01-29-88 Finance Comm MinutesNOTE: Parks attachment wl Parks minutes
FINANCE ARKS COMMITTEES MEETING
CONFERENCE ROOM JANUARY 291 1988
The Committees met at 4:00 P.M. Present were Chairmen Robinson and Furlong,
Committee members Nystul and Saverud, Mayor Kennedy, C.A. Neier, Mike Burr,
Forrest Daley, Parks Foreman Ken Bauska, Bob Allen and City Clerk Halver.
-arkS n;rxtor Eamiovment r.etter:
Finance Chairwoman Robinson called the Finance Committee meeting to order,
stating that new employees should have a letter of appointment when
beginning employment, giving details of what they will be doing for the city
and what the compensation will be for that work. The new Parks Director
will receive a letter such as this.
Business Licenses:
C. Robinson announced that this item will not be discussed today, but must
be reviewed and a decision made on licensing.
While the group waited for C. Nystul's arrival and there was a forum for the
Parks Committe, that agenda was taken up:
Summer Tennis Program•
Chairman Furlong introduced Lil Laidlaw of the Kalispell Tennis
Association and asked her to present her proposal to them. She explained
that in the past Kalispell's program has varied from having a local tennis
pro, to having students hired by interested people, to the city hiring
students. This comprehensive program was introduced to the Board by Jerry
Peach, includes juniors and adults. He is a well-known qualified instructor
who works closely with the Tennis Association. She defined details of the
plan, copy attached to original of minutes, liability and insurance are
covered. School District #5 has agreed to the use of Linderman's Courts and
promotion of the program in the schools. She asked for the city to sponsor
the program with no obligation involved. Four other courts would remain
available for recreation use.
C. Furlong asked if the program could be worked out directly with the
Flathead Tennis Association, he would prefer this. C. Nystul briefly
reviewed past involvement with the tennis program.
Motion:
C. Robinson moved that approval of the Peach Tennis proposal be recommended
to the City Council, seconded by C. Nystul, motion carried. C. A. Neier did
not see any problem with this, all we will be doing is having a letter sent
from the Mayor endorsing the program.
C. Furlong thanked Ms Laidlaw for her presentation and invited her to attend
Monday's Council meeting, if she would like,in case any questions came up on
the tennis program.
Golf Course Lease-
C. Furlong reviewed the history of the five year lease which is
automatically renewed unless the Council advises the Golf Association of
changes in the lease within 90 days of expiration. Changes have been
requested by both entities.
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C. Nystul felt that the language of the lease should be improved and
insurance coverage should be adjusted.
Mike Burr, Golf Association Secretary, reported that the association wanted
to exercise their option on the five year lease renewal. They are also
interested in changing the calendar dates of the lease and in discussing
wording. They don't want to lose any rights accorded the group under
the lease -want to look at amending rather than terminating it. They are
flexible in looking at the City's concerns. C. Furlong is not
concerned with termination but rather, of renegotiation of the lease. C.
A. Neier is not aware of any violation of the lease.
C. Saverud stated there has been some discussion over the years of getting a
more accurate legal description of the property included in the lease. This
will be very time consuming project, according to the City Surveyor. The
Mayor pointed out that it would also be very expensive.
Bob Allen asked if the terms would be the same, Neier replied that the
annual rent would remain the same unless the Council notified the
Association otherwise.
Motion:
C. Robertson moved to request Council to direct the Mayor to notify the
Kalispell Golf Association that it is our intention to renegotiate the terms
and conditions of the existing agreement. Seconded by C. Nystul.
• C. Furlong hopes for a good faith effort to address all the questions and
problems on both sides. The lease renewal date is July 1, 1988, written
notification on either side is 90 days prior to that. No further discussion.
Motion carried.
Other:
C. Furlong asked if there were any other items to come before the committee.
Mayor Kennedy and Ken Bauska reported on the tree pruning to be done which
will use 2 or 3 Street Department men for the time being.
Former Councilman Forrest Daley wants to make a "Fireside Presentation"
during the second council meeting in February.
Bob Allen, also a former member of the City Council, read his statement on
his views regarding Lawrence Park and the Golf Association's use of City
property. Copy attached to original minutes. Mr. Allen stressed that he
is speaking strictly as an individual on this matter.
C. Saverud said that for the benefit of C. Furlong and C. Robinson to ask
the Mayor to extract from the City Audit report done by Clark & Torgerson 3
or 4 years ago, the comments made that were relative to the Golf Lease.
This should be done prior to any discussion on the negotiation stage. The
Mayor so directed the Clerk. Mayor Kennedy has done research on other golf
courses around the state and will present that information soon.
C. Furlong will schedule another meeting to hear the Friends of Lawrence
Park presentation before the second February council meeting. All council
members are invited. 2.
The Parks Committee meeting adjourned at this point and the Finance
Committee resumed their meeting.
Parks Director ESrmlovment Letter:
A general discussion was held of the letter, the original will be placed in
the personnel file which is kept in the Clerk's office. A job description
and resume should also go into that file.
Job description procedures were discussed, C. Nystul suggested that they be
standardized in a formal format. Mayor Kennedy stated he asked for
descriptions of what each employee's job actually entails, then they will be
compiled into a standard form.
Clerk Halver explained his comparisons on prices of copy machines and
maintenance contracts. The committee will recomnend that his selection be
accepted.
The meeting adjourned at 5:00 P.M.
Markie Sabol
Recording Secretary
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•
John "Ed" Kennedy, Jr.
Mayor
TO: Michael M. Baker
FROM: Mayor Ed Kennedy
�/�/� CCIIT�YOF
4- //�
RE: Letter of Appointment
II
Drawer 1997
Kalispell, Montana
59903-1997
T am pleased to inform you that you have been the successful applicant
for the position of Director of Parks and Recreation with the City of
Kalispell. This letter is intended to orient you with the City of
Kalispell and will supply you with some necessary information regarding
your employment.
T have enclosed herein an Employee's Handbook, a Health Plan Brochure,
Montana Public Employees Retirement System Brochure, and information
on the City's deferred compensation plan. Please review the enclosed
documents to acquaint yourself with the general policies of the City
and the benefits to which you are entitled.
As Director of Parks and Recreation you have the general responsibility
to maintain and improve all City owned parks. You also oversee the
operation of the swimming pool and skating rink in Woodland Park.
You are also the administrator of the City's tree program.
The Director of Parks and Recreation is a Department Head position
and as such is only responsible to the Mayor in the carrying out of
the duties associated with the position. However, in administrating
your Department I would encourage you to cooperate fully with Department
Heads and other City employees. The smallness of our City requires
interdependence in order to insure a smooth operation.
The City has agreed to pay your position a salary of $24,720.00 per
year, which computes to $2,060.00 per month gross. From that amount
the City will deduct all required payroll deductions, including PERS,
and any other deduction that you request. The City's payday is the
25th day of each month. Tf a payday falls on a holiday or weekend
the City pays on the last regular business day preceding the holiday
or weekend.
Employees of the City are entitled to several fringe benefits including:
Blue Cross/Blue Shield Hospital & Health insurance, PERS, eleven paid
holidays per year, vacation and sick leave under Montana law, jury
Memo Page 2
duty leave, military reserve leave, workman's compensation, maternity
leave, and a deferred compensation plan. The information included
with this letter should explain most of your fringe benefits. However,
if you have any questions please contact the Mayor or City Clerk -
Treasurer.
As a new employee of the City you are subject to a six month probationary
period, during which your abilities and work will be closely monitored.
At the end of your probationary period your job performance should be
evaluated by the Mayor and upon his recommendation your appointment
shall become permanent.
Finally, as Director of Parks and Recreation you have been assigned a
City owned vehicle to be used while on City business, which you may
use for travel to and from work within a three mile radius of City
Hall. The City intends that you utilize the vehicle only for City
business and use of the vehicle for personal purposes is prohibited.
This memorandum, together with other pre -employment documents presented
to the City shall become part of your personnel file.
Dated this day of , 19
I hereby acknowledge that I have received a copy of this Agreement,
and that my wages are $2,060.00 per month. I understand that wages
• will be reviewed and are subject to change by the City Council of
Kalispell. I further understand that wage increases are subject to
my compliance in all instances with the duties outlined in the descrip-
tion of the position I am accepting, and subject to the annual
evaluations conducted by my immediate supervisor.
Dated this day of , 19
•