07-18-88 Finance Comm MinutesM
FI1W,rFVPERS0NNEL & POLICY/INSURANCE
JULY 18, 1988, 4:00 PM
•AllI'ENDING: Mayor Kennedy, Councilmen Nystul, Schindler, Hopkins and Saverud, Clerk/Treasurer
Halver, City Accountant Robertson.
1. Administrative Transfer Formula
Halver handed out a memo explaining the Administrative Transfer formula and requested the
ccrmittee review and comment on it.
The committee recamerded the formula be used for the current budget preparation with the
deletion of the Construction Fund, S & C's, Light 1 & 2 and SID Sinking funds. It should be
determined if Gas Tax can properly be charged the assessment.
2. Discuss Health Insurance
The committee discussed possible options available to cope with the proposed 43.5% rate
increase from Blue Cross/Blue Shield.
Mayor Kennedy reported Dom Klepper was going to send us information on the program used in
the Missoula School District.
Halver said he talked to Tom Trumbell at School District 5 and got the name of their
Insurance Broker.
The committee agreed to have Mayor Kennedy and Clerk Halver meet with the Blue Cross/Blue
Shield representative and meet with or talk to the others to see what we can do and report
back.
3. Replacement of Damaged Traffic Signals
• Councilman Nystul expressed concern over the length of time it took to get the two traffic
signal lights damaged in the last wind storm repaired and replaced. He felt there was a
serious insurance liability while these signals were down.
The c atmiittee asked the Mayor to investigate and report back.
4. Temporary Tax Clerk
DPW Hammer has requested permission to hire a College Student on a Work Study program to
update the Garbage Assessment records of the City. The city would pay 35% of the salary
($1.61 per hour) and the college would pay the rest.
The committee agreed to authorize this only if this is the last time and responsibility for
maintenance of the records be determined and assigned. The program is approved for up to
six weeks and $386.40. They also requested all assessments be checked while the records
were being reviewed.
5. Additional Inspector for the Building Department
Mayor Kennedy reported Building Official has requested filling the vacant position in the
Building Department. He read Craig's letter to the committee and then requested the
commdttee postpone action until the budget is finalized.
Councilman Saverud suggested we proceed investigating the opportunity to tie this in with
the Fire Department.
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JULY 18, 1988, 4:00 PM
•6. Preliminary Budget
Halver reported the preliminary budgets are offered as presented by the department heads
and no cutting has been dome.
Councilman Nystul recommended we adopt the preliminary budget as presented tonight rather
than call a special meeting to adopt it. The committee agreed.
7. Budgeting Schedule
The comittee decided to recommend a workshop be held on Monday July 25 fran 4:00 to 10:00
PM., to meet with department heads and review their budget requests. Tonight the committee
will try to schedule a meeting this week for introduction review of the preliminary budget
and training for new (& old) councilmenbers.
Councilman Nystul asked the Mayor to arrange lunch for the Monday night meeting.
Nystul asked if brief narratives could be included in the budget document. We paragraph
per department or fund.
8. SID Transfer Resolutions
Amy Robertson explained these are the annual transfer resolutions to close out completed
Debt Service Fluids to the Revolving Fund.
She also explained she has prepared a resolution to transfer the excess funds in the
Revolving Fund to the General Fund. She requested instead the surplus in the Revolving Fund
be used to call some bonds in a couple of SID Funds which do not have enough money to meet
• their scheduled debt because of delinquent taxes.
Halver said he would be willing to use Revolving Fund Money for the Delinquent Funds this
year if the City Attorney would investigate why the taxes are not being paid or property
sold for taxes on the Gibson SID and the problem with assessments in Buffalo Head be
straightened out.
Nystul said the committee will get back to Amy cai how much to transfer from the Revolving
Fund and agreed to close out the funds requested.
9. Approve Claims
Councilman Schindler asked that cut rate photo finishing be used unless there is an actual
need for the more expensive one hour processing. He also requested flat tires be repaired
at the City Stop. Saverud suggested tire repairs be bid out.
The committee agreed to request solicitation of bids for tire mounting and repair.
The committee agreed to request calling for bids for fuel.
Schindler asked why we spent $270.00 for tank tops and sweatshirts for the Lifeguards, he
said this was the first time he was aware of that we did this. He also asked why we bought
baseball caps for the street crew.
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