Discussion
regarding duration of contract, spring cleanup involvement. Concern was expressed for
the high incidence of back disabilities among crew members.
C Saverud stated that we must provide the best job for residents at the least cost
and felt that City crews should be able to do a better job than private contractor.
The advantages of a side arm loader were discussed, such as �ecreasinglc�sts, better
service, freeing one of the crew for unexpected contingencies.
DPW requested that a decision be made one way or the other. It was decided to have the
Finance Director present a cost comparison on this problem.
-C. O'Boyle stated that the Parking Commission has requested a parking ordinance re
30 minute parking zones on the corners between lst and 4th Streets off Main Streets.
This would amount to 31 spots. This will require an emergency ordinance. It was
decided that the Committee would have to go along with the Parking Commissions request.
- A letter from Bob Cole, of Flathead Janitorial was discussed. This was sent to
PC Stefanie regarding snow plowing on sidewalks, requesting an ordinance change
which prohibits motorized vehicles on sidewalks. Mr. Cole's firm is engaged in this
work and he wants to make sure that his operation is legal and is concerned about his
liability. Discussion followed re setting a max vehicle size, also amending the ord.
to read"with the exception of snow removal vehicles contracted for that purpose".
Would this cover all sidewalks all over town?
It was decided to have the City Attorney review the ordinance and report back on
this. Mr. Cole's contract would not be with the city.
A brief discussion followed regarding the railroad crossing at Woodland Ave. at 7th
Ave W.N. requested by a resident.
There is another possible buyer for the area at 14th St. E from 1st to 3rd Ave E
and question arises about what council wants to do about pushing the street through
or not. This is the proposed High Noon area. Plans have been submitted, a building
permit not yet requested. This should be acted on as soon as possible.
Meeting adjourned at 9:30.
OSCAR OLSON WATER SYSTEM
Description of System
The Oscar Olson Water System consists of a 611 main serving residents along Northern
Light Boulevard from Three Mile Drive to a point about 320 feet westerly of the
centerline of HilltopAvenue and an 8" main along Hilltop Avenue from the line on
Northern Lights northerly about 340 feet. The system is presently served by 2
wells with pneumatic pressure tanks. One well is located in Lot 2 of Block 2 of
of Sunset Addition No. 1. The submersible pump in this well delivers about 60 gpm.
The other pump, which deivers about 10 gpm and is located in a triangular lot west of
the waterline on Hilltop Avenue. The system was put into servie about 1957.
The pipe is steel, spirally wrapped with a bitunastic protective coating. The pipe
lengths are 40' with Dresser couplings used as the connections. The service con-
nections consist of a 2" steel coupling welded to the top of the main and the ser-
vice distribution as shown on SK-1 attached.
There is one main line valve in the system --that being located near the intersection
of Sherry Lane and Northern Lights Boulevard. The city water supply is presently
connected but valved off of this system at Hilltop Drive and Northern Lights Boulevard.
The service connection serving Lots 9 and 19 of Block 1 and 8 and 9 of Block 2, Sun
set Addition, was exposed by Oscar Olson for inspection by Jeff Hughes, Steve Cox and
myself. In general, the main looked in fairly good condition. However, electrolytic
action was at work on the galvanized coupling-reducezfitting that receives the 1"
copper service line.
As noted on SK-1, the one .:phut -off at the main would turn off 4 houses. Most of the
residences do not have'individual shut -offs.
One fire hydrant exists on this water system. It is located at the intersection of
Sherry Land and Northern Lights Boulevard.
The depth of cover was not measured but a recollection was that it would be about 4'.
However, the pipe was off the roadway so freezing should not be a problem.
There are about 40 users on the system. Last year's report to the Public Service
Commission showed 6,800,000 gallons pumped. One of the reasons Mr. Olson mentioned
for wanting to get rid of the system was the increased inability to meet the summer
demand load.
System Deficiencies:
To meet current city requirements at least 3 more fire hydrants would have to be in-
stalled. Two would be required between Sherry Lane and Three Mile Drive,.and one at
the intersection of Northern Lights Boulevard and Hilltop Drive.
A dielectric union would be required between the galvanized steel and copper piping.
Each residence would be required to have individual water service lines.
Addition to the System if City Owned
If this system became part of the municipal system, it would be necessary to run an
interconnecting line by extending the 8" line on Hilltop Avenue about 240' to con-
nect with the 8" municipal line on Northridge Drive. Mr. Olson stated that the last
two lengths of 8" installed was not wrapped, so the 240' includes removing and re-
placing about 80' of existing line. The estimated cost for this interconnect would
be:
1. 240' 8" PVC @ $16.00/ft. _ $3,840
2. One 8" tap tee and valve @ 700
Total Hilltop Interconnect = $4,540
The 1" = 400' drawings of the municipal water system indicates there may be an inter-
connection at Sherry Lane and Northern Lights Boulevard. If the interconnection does
not exist, it should be installed. The cost of doing such is guesstimated at $600.
Anticipated Early Maintenance Costs
The cancer of electrolysis has begun and is expected, with increasing rapidiity, to
deteriorate the galvanized service pipe and possibly the main line where the protective
coating has been disturbed. Within the next two or three years the estimated 14 points
where service lines connect to the main should be revised by the installation of di-
electric unions. This is estimated to cost about $300 per point or $4,200.
New water meters will have to be installed at a cost of:
40 meters w/ remote @ $50.00 - $2,000
40 Man hours @ $14.00 = 560
$2,560
Replacement Costs
The system has been in use 25+ years, If the electrolytic problem is cured, maybe an
additional 15 years can be garnered from the system before replacement is required.
At today's prices, this system would be estimated to cost as follows:
1.
2520' of 6" PVC
@ $14.00/ft.
_ $35,280
2.
500' of 8" PVC
@ 16.00 /f t .
= 8,000
3.
3 - 6" valves
@ 600.00
= 1,800
4.
2 - 8" valves
@ 800.00
= 1,600
5.
5 fire hydrants
@1600.00
- 8,000
6.
40 service clamp & corp
@ 80.00
= 3,200
7.
Pavement repair
L. S.
= 2,000
$59,880
Based on 15 years before replacement
the annual
set
aside should be $59,880/15
= $3,992
Annual Repair andRoutine Maintenance Costs
Barring unforeseen troubles routine maintenance costs,the meter replacement program,
customer services and assuming one repair per year, an annual cost is expected to be:
1. Routine maintenance 16 hrs
2. Emergency repair
3. Meter readings
4. Billing costs
5. Meter replacement
6. Energy costs
Annual Income &Expense
40 hrs
40 cust x $5/ oust
40 x $1
40 x 50/10
@ 8(,/M = 6800 x .08
@ 14.00 = $224
@ 14.00 = 560
200
40
200
544
$1,768
Based on 6,800,000 gallons per year for billing and the rate being primarily in the
$0.75/M range when considering water sprinkling then the annual income would be:
6,800 (0.75) = $5,100
The annual expense would be:
Replacement costs $3,992
Repair and routine maintenance 1,768
$5,760
Summary of Monetary Considerations and Deficiencies
If the subject water system was to become part of the municipal. system today, it would
not be financially beneficial. The initial out-of-pocket expense would be:
1. Interconnect@ Hilltop &Northridge $4,540
2. Interconnect@ Sherry & Northern Lights 600
3. Dielectric installation 4,200
4. New meters 2,560
Total initial expense $11,900
The anticipated annual expense exceeds the estimated income, however, if the system
hangs together 15 year and then reconstructed the annual replacement cost will drop
from $3,992 to $59,880/40 = $1,497. Since no increase in manpower, storage, pumping
etc. is considered, 15 years from now the system would carry its own weight.
The deficiencies of insufficient fire hydrants and non -individual services will still
exist. No expenditures of Water Department funds are calculated to correct these
deficiencies, since their existence does not affect the prime function of the Water
Department -- that being the sale of a healthful quality water.
Recommendations
The existence of this private owned water supply has no real affect on the Kalispell
Water System. It is understandable that the existence of this county property as an
island within the City causes problems with other departments of city government and
annexation is a consideration.
Before the final decision is made, if such decision leans towards assumption of
the responsibility for the system, the system should be subjected to the Water
Department's standard pressure test.
It is a requirement of annexation that a water service be provided to annexed
areas that is equivalent to the service provided to existing city residents. It
is my recommendation that we proceed with a pressure test and if that proves favor-
able, the Water Department assume responsibility of the Olson water system and the
Water Department make the interconnections and dielectric installations as soon as
possible. The Water Depar:trthent should begin receiving revenue as soon as possible
so that funds can be set aside for replacement.
If annexation occurs before the water line is replaced it is my recommendation
that the general funds be used for any new hydrants the Fire Chief deems required.
It ismy recommendation that the residents be informed of their joint ownership of
portions of their laterals and that any repair costs will have to be shared jointly.
I further recommend that the Water Department's Rules and Regulations be amended to
handle cases where one joint owner does not pay his bill: That amendment could state:
When a portion of an existing service line is jointly owned by two or
more customers, and one or more customers on the jointly owned service
line fails to comply with the Rules and Regulations of the Water Depart-
ment, including the non-payment of Water Department billings, the Water
Department reserves the right to run a separate service line from the
main to the offending customer's premises, discontinue the water service
and bill the customer for all costs of running the separate line.
When the water line is replaced the Water Department would install individual connec-
tions at the main and it would be the -customer's expense to pay the cost of the new
service.
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