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06-03-83 Finance Comm MinutesFinance Committee Meeting June 3, 1983 The Finance Committee met at 4:00 p.m. this date. Present were Councilman Nystul, Ruiz and Saverude. Mayor McDowell, Finance Director Swanson and Clerk Giermann. The committee reviewed the RFP for the computer system and set the bid opening and advertising dates. The committee reinterated its position to support the hiring of a summer student who is in the Masters of Public Administration program in Missoula. The projects will be as stated in Chairman Nystul's letter of May 20, 1983. The chairman reported on conversations with Lee Tower on the airport paving. As of yet the city has found no way to assist. In addition the Finance Director has reported that fuel flowage fees have not been received recently. The committee as directed some time ago discussed the garbage situation. The letters obtained by the finance director from several cities were read. It is the opinion of the committed that the city should procede with the automated collection systesm. The committee believes that the area of the city for alley collection should be started first. The opinion is that the residents of the areas for curb collection already wheel out their cans. So we should try other areas first. The clerk and finance director were excused. The balance of the meeting was spent explaining the audit exit conference and the comments to the Mayor. Meeting adjourned at 5:00 p.m. Gary Nystul MEMORANDUM TO: Members of the Council FROM: Finance Committee SUBJECT: Hiring of MPA Student for Eight Weeks DATE: June 6, 1983 1. As directed at the last Council Meeting, the Finance Com- mittee hereby submits its recommendation for the hiring of a Masters of Public Administration student for eight weeks. The individual is Chuck Stearns. He is a student at the University of Montana. He would start after July 1 and work for eight weeks at a total cost not to exceed $1,300. The projects the Finance Committee recommend are: (1) The City Shop. A study of the utilization and operation of the City Shop. Student to write a narrative of the present situation and a recom- mendation for: work to be performed, work to be contracted out and improved accounting procedures. (2) Administrative Transfers. A study of the present methods to allocate costs from the Enterprise and Internal Service Funds to reimburse the General Fund for its costs. Report to outline present procedures and detailed formula for indirect cost allocation. (3) Capital Improvement Program. Expand on the Capital Improvement Program presented by the Director of Public Works and expand it to include other depart- ments of the city. (4) Such other projects as time and specific direction will allow. 2. The Finance Committee recommends the adoption of the above report. Gary Nystul Chairman GN/ms