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09-09-88 Parks Comm Minutes4 I • PARKS/PUBLIC LANDS/ANNEXATION/ZONING/AIRPORT MEETING OF SEPTEMBER 9, 1988 COUNCIL MEMBERS PRESENT COUNCIL MEMBERS ABSENT OTHERS PRESENT: NOEL FURLONG, CHAIRMAN ROGER HOPKINS JOHN GUNNERSON JIM ATKINSON CLARE HAFFERMAN, COUNCILWOMAN MIKE BAKER, DIRECTOR OF PARKS The meeting was called to order by Chairman Furlong at 4:15 p.m. PARKS UPDATE: Mike Baker stated earlier this week a fire statement: to the press of no open fires in Lawrence Park in cooperation with the Forest Service was made. This was the only park affected for fire protection as there is no irrigation there. Propane tanks are the only type barbeques allowed in Lawrence Park. All the parks are remaining open. Mike Baker gave the pump update for Woodland Park. The pump, a 30 • horsepower motor, was shipped from Arkansas on August 29th. The wet end of the pump is here and was shipped from Dallas the same day. They pumped water over Labor Day weekend for 3 days, 24 hours a day into the lagoon raising the lagoon 3 inches. He noted he borrowed the Fish, Wildlife and Parks boom truck to pull the original pump -that is a cost of approximately $300. that the City will riot have to pay. Mike Baker said that Jim Atkinson was contacted by a school teacher who would like to do a third grade fund-raiser project in Woodland Park. They use Woodland Park and want to do something for the park. Last year they sold popcorn raising $1,700. with no effort, and donated it to the space shuttle. The school is looking at $2,000. to donate to the park this year.. There are 26 third grade classes in the valley, and .in total, there will be about 650 children on this effort. This will occur in October and he felt it was great they thought of the park in this way. LEGION BASEBALL LEASE REVIEW: Chairman Furlong stated they had a draft of the lease agreement 8-16-88 and it was scheduled to be presented to the council on 9-6-88. The draft lease was withdrawn at the next committee meeting for further discussion with Dan Johns and the committee. Chairman Furlong's proposal was that they do essentially as they did before, go through the lease paragraph by paragraph and discuss it. • LEASE: FIRST FOUR PARAGRAPHS - No problems discussed. 1 _y 1 PARAGRAPH 5: Dan Johns said the Lakers are not in favor of a 5 year lease; they are in favor of a 20 year. lease. The additional years are necessary because of the funds they will have to acquire and expend in order to complete development of the existing field and the new field. To present a lease to a bank for a loan, more than 5 years are needed. He said the lease will be reviewed twice a year by the City to see how they are performing, and there is also the determination language in the lease if the city does not feel the Lakers are living up to it. Sub -leasing and fees of the field by the Lakers was discussed between Clare Hafferman and Dan Johns. The 1% in paragraph 6 of the lease was objected to by the committee, but was noted it will be taken up at the council meeting. Mr. Mike Strand of Strand Aviation stated he had an appointment and would .like to be excused from the agenda and will be at the next meeting of the committee, and will be first on the agenda. ITEM NO.1-USE,COMPLIANCE WITH LAWS, SIGNS: No problems discussed. ITEM NO.2-MAINTENANCE AND REPAIRS: • Dan Johns asked that the city provide water for the irrigation -add this to a) and delete it from ITEM NO.5. He said this is double metering for the concession stand and restrooms. Irrigation is on a separate meter. They would pay for the water on the concession stand and restrooms. This is water that will be going into the sewage treatment plant. The rest will be used for maintaining grass and developing the second field. The pipes and wells are in. Roger Hopkins said the city is considering a policy for charging the various parks around the city for water use. This is a lease and would seem proper to be consistent with this new policy -that the Lakers pay for the use of this water. Dan Johns said there is no charge to his knowledge for irrigating other public parks in the city. The Lakers are paying for the construction and improvement of a city park and a new ball field. The Lakers felt in this case the water should be provided. Mike Baker stated this is a specific case and no other parks are being leased to any other groups. The golf course has their own wells and pay for their own irrigation. They do not pay the city for this water. The Parks Department has not been charged for their water use yet, but in the next year or so, there will be meters placed where the parks department utilizes city water. The swimming pool and Griffin Field are the areas the Parks Department is responsible to the Water • Department at present. If the Lakers are required to pay for the water, on a year when business is not so good, they may decide to cut on the watering. However, it may not destroy the turf, but it may deteriorate the turf. He has discussed the water bill with Dan Johns. N • Chairman Furlong wanted it noted they were against this suggestion of the city providing water. He also wanted it noted for the record, Item b) will be put on that long list of things that the city never has enough money to do. Improvements may not be soon, as the council has already spent more money there than the council has authorized. ITEM NO.3-PRIMARY USE: Chairman Furlong and Roger Hopkins were concerned with the last sentence in the paragraph whereby the Lakers keep all fees. ITEM NO.4-ADDITIONAL DEVELOPMENT: No problems discussed. ITEM NO.5-UTILITIES: Dan Johns restated deleting water used for irrigation purposes. ITEM NO.6-PERSONAL PROPERTY: Dan Johns stated whatever they construct is the property of. the Lakers, whether or not it will ever be removable if the lease were terminated. If the lease is terminated they would like to be compensated for it. ITEM NO.7-INSURANCE: • Dan Johns said the Lakers would most probably maintain year-round insurance on their improvements. ITEM NO.8-DEFAULT AND TERMINATION: No problems discussed. Chairman Furlong said this lease will be presented to the Council in motion form, and will notify Dan Johns of this final lease before it goes to the council or give him a final draft of it before the council meeting. He also noted he will notify Dan Johns of the meeting which will put this into motion form before it goes to the council if he wishes to attend. Dan Johns said he will wait for the notification of the next committee meeting, and noted this was the 7th meeting since he joined the Laker Board in January, and there were meetings before that. He would like to see it go before the council soon as they will change it also. The meeting was adjourned by Chairman Furlong at 5:19 p.m. Respectfully Submitted, ma//c, i Na cyegg Recording S c etary Noel Furlong Chairman 3