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03-10-88 Safety Comm MinutesMarch 10, 1988 PUBLIC WORKS/PUBLIC SAFETY 4:30 P.M. SEWER AND WATER �DTES Attendance: Chairman Gunnerson, Councilman Nystul, Councilman Schindler, Councilman Furlong, Mayor Kennedy, DPW Hammer, Acting Fire Chief Waggoner, Street Superintendent Brady, Water and Sewer Superintendent Hyde and Roger Hopkins of the Daily Interlake. C. Gunnerson called the Committee Meeting to order. He explained the new organization of the Council Committees. It was decided to go to four Committees this year, with more Councilmembers attending. The classification of these Committees has listed C. Gunnerson as the Chairperson. He stated that every person from the Council who is on the Committee has a background in the various separate categories which will be covered, they will handle their specialties, with full participation. AMBULANCE BIDS Acting Fire Chief Waggoner presented the Committee with the bids received by the Fire Department for a new ambulance. The recommendation of the Fire Department is to purchase the 1987 Collins Ford Crusader. Discussion took place regarding the various qualities of the individual vehicles bid. The Committee was in agreement that if an ambulance were to be purchased, the recommendation would be to purchase the Ford. The Committee requested Acting Fire Chief Waggoner to present the Committee with alternatives to lease/purchase. The alternatives to be researched by the Fire Department include trade in allowance on the newer of the two ambulances currently owned by the City and possible engine replacement of this currently owned ambulance. Acting Fire Chief Waggoner is to report back to the Committee 3-16-88, 4:30 P.M. WOODLAND PARK ALARM SYSTEM W/S Supt. Hyde stated, for informational purposes, that he has received the two quotes required for the Woodland Park Lift Station. lie recommended the alarm bid of Peterson Alarm Service. This alarm system will also • provide for seven future lift stations. Both of the quotes received are under $10,000. W/S Supt. Hyde reported that the quote he recommends is the higher one for servicing reasons as well as expansion reasons. A motion was made by C. Nystul to purchase the Peterson alarm based on W/S Supt. Hyde's recommendation. The motion was seconded and carried. SOUTHWEST KALISPELL C. Nystul reported that he had anticipated the Selection Committee to have a recommendation at this time, but has not been decided at this time. Ile stated that the Selection Committee will therefore take their recommendation before the Council at the Special Council Meeting, Monday, March 14, 1988. 40 ACRE PARCEL ON CEMETERY ROAD - CITY OWNED Mayor Kenendy reported that he has received a request from Dan Johns to purchase the 40 acres of property owned by the City on Cemetery Road for a Pee Wee Baseball complex. Mayor Kennedy requested the input of the Committee. W/S Supt. Hyde stated that this property could be utilized for effluent discharge if deemed appropriate and recommended the Committee not sell this property at this time. DPW Hammer and C. Nystul agreed with W/S Supt. Hyde. The Committee made the decision not to sell the property at this time. Mayor Kennedy is to inform Mr. Johns of the decision. SCHEDULING OF MEETINGS C. Gunnerson stated he would like to put together a regularly scheduled meeting on a monthly basis for this Committee. He proposed having the meeting one time per month. DPW Hammer stated that one meeting per month is not going to be enough. He stated that past meetings were scheduled one time per week. C. Gunnerson stated this is not necessary if meetings are planned well enough. • C. Nystul stated that the grouping of the three Committees has been agreed to be a trial organization. He stated that Public Works and Water and Sewer fit well together and looking at the total workload of this plus Public Safety the Committee may have to meet one time per week for two hours per meeting. C. Schindler stated that Public Safety meetings are inconsistent, sometimes there is a lot to discuss. C. Gunnerson offered to have a meeting the Wednesday after every Council meeting. C. Nystul stated the Committee should meet when it is called for by determining agendas. March 10, 1988 PUBLIC WORKS/PUBLIC SAFETY Page 2 SEWER AND WATER COMMITTEE MINUTES C. Cunnerson stated that for initial purposes, the Committee will meet the first Wednesday of every month at 4:00 P.M. following the first Council meeting of every month. DPW Hammer, for clarification purposes, stated that this would be the regularly scheduled meeting and additional meetings will be called as needed. DPW Hammer stated that with the budget approaching and with the upcoming projects, the Committee will have to meet more often. C. Nystul was in agreement with DPW Hammer. The decision of the Committee was to meet one time per month for a regular meeting and have additional meetings as deemed necessary. MANAGEMENT PLAN AND OBJECTIVE FOR PUBLIC WORKS C. Gunnerson stated that he would like a monthly review brought to the first Committee meeting of every month. C. Gunnerson will prepare a memorandum for he and the Mayor to sign directed to the Department Heads on this subject. C. Nystul stated, that for the benefit of the new Council, the Council should plan to tour the various City facilities. STREET DEPARTMENT VS CONTRACTING OUT C. Gunnerson stated that the Council discussed the issue of Street Department vs contracting out and he believes that contracting out street reconstruction is a very viable thing to look at. He questioned if DPW Hammer has had an opportunity to prepare the figures requested at the last Committee meeting. DPW Hammer stated that he has the numbers prepared from previous years and they have always been available. The problem is, as has always been, figuring overhead costs of the City of Kalispell. Without having a cost accounting system for the whole City, • it is impossible to single out the Street Department and come up with the correct figures. The number that could be used is actually what the administration presently uses to come up with their line item for administrative transfer out of the enterprise funds. Although this would not be completely accurate, it is better than what is presently used. C. Nystul suggested that DPW Hammer take a representative actual construction recently and look at the cost. Street Superintendent Brady stated that the Street Department, aside from time cards for payroll purposes, logs daily manhours and equipment hours on a separate card, classified by job. C. Nystul stated that given the same equipment, level of experience of manpower, and efficiency of manpower, the City would be able to do the job cheaper because the City does not have to generate a return on investment dollars, does not pay taxes, etc. DPW Hammer presented a sketch of the simple dif- ferences between the City and the Contractor. The end result was that the City does not have profit, the Contractor has between 15% & 22% profit; the City pays approxi- mately $8.99/hr, the Contractor pays approximately $17.00/hr, Davis -Bacon wages; the money stays in the valley. If the job were contracted out, there is not a guarantee that any one of the local contractors would be awarded the bid. DPW Hammer stated that he has eighteen years of experience in city government. If he could contract the job out for cheaper, he would. In addition, the Public Works Department is prepared to do total street reconstruction or total maintenance. He explained that most of the streets in the City are not maintainable and require reconstruction. The surrounding subdivisions require maintenance. A decision was made for the Public Works Department to prepare the cost figures on • West Montana Street, between 5th Avenue West and 7th Avenue West, and report back to the Committee Wednesday, March 16, 1988 at 4:30 P.M. Adjourned 6:10 P.M. as