06-30-87 Finance Comm Minutes0
June 30, 1987 SEWER AND WATER/FINANCE/PUBLIC WORKS COMMITTEE 4:00 P.M.
Chairmen Nystul and Ruiz and Councilman Schindler in attendance. Surveyor
Zavodny, Street Superintendent Brady, Sewer and Water Superintendent Hyde,
Jay Billmayer, Lee Carothers, Norm Arnold and from Northwestern
Telephone, Gene Lenz, and Roger Hopkins of the Daily Inter Lake also present.
GENE LENZ SUNDRY ACCOUNT BILL - Mr. Lenz expalined that Art Molkjer had
worked on his water line on Saturday and damaged the line, requiring that the
water be turned off. Becky was called and turned off the water. She gets,
by union contract, 2 hours call out. This charge is passed on to the customer
and amounts to 2 hours at $25.00/hour x time and a half for Saturday = $75.00.
The actual work took her 15 minutes. Mr. Lenz stated that the call out provision
is right and fair - but only if crews are also sent home without pay at 10
A.M. because of inclement weather. He feels strongly that guaranteed hours
plus call -out provisions do not belong in the public service sector. S/W Supt.
Hyde stated that if this had happened during working hours there would have
been no charge at all. There was a discussion of the basis for charges, the
City pay rate, regular hours or after hours, Water Rules and Regulations. Mr.'
Lenz commented that other utilities live with. -oddball calls and that -schedules
should be set up to deal with them. He said he would not tell the Committee
how to settle this, but would suggest that some changes be addressed during
negotiations with the union.
IST ALLEY WEST - The attached handout of a cost summary for this project
1P was distributed and expalined by Jay Billmayer, engineer for the project. It
was pointed out that 5 inlets were added to the project to pick up storm water
from the alleys at each intersection. This is especially needed with the roof
drains outlawed and rerouted. He pointed out that this contract is based on
a per lineal foot cost rather that yardage so as to have a control on the contractor.
Conduit costs have been restructered by PP&L, and they have also agreed to
pay for one conduit being put in for their future exansion needs. Telephone
conduit figures have been revised. Jay gave the bottom line figures and the
contract time estimates.
Easements - Jay Billmayer stated that he has 100Z signup on those that
he has approached, which is approximately 50%. Some of those needing pumps
have not been approached because he was waiting for a bottom line position,
which he now has. All easements will be finalized before the bid opening.
He stated that they are incorporating emergency by-pass for all pumps,
and this makes owners much more willing to cooperate. He explained that the
maximum depth of the project will be 11' by Bob Meier, with 8$' on the upper
end. The excavation will be at the footing line and above the water table.
The existing sewer is 4 - 5 ' below the planned excavation.
It was discussed again that the costs being considered now are those asso-
ciated with undergrounding and removal, and that the utilities will expect
a 50% participation from the City at a later date for installing the actual
wiring. C. Nystul pointed out that the City will need to budget $100,000 for
• next year to cover the 50% participation.
�- Lee Carothers voiced concern that all owners have been contacted and that
the electrical inspector looks at each individual situation. The owners must
know the costs associated with the changeover from overhead to underground.
SEWER AND WATER/FINANCE/PUBLIC WORKS COMMITTEE
C June 30, 1987
Page 2
He also stated that written authorization would be required from the City Council
to do away with the overhead service and serve customers from underground.
The reasoning for going underground was discussed. Going underground
is a redevelopment priority. Councilmen Ruiz and Nystul both stated that since
that was the case the $100,000 needed in the future should be budgeted from
tax increment funding rather than enterprise funds. The Committee agreed.
Costs to Businesses - Jay Billmayer explained that he had gone through
the whole project with the electrical inspector and looked at and discussed
each individual service. She felt that raising the conduit to a junction box,
and then back into the service connections would avoid problems with rewiring
inside the buildings. This cost would be paid for by the property owners.
Jay said he would have two electrical contractors give possible high and low
estimates so that a range can be passed on to the property owners. He did
say that the property -owners realize that they are getting removal --of overhead
wiring, improved facilities access, sometimes additional parking, a resurfaced
alley, and a new sewer line - all with no SID. They see the advantages to
be gained for very little direct cost to them. Twenty-one of 32 owners will
have some telephone rewiring costs. Utilities will be stubbed in to vacant
lots so the alley will not have to be torn up in the future.
There was a question concerning asphalt or concrete at the alley openings,
and this will be clarified with the Public Works Director upon his return from
vacation.
Whether or not existing material will be allowed to be reused was discussed.
When proctors are available this decision can be made. Jay Billmayer explained
that there are two theories about excavating in a situation like this: a conveyor
system where the trench is excavated and the materials are lifted up and over
and used to refill the trench, and where the native material is hauled away
and all new bedding material is used.
Timing concerns were voiced and Mr. Billmayer stated that the decision
would be based on the contractor's schedule before the issuance of the notice
to proceed. It was felt strongly that the project must be completed this fall
or must wait until spring.
Call for bids - C. Nystul stated that if a concurrance with the utilities
being put underground could be reached with the Council, and the funding was
finalized, the Committee would recommend approval to go out for bids to the
Council at the July 6 meeting.
FOUR SEASONS SPRINKLING - S/W Supt. Hyde explained that Con Lundgren was
to provide occupancy rates, but instead offered to pay sprinkling rate on two
of his three meters. Andy felt this would be fair. The Committee agreed to
a one year trial of this idea.
SEWER AND WATER/FINANCE/PUBLIC WORKS COMMITTEE
June 30, 1987
Page 3
WOODLAND SEWER PROJECT - S/W Supt. Hyde gave a status report. The project
is basically done. The trailer park is hooked up and the fees paid. Pay Estimate
#5 included everything except some small items on the Change Order. The Committee
discussed each item on the change order and agreed to the following: Pavement
replacement in the amount of $24,161 would be paid for by the Street Department.
The manual plug valve not shown on the discharge piping, amounting to $551.00
would be considered part of the sewer project costs. The added seeding and
topsoil, after some discussion, will be considered part of the sewer project
costs. This amounts to $1,656.00. Also considered part of the sewer project
costs is an addition for styrofoam cover over service lines.
S/W Supt. Hyde explained that the alarm on the pump station will cost
approximately $1,000.00 and will be paid for by the City. The engineer gave
bad information to the bidders and the City did not receive the alarm, nor
did they pay the contractor for it. It has been agreed that it was not part
of the bid so the City will not pay for it twice.
The Committee agreed to recommend approval of Change Order #2 and payment
of Pay Estimate i16, and to pay the retainage. Any problems that might occur
will be covered by the bond and the one year guarantee period. It was agreed
that the City will accept the work and thereby begin the one year guarantee
period.
The Public Works Department is to provide the City Accountant with a memo
specifying which funds are to be used to cover the $24,161 of pavement replacement
costs.
S/W Supt. Hyde reminded the Committee of EPA requirements for the number
of hookups to the system and the time period. If there are not enough hookups
EPA will ask for their funding back. Also, if there are too few hookups there
could be maintenance problems from not enough flow. Carver Engineering is
to supply costs for out -of -district hookups. The City wants to recoup some
of their investment from extensions.
GRAVEL SPECIFICATIONS - Surveyor Zavodny explained that Nu -Pack and Company
was awarded the bid for aggregate this year, based on 4" and 6" gravel so we
could choose what we needed. The City has been asking for 4" material but
it has been coming in alot larger. He showed one picture to back up this information
and stated that there were many more pictures available. He went on to explain
that 1) the City was paying for trucks to do the hauling to and from the site
(which means that if the City rejects a load we pay for the hauling to the
site and to return it to the pit, and also for the larger rocks to be hauled
away from the site), 2) the too large gravel is mixed in and requires more
blade work to try to bury it, which means the City has paid for the extra time
and machinery and thereby lost whatever was saved on the bid in the first place,
and 3) other contractors are complaining. Those things are fact, he said,
and then he stated that heresay has it that this is all we will be able to
get from Nu -Pack and Company because that is all that is in their pit. St.
Supt. Brady said that Mr. Lynch was not trying to send us something that didn't
meet specifications, but that was all he had. The City hauled off a truckload
from 3 blocks on Montana Street at our cost, and buried alot more. C. Schindler
asked why the City was paying and stated that Nu -Pack should pay. Surveyor
Zavodny stated that if the Public Works Department "jumps in with both feet"
• SEWER AND WATER/FINANCE/PUBLIC WORKS COMMITTEE
June 30, 1987
Page 4
they want the backing of these three council members. He reiterated that the
City is spending more money trying to work with this bid than we ever saved
by accepting it in the first place. C. Nystul stated that the specifications
specify that 100% of the aggregate must pass through the sieve for the size
ordered. The product does not meet the bid specifications. It is plain that
there is substantial non-compliance. He felt that it was an administrative
decision to take action, based upon the advice of the City Attorney. The
Committee asked that the Mayor write a letter stating that the aggregate is
not meeting specifications and if it does not in the future action will be
taken.
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I !*
SEWER
ALLEY REPAVE 8 PATCH
STORM DRAINAGE
CONDUIT
SUBTOTAL
CITY OF KALISPELL
FIRST ALLEY WEST
COST SUMMARY
$144,240.00
105,480.00
6,6SO.00
97,270.00
$3S3.640.00
Engineering Inspection Contract _
Administration @ 8% 28,300.00
Contingency @ 12% 4S.800.00
TOTAL PROJECT $427,740.00
CONTRACT TIME ESTIMATE
Sewer
6
weeks
Pumps
2
weeks
Conduit
4
weeks
Pavement
2
weeks
Finalization
1
week:
TOTAL 15 weeks
fo
SEWER
Sewer Main (10")
Sewer Service Pipe (4")
Service Wye
New Manhole
Modify Existing Manhole
Install Grinder Pump
Install Effluent Pump
Mcdify Piping & Connect
Flush & Test
Exploratory Ezcavation
SUBTOTAL SEWER
ALLEY PAVING
Remove Existing SFC
Remove Curb & Sidewalk
Remove Manholes
3" Gravel Base
3/4" Crush Leveling
3" Asphalt Paving
Concrete Sidewalks
Concrete Curbs
Trench Patching
Removal of Tanks
SUBTOTAL ALLEY PAVING
STORM SEWERS
Inlet Basins
G" Lateral Piping
SUBTOTAL STORM SEWERS
CITY OF KALISPELL
FIRST ALLEY WEST
SEWER RECONSTRUCTION
Units
1640 1f.
800 1f.
38 ea.
6 ea.
ea.
11 ea.
3 ea.
23 ea.
1640 If.
80 hrs
Units
3<'800 sF.
650 If.
4 ea.
960 cy.
«cy.
685 ton
550 sf.
300 1f.
8500 sf.
4 ea.
Units
5 ea.
200 if.
TOTAL SEWER RECONSTRUCTION
Price
$ 25.00
8.00
300.00
2,000.00
500.00
3,500.00
1,500.00
1,000.00
1.00
60.00
Price
$ .70
2.50
600.0:0
8.00
13.00
50.00
7.00
8.00
3.00
500.00
Price
$9S0.00
9.SO
Total
$ 41,000.00
6,400.00
11,400.00
lc , 0o0.00
1,000.00
30,500.00
4,E00.00
23,00-0.CO
1,640.00
$144,240.00
Total
$ 22,960.00
1,500.00
1,400,00
7,680.00
2,850.00
54,250.00
3,850.00
2,400.00
2S,500,00
2,000,00
$IOS,460.00
_Total _
$ 4,750.00
1.900.00
$ 6,650.00
$256,370.00
CITY OF KALISPELL
FIRST ALLEY WEST
CONDUIT INSTALLATION
COST ESTIMATE
POWER DISTRIBUTION
4" PVC Conduit
4" 90 Galv. EL
4" 90 PVC EL
4" PVC Bell End
4" SLIP x FPT Adaptor
T-1 Vault
T-2 Vault
Pull Vault
SUBTOTAL POWER
TELEPHONE
4" PVC Conduit
4." 90 PVC EL
fo
2" PVC Conduit
90 PVC EL
4" PVC Cap
2" PVC Cap
AMCOR Vault
SUBTOTAL TELEPHONE
CABLE TELEVISION
1-1/2" PVC Conduit
1-1/2" 90 PVC EL
1-1/2" PVC Cap
1" PVC Conduit
1" 90 PVC EL
1" PVC Cap
Riser Junctions
SUBTOTAL CABLE TELEVISION!
PROJECT TOTAL
Unit-
Price
7430
If.
$ 3.00
32
ea.
121.00
132
ea.
36.40
53
ea.
3.90
64
ea.
5.50
5
ea.
3,S00.00
ea.
,200.00
3
ea.
�1,500.00
Units
Price
3330
if.
$ 3.00
4
ea.
121.00
3400
1f.
2.20
74
ea.
11.50
2
ea.
3.90
37
ea.
1.20
ea.
2,500.00
/5
Units
Price
1500
If.
1.70
15
ca.
9.10
2
ea.
1.20
3100
if.
1.50
93
ea.
S.SO
37
ea.
1.20
8
ea.
N/C
Total
$22,290.00
3,870.00
4,600.00
210.00
3SO.00
17,500.00
4,400.00
4,SP.0.0Q
$57,970.00
Total
$10,000.00
480.00
7,500.00
850.00
10.00
50.00
$12.500.00
$31,390.00
Total
$ 2,S50.00
150.00
10.00
4,9SO.00
550.00
50.00
N/C
$ 7,960.00
$97,270.00
e