03-07-85 Finance Comm Minutes4:00 P.M. March 7, 1985
STREET & ALLEY/FINANCE COMMITTEES
•The combined committees met in the Conference Room at City Hall. Present were S&A Chair -
mail Palmer, members Nystul and Saverud; Finance Chairman Ruiz, member Grainger, Council-
man Manning, Mayor McDowell, DPW Hammer, Finance Director Swanson, CDC Director Gallagher,
Construction Inspector VanDyke, Surveyor Zavodny, Roger Hopkins, DIL and representatives
from various heavy equipment firms.
Financing Grader Purchase Finance Committee -
C. Palmer stated that the Street & Alley Committee requested power to act on the bids
received and the Finance Committee meeting was for the purpose of discussing means of
financing the purchase of the grader. Chairman Ruiz opened the Finance portion of meeting.
Chairman Ruiz reported that we have $110,000 in Revenue Sharing funds for Capital Outlay.
$43,800 of this has been committed for the purchase of a dump truck, though it is not
yet incurred. $55,000 has been budgeted for the grader, also $6,000 for a used trailer
which has not yet been purchased. This amount could be used and rebudgeted in June.
Also, he reports a $28,920 Capital Improvement Sinking Fund.
The logic of totally depleting a fund, accumulating cash in a fund, vehicle replacement
fund, as well as the benefits of lease purchase were discussed. C. Nystul pointed out
a, that we have $61,200, or if the $6,000 used trailer fund is added, $67,200. He does
not feel that anything would be gained by financing the balance of $15,000 or $21,000
if the low bid for a new grader of $82,788 is selected.
C. Palmer moved that available cash be spent to pay for the grader. Seconded by C.
Grainger. All voted aye. Chairman Ruiz instructed DPW Hammer to make the decision on -
the $6,000 to either leave in the budget for the trailer or take out of the balance due
on the grader.
There being no further business of the Finance Committee, this committee meeting adjourned.
Chairman Palmer called the Street & Alley meeting to order. Present were Chairman Palmer,
committee members Saverud and Nystul, C. Manning, Mayor McDowell, DPW Hammer, C. I. Van -
Dyke, Surveyor Zavodny and Roger Hopkins, DIL.
Construction Standards
DPW Hammer explained the his memo itemizing revisions in the Standards and General Pro-
visions for Design and Construction, copy attached. Surveyor Zavodny explained that
although this is a housekeeping procedure, Council approval is required. The changes
should resolve some problem areas.
C_ Nystul moved to recommend the changes to Council for approval. Seconded by C.
Saverud. This will be taken to Sewer & Water Committee also.
Street Reconstruction Program
DPH Hammer stated that Chairman. Palmer suggested that the budget be gone over before
the planned 25 block reconstruction program starts. The Surveyor's office has prepared
a memo on the available funding for 1985 and projected funding for 1986 programs. A
copy itemizing costs of materials is attached; labor costs have already been budgeted
for. Estimated total material is $150,000; total available funding is $132,919 from
3 funds not including tax increment. The Chip Seal Program was also discussed and a
memo listing needs for 1985 was distributed by Van Dyke. DPW Hammer stated that the
. 25 blocks of reconstructio❑ and 11 blocks of chip seal could be done within the mone-
9, tary means available. He explained that by doing so, we are borrowing into 4 months
of gas tax monies. Technically, he states,we should be doing 55 blocks per year.
C. Saverud asked if we will be able to keep up on the alley program; he states that we
are receiving about as many complaints on alleys as on streets.
Street & Alley/Finance Committees Page 2 March 7, 1985
DPW Hammer has a list of many in commercial areas who are willing to pay for the cost
of asphalt needed for alley repair, this does not take labor into cansizeration.
C. Palmer stated that we would have to call for bids and a decision must be made on
street reconstruction. DPW hammer stated that the list could be broker. down into 5-6
blocks per project, this is flexible to allow for the need of off -site improvements.
C. Palmer stated that Streets & Alleys would be credited for street wort: from Water
Department for main/sewer replacements. This will be brought up at 3/8 Water & Sewer
meeting.
C. Nystul stated that the proposal had been posted and budget for, the Council has
been advised of the Reconstruction Program and for the record, moved to accept the
proposal as recommended. Seconded by Councilman Saverud. All voted aye.
Grader Bids
DPW Hammer presented a memo comparing the 8 bids, which were discussed. He recommends
the low bid on the new grader from Long Machinery for the 140g Caterpillar at $82,788.
tr He stated that Street Foreman and Shop Foreman agree. Discussion followed on the
various features and parts availability. Hammer pointed out that a local citizen who
is an expert on writing specifications, Mr. Howard Hurst, assisted with the specs.
A letter will be drafted from the committee thanking Mr. Hurst for his assistance.
These are the first specs sent out with no problems and very few inquiry: calls, per
DPW Hammer.
For information purposes, we have two graders, about 1960 vintage, Mr. Hurst, in fact,
sold one in 1946 or 1948. Both will be kept for backup and the new one used for larger
jobs.
C. Saverud moved that we accept the responsible low bid of Long Machinery in the amount
of $82,788.00. Councilman Nystul seconded the motion, noting that it could be in the
best interest of the City to purchase the new machine over a used machine. All voted
aye. Motion carried.
After a brief discussion of the beautification of Depot Park in relationship to Center
Street, the meeting adjourned at 5:00 P.M.
Markie Sabol
Recording Secretary
0
GRADER BIDS
•
HALL PERRY
(GREAT FALLS) * 770A John Deere 1979 $68,579.00
(4,500 hours)
(Engine & Transmission - -
Rebuilt)
LONG MACHINERY
-
,f
(KALISPELL)
140G
Caterpillar (New)
$82,788.00
DAVIES, INC.
(KALISPELL)
John
Deere 770-A
$83,491.00
TRI-STATE EQUIPMENT, INC.
-,
(MISSOULA) - -
730A
Champion
$89,827.00
NORTHWEST MACHINERY, INC.
(KALISPELL) -
FG 85
Fiat Allis (New)
$91,943.90
T_ HALL PERRY
- -
(GREAT FALLS) -- - ---- - -
* 772A
John Deere 1982
--- - -
- -
(970
hours)
-- -- $93,.119.00
TRI-STATE EQUIPMENT, INC.
(MISSOULA) 740A Champion $94,699.00
OODERN MACHINERY
(MISSOULA) 605A-2 Komatsu (New) $116,000.00
* If rear ripper added to above units, add $8,694.00.
LeRoy E. McDowell
Mayor
Telephone (4061 755-5457
THE CITY OF K A L I S P E L L,
MEMO
TO: Director of Public Works, Kenneth Hammer
From: Construction Inspector, Benton Van Dyke
Drawn 1997
zip 59903-1997
M O N T A N A
March 7, 1985
Re:Sealcoating needed in 1985, list of streets and estimated costs
Estimated cost for materials and equipment rental to seal and chip
an average block 34'x 360' is $683.60.
1.,This figure was computed using the following figures:
l a. Chips $14.00 t_on, 251bs/ s.yd.`
b. Emulsified oil(CRS-2) $1.09 gal.,; gal/ s.yd. -
2. The labor by the city crews hauling chips, pavement
preperation(sweeping, cracksealing) traffic control etc.
is not figured in this price.
The following is a list of city streets which need sealcoating and
their length in city blocks.
*7th Avenue West ...........................11.0 Blks.
*West Center..............................11.2
*West llth Street ...........................8.0 30.2 = $20,644. 2
Summit Ridge...............................6.7
Summit Ridge Circle ........................0.5
Pondersa...................................3.1
Sunny View Lane ............................2.8
Heritage Way...............................2.2
Sth Ave. W.N...............................2.0
Wyoming....................................2.3
East Nevada................................0.4
4th Street West ............................1.0
Sth Street West ............................1.0
1st Street East ............................1.8
2nd Avenue East ............................0.8
West Arizona...............................2.5
llth Avenue West g8th Street West .......... 1.8 59.1 = $40,400. 6
1985 Reconstructed Streets................25.0
Total 84.1 Blks. @ $683.60
=$57,490.76
*These streets are showing signs of surface decay and need priority
attention
B.V.D.
"Vacation City"
P
01
4
01
!I
PW-85-0030
LeRoy E. McDowell \\`
Mayor
VV Drawer 1991
ZIP 599031997
Telephone (406) 755-5457
THE CITY OF K A L I S P E L L, M O N T A N A
MEMORANDUM
TO: Mayor McDowell
Louis Ruiz, Councilman
Sandy Schindler, Councilman
Howard Grainger, Councilman _
Paul Palmer, Councilman
Gary Nystul, Councilman
Pat Springer, Councilman
Wayne Saverud, Councilman
Chuck Manning, Councilman. 44174,
�''��
FROM: Kenneth W. Hammer, Director �f '^'Hr
Department of Public Works '
DATE: February 26, 1985
RE: Revisions to Standards and -General Provisions for Design and Construction
Attached are the recommended revisions to the Standards and General
Provisions for Design and Construction.- After the 1984 construction season,
the Public Works Department reviewed the most conflicting areas of construction
problems and has-proposed.'the attached revisions reflecting current prices,
methods and materials.
The first sheet is a copy of the present Construction Standards. The
second sheet is a copy of the revised Construction Standards with all revisions
and changes underlined in red.
Please review and advise of any changes or recommendations you may have.
"Vacation City"
LeRoy E. McDowell
Mayor
Drawer 1997
Zip 5990) 1997
Telephone I4o6l 755-5457
THE CITY OF K A L I S P E L L, M O N T A N A
TO: Director of Public Works
FROM: Surveyor's Office .
- RE: Available funding for 1985 Street Reconstruction and Maintenance Program
DATE: March 7,1985
The estimated material costs for the 1985 Street Reconstruction and Maintenance
Program are as follows:
-- Asphalt.(pavement) $110,000
Crushed gravel (3" gravel layer under payment) 27,500
Curb & sidewalk installation (City responsibility) 10,000
._ A.C. Oil (oil for City hot mix plant) .- 2,500
Estimated total materials cost $150,000
The $150,000 estimate is based on: the assumption that pit run gravel for the
1985 construction season will be available at no cost from the Lawrence Park
gravel pit; otherwise, the cost for pit run will be. approximately $45,000.
(�} AVAILABLE FUNDING
5�
Gas tax allocation through June 30, 1985 $52,630
Special street maintenance through June 30, 1985 12,000
Gas tax allocation July through October 1985 61,289
Special street maintenance after July 1, 1985 6,000
Total available funding $132,919
PROJECTED FUNDING FOR THE 1986 STREET RECONSTRUCTION AND MAINTENANCE PROGRAM
Gas tax
allocation through
June 30, 1986
$49,031
Special
street maintenance
through June 30, 1986
6,000
Gas tax
allocation July through October 1986
61,289
Special
street maintenance
after July 1, 1986
6,000
Total estimated available
funding for the 1986
Street
Reconstruction and
Maintenance Program
$122,320
NOTE: -Estimates based on 1985 Budget as approved.
ms
F. Z.
"Vacation City"