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04-10-86 Finance Comm Minutes• April 10, 1986 PUBLIC WORKS/FINANCE COMMITTEE 3:30 P.M. Chairmen Palmer and Ruiz present. Mayor Kennedy, DPW Hammer, Errol Goulet of HCL Equipment and Roger Hopkins of the Daily Inter Lake also in attendance. HOT MIX BID - The Committee approved awarding the bid to Pack and Company, the lowest bidder. REFUSE CONTAINER BID - DPW Hammer recommended accepting the HCL bid even though it was approximately $4,000 higher than the low bidder, Turn -Key. He felt this was in the best interests of the City and cited the fact that the entire lid on the Turn -Key container opened fully and would create problems with over -filling and the tops not being closed, which would also lead to the dog problems the containers are meant to correct. It was also felt that the known quality of the HCL product and the fact that HCL is a Montana Company should be considered. The Committee approved awarding the bid to HCL of Great Falls. C. Palmer indicated that the accountant needed an effective date for the lease program and Mr. Goulet said the first containers would be delivered in 45 days with the remainder within 60 days if he received a purchase order immediately. (He was given one after the close of the meeting.) _ CURB AND SIDEWALK BID, PHASE I - The Committee approved awarding the bid to Marriot Concrete, the low bidder. AGGREGATE BID - DPW Hammer requested that he be allowed to review these bids closer. The bid from Pack and Company is lower on pit run but higher on the other two items, which the City would use more of. The contingency added to the bid was also of some concern. FRONT END LOADER BIDS - DPW Hammer felt it would be in the best interest of the City to take some additional time and get both pieces of equipment together so that a comparison could be made before making a decision. The Committee felt this was a good idea. C. Palmer asked that verification of Long Machinery's trade-in offer be obtained. RETURN OF BID BONDS - C. Palmer moved and C. Ruiz seconded and the motion passed that the bid bonds for those companies not selected be returned. Aggregate bid bonds and the front end loader bid bonds, excluding Modern Machinery of Missoula, will be kept until a decision is reached. There was a short discussion of the use of pit run from the Lawrence Park site and other possible sites. (The question of quorum was settled because C. Palmer and C. Ruiz are both members of Finance as well as Public Works, making two members of each committee present.) ajg