05-15-89 Finance Comm MinutesFINANCE/PERSONNEL & POLICY/INSURANCE
8:15 AM
MAY 15, 1989
• The meeting was attended by Mayor Kennedy, Councilmen Atkinson (Chairman), Nystul,
Saverud and Hopkins. Also attending were Don Halver, Susan Moyer and Mike Baker.
1. July 3, 1989 Meeting Date
Clerk/Treasurer Halver asked if the council might want to change the July 3, 1989
meeting date to July 5, 1989 so council members and others who want can take a 4
day weekend.
Councilman Hopkins moved reccuu ending the Monday July 3, 1989 Council Meeting be
rescheduled to Wednesday July 5, 1989. Councilman Nystul seconded and the motion
carried. Chairman Atkinson declared the Finance Committee meeting would also be
rescheduled to July 5.
2. BARS Workshop
Clerk/Treasurer Halver reminded the committee members they are invited to the
Budgetary Accounting and Legislative review seminar to be held at Columbia Falls
City Hall, May 23, 1989 at 8:45 am.
3. Property Insurance
Halver reported the Montana Municipal Insurance Authority is considering offering
property insurance to its members. He is attending a board meeting on May 19 and
report further information at the next committee meeting.
4. ReMax Parking Lot Status
There was no progress to report. Today was the deadline for a response from the
property owners.
5. Emergency Budget - City Judge
Halver reported the City Judge's Budget will be overdrawn by the end of the fiscal
year and he requested the paperwork be started to approve the emergency budget.
Halver explained the budget is overdrawn because of higher than anticipated Trial
and Public Defender costs.
Councilman Nystul moved to reconmend the City Attorney be authorized to prepare
the necessary papers and public hearings. Councilman Hopkins seconded and the
motion carried.
6. COMNIIT'TEE PROJECTS:
Payroll Cost Allocation
Interested Committee Members will review the time sheets and payroll cost
allocation records after the formal meeting is adjourned.
CcmTunity Developu ent Staff Salary Request
Susan Moyer presented the additional background data requested by the committee at
the previous meeting. It contained budget and salary comparisons for some other
Montana Cities.
Councilman Hopkins felt this request should be considered only within a review of
all positions within the matrix, hopefully before budget time.
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FINANCE/PERSONNEL & POLICY/INSURANCE
8:15 AM MAY 15, 1989
Councilman Saverud said he assumed this was our intent.
Councilman Nystul asked Halver to see if we can review Flathead County's
Classification Survey and Plan.
Nystul also stated the Community Development review be done in conjunction with a
review of the whole plan. Councilman Atkinson agreed.
The committee agreed to request Mayor Kennedy present his recomrendations for
raises and adjustments to the committee by the June 5, 1989 committee meeting.
Salary Matrix - Compensatory Time Policy
The committee reviewed the written recommendations from City Attorney Neier and
Clerk/Treasurer Halver.
Councilman Hopkins said the committee needs to define a policy and establish who
is subject to that policy.
Councilman Atkinson suggested a comp time policy be adopted based upon the six
points in the City Attorney's memo. He thought it should apply to the entire
non -union staff.
Councilman Nystul felt the employees required to be given overtime or comp time be
paid overtime for any extra hours worked.
Councilman Saverud hoped we could write a policy that's simple and fair and
wouldn't create a large accumulation of reimbursement costs against anyone's
budget.
No conclusions were reached.
Chairman Atkinson requested the discussion be continued at the next meeting.
Nystul requested the committee manbers talk to the staff members to get their
viewpoints.
Police Negotiations
Mayor Kennedy said the committee needs to decide the parameters to be presented to
the negotiator. Kennedy will prepare his recommendations and then bring them to
the committee.
Adjourn and approve claims.
The meeting was adjourned at 9:35 am. The committee finished reviewing claims,
Councilman Nystul and Clerk/Treasurer Halver reviewed payroll information.
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