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10-05-87 Finance Comm MinutesFinance & Administration October 5, 1987 Chairman Robinson, Councilman Nystul, and Clerk/Treasurer Halver attended the meeting, called to order at 4:15 pm. i 1. Telephone System Purchases The committee wanted more information on why a second bill for telephone system equipment, over and above the bid amount, was presented and paid. Clerk/Treasurer Halver presented a detailed breakdown of the additional costs and explained each item. He said everything except the KSU system for the Fire Department was additional or upgraded equipment and not requested in the original bid. The KSU system was purchased at cost to solve some problems in the Fire Department. Councilman Nystul suggested the upgrading of equipment to have more features than on the old system should be paid for by each department's budget. Halver and Nystul discussed the list of problems that the Fire Department had and which ones the KSU solved. Councilman Nystul suggested, and the Committee requested, people from All—tel be asked to attend the October 19 Finance Committee meeting and further explain the additional purchases. Fire Chief Larson is also invited. Nystul said the key issues are whether we are paying extra for equipment that should have been within the bid price, and should the individual departments pay for the upgrades. 2. Ambulance Defibrillator Chief Larson reported the budget for the new ambulance included funds for a second defibrillator. He requested permission to buy the defibrillator now. It will cost $5,200. The committee agreed that it was budgeted and could be purchased now. This will be presented as a report to the full council. 3. Fixed Assets Policy Halver requested the fixed assets policies approved by the committee on February 2, 1987 be presented to the full council for approval. The committee agreed. 4. Discuss Copier Replacement Halver reported IBM has offered to replace our present copier and reduce the monthly maintenance costs. He requested permission to solicit proposals for a replacement copier. He is proposing funding the replacement from the present budget for contracted maintenance of the existing machine and also planned on a maximum price of less than $7,500. The committee agreed to recommend authorizing the soliciting of bids. 5. Remax Parking Lot Curb Cut Councilman Nystul reported City Attorney Neier said Remax wants the City to pay for the curb cuts in addition to paying the $16,000 for the Park easement. Nystul suggested the request should be formally presented to the proper committee. Chairman Robinson stated at the time the easement was approved she said $16,000 was the maximum she would approve. 6. Review Claims Halver left and the committee worked on claims. I*