04-27-88 Finance Comm MinutesFINANCE/PERSONNEL & POLICY/INSURANCE 4:00 PM APRIL 27, 1988
• THE MEETING WAS AMENDED BY CHAIRMAN COUNCILMAN NYSTUL,
SAVERUD AND SCHIIDLER AID CLERK/TREASURER HALVER
1. Discuss Auditor Selection
Councilman Nystul referred the co mittee members to the staff report
suggesting we continue to use the state for audits.
Nystul proposed we go ahead and solicit from accounting firms and see who is
interested. He felt additional savings might be achieved if we had an option
of a third year audit in the contract.
Nystul gave Halver a sample request for proposal and suggested a one page
letter be sent out asking interested firms to request the RFP.
The carmittee asked that proposals be secured from the State and CPA's. They
were more inclined to use CPA's if a local firm was interested.
2. SID Revolving Fund Financing
Halver handed out a proposed resolution requiring a fee amounting to 5% of
the principal on SID bonds and Sidewalk and Curb Warrants to be deposited in
the SID Revolving fund. He explained how the revolving fund is used and said
the other methods of funding the revolving fund are through a general tax
levy or appropriations from the General Fund.
Councilman Nystul said he had been opposed to this proposed funding method in
the past. He felt improvements done benefit all of the city.
• After discussion, the carmittee decided to recommend the resolution, as
amended to apply only to SID bonds, not Sidewalk and Curb Warrants.
•
3. Auto Use Policy
Chairman Nystul said the Mayor has been asked to find out who is using City
Vehicles so we can pick the method for determining the value of the use and
let the affected employees know what their tax liability.
The carmittee decided to recommend the method of $1.50 per one-way cormute
and have the Mayor notify the affected employees.
Halver explained that clearly marked emergency or service vehicles are
exempt. Also unmarked vehicles are exempt if the user responds directly to
emergencies from home.
4. Budgeting
Nystul asked if the cormittee wanted to give any direction in the budget
preparation process. Halver said it is still a little soon to know how we
stand compared to last year. He also reviewed the status of various levies
in light of I-105.
Nystul will report at the next council meeting that it is time to start
on the budget. Halver said the Mayor has already sent a memo on that.
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FI1P14CE/PERSON[\1EL & POLICY/IkWRANCE 4:00 PM APRIL 27, 1988
• 5. Salary Matrix
Councilman Nystul asked the other committee members if they have reviewed
Klepper's format. He suggested the committee handle the matrix from now on
and present the developed plan to the full council.
6. First Alley West Funding
Councilman Nystul reported the funding won't be fully firmed up until bids
are opened but the proposal is to use $200,000 carryover and $200,000 new Tax
Increment Money and some from Sewer and Storm Sewer. He said it may be
necessary to sell a small issue Revenue Bond, perhaps to a Bond Reserve Fund
at an attractive rate.
7. "Eagles" Parking Lot
Councilman Nystul asked the Committee's concurrence to have the
Clerk/Treasurer review the boundaries and feasibility of using the Parking
Maintenance District Assessment to help pay the debt on the parking lot. The
committee agreed. The intention is to see if next year's payments can be paid
by the district.
8. Griffin Field
Councilman Nystul requested the Clerk/Treasurer review the minutes to clearly
determine the intention of the council for the use of the proceeds from the
sale of "Old Griffin Field". He also requested it be made perfectly clear
the Council does not intend to spend any more on the new Griffin Field. The
committee agreed to the research and will further discuss this at the next
• committee meeting.
9. Health Insurance
Councilman Saverud suggested the committee review our health insurance
options, such as self insurance, at a future committee meeting. The
committee concurred.
10. Street Reconstruction
Councilman Nystul requested the committee require street reconstruction
hiring of trucks, etc., be done through bidding with the bid rates strictly
followed.
11. Call for Bids - Fuel
Councilman Nystul requested the committee call for bids for fuel at their
next meeting.
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