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09-06-88 Finance Comm MinutesFINANCE/PF,RSCNIEL & PDLICY/INSURANCE 4:00 PM SE.PPII"93ER 6, 1988 • The meeting was attended by Mayor Kennedy, Councilmembers Nystul, Saverud, Hopkins, Haffermen, Furlong and Atkinson. Also attending were Don Klepper and Lauren, Clerk/Treasurer Halver and City Attorney Neier. 1. AFSCME Contract Don Klepper was present to review and explain changes made in the AFSCME contract. A. CEU program Klepper explained the enTployees would pay for all aspects of the schooling cost. CEU's are based upon the e[rployee's effort on his own to better his productivity. Schooling provided by the City would not qualify. The committee discussed the appeal clause. Furlong suggested the appeal be made to the council instead of the negotiator. Another suggestion was to use the Labor-Managenient Ccnrnittee to handle the appeals. Mayor Kennedy said this was agreeable to the union. Klepper explained the employee would receive the $120.00 the next payday after they present their certificate of completion. Then future payments would be part of the annualized salary. The annual raise could then be paid monthly. Several councilmenbers bad asked when the committee had discussed this • program. Lauren reviewed her notes and reported it had been presented to Mayor Kennedy at a lunch meeting between him and Klepper on March 28, 1988. B. Conflicting Contract Drafts City Attorney Neier explained he had taken Klepper's draft and cleaned up scene of the State Law quotes. He didn't feel he had changed the meaning of any of the paragraphs. Don Klepper requested time to review the City Attorney's copy and report back to the council. The co mittee agreed to postpone action on ratification of the contract until this has been done. City Attorney Neier reported the committee had requested him to review the contract and make grammar changes wherever possible. 2. Management Pay Plan Councilman Nystul reported he had reviewed the proposed plan with members of the management group last week. Ross Plamnbeck, spokesman for that group, requested the council to hold a workshop to discuss the plan. - 1 - FINANCF./PEFSONIM, & POLICY/INSURANCE 4:00 PM JYC�'fau E1� Nystul and Plambeck said there are many questions about the plan. Councilman Saverud wondered if a full roan with all the council and all the management group would be a productive meeting. Nystul said he had requested the group present their concerns in writing. Nystul asked the other councilmenbers present if they were in general agreement with a schedule with two or more steps. No one spoke against this approach. Councilman Furlong suggested eight years was too long. Mayor Kennedy pointed out several people were within two or three years of being at the end of the plan. The council consensus was that represented what the city felt was the value of those positions and what the city is able to pay. Councilman Nystul asked if the narrative points were acceptable. Sam minor wording changes were suggested. The group concurred they are in general consensus on the two pages of the plan. The council agreed the finance committee will meet with all councilmembers . welcome to participate. Ross Plambeck will bring back the management comments. They suggested the management group use a small team to present their comments instead of all the affected employees. No meeting will be held until Finance Chairman Nystul returns to town. 3. MMIA Board Clerk/Treasurer Halver reported he is volunteering to be elected to the Montana Municipal Insurance Authority if the Council would like the City represented on the board. The committee agreed to recommend this to the council. 4. Ambulance Rate Increase Councilman Nystul reviewed the rate change request made at the previous committee meeting and recommended the new rates be approved. Nystul requested profit and loss statements be prepared so the committee can see exactly what is happening. Councilman Hopkins moved the suggested rate increase be recommended to the council and the committee concurred. Councilman Furlong requested any information the council need in order to take action at a council meeting be presented in a timely manner so they are - 2 - FINANCE/PERSONNN1 & POLICY/INSURANCE 4:00 PM SEPTEMBER 6, 1988 • able to adequately review the information before acting. 5. Hiring Policy Councilman Hafferman requested the Policy Committee discuss at a future meeting a policy to prevent the hiring of relatives of current employees. The committee agreed to put this on the next agenda. 6. Mayor's Travel Request Councilman Saverud reported the Mayor has asked if the City could provide financial assistance for his trip to Russia next week. The councilmenbers present concurred the city couldn't afford to assist. 7. Parks Committee Minutes Councilman Nystul said the Personnel and Policy Committee had agreed to a policy of committee minutes being brief and simply describe the actions taken by the co mittee. The most recent Parks Committee minutes were fifteen pages long. Parks Committee Chairman Furlong agreed those minutes were too long. The committee concurred the Mayor be requested to advise the appropriate people that 15 pages was excessive. 8. AFSCME contract drafting conflicts. Councilman Nystul suggested Council President Saverud investigate why the • City Attorney had reviewed and revised the contract. - 3 -