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05-12-89 Development Comm MinutesCITY DEVELOPMENT/PUBLIC BUILDINGS May 12, 1989 Lighteiside Restaurant 7:30 AM Attending: Chairman Wayne Saverud, Councilpersons Clare Hafferman, Roger Hopkins and Jim Atkinson, Mayor Kennedy; City Clerk Halver, PWD Hammer, Ed Gallagher, Ross Plambeck , Architect Ken Williams, First Federal President Chuck Mercord and Dick Maurer of Valley Bank. Chairman Saverud opened the meeting and turned the floor over to Ed Gallagher to explain the request for TIF monies transfer Into Public Buildings and Commercial Loan line items. The request is for transfer of $101,700 into Public Buildings from the Redevelopment Fund, and $50,000 from Redevelopment Fund into Commercial Loans. (memo attached) If this request is approved by council the remaining $79,195 could go toward parking lot improvements on the O'Neil property and possibly other parking lots. Wayne explained that the Redevelopment Fund was established because of carry over monies for some Council approved projects that had not yet been undertaken, with every intention of moving monies back out of this line item when the projects were more 'fine tuned'. Ken Williams gave his presentation for the Police Department, Water Department and Covered Walkways joining the Building Department to City Hall. Jim Atkinson moved to recommend to Council the suggested line item transfers, Wayne seconded, motion passed. After discussion by committee about the call for bids, Jim moved the committee authorize the Mayor and City Attorney to call for bids • and Clare seconded. Ken Hammer explained that he has been discussing with the banks the possibility of putting in decorative street lights and trees in and around their new parking lot. The sidewalks and curbs are to be put in and if the street lights are to go in there should be conduit put in at this time, as well as preparation for the trees. He stressed the need for an answer soon and then turned the floor over to Chuck Mercord of First Federal and Dick Maurer of Valley Bank who presented their request for decorative street lights for their new parking lot. They asked that the lights be purchased with tax increment monies and they in turn would maintain them. Estimated cost of the project, which includes the screening of the vault that holds the utilities and the trash receptacles, is in the area of $60,000. Chuck stated the decorative lights would either be on city sidewalk property or First Federal property with proper easements, preferably to the inside to facilitate snow removal. Ed stated that there have been different occasions where tax increment has been used for beautification and for decorative street lights. Both banks are in the maintenance district and have agreed to maintain the lights, trees, etc. PWD Hammer stated that there are more requests for decorative lights coming in on a regular basis as the downtown continues to develop and he would like to have better guidelines to follow. Chairman Saverud stated this committee will work to develop a policy recommendation to council as to where the lights should ga, when the conduit should be put in and how they ought to be paid. He stated he felt the policy could be decided upon sometime soon, but apart from this particular project. Mayor Kennedy stated he has talked with some property owners that are not included in the lighting district and they have agreed , so after talking with the city Attorney, he • has instructed Glen to expand the lighting district to include the lights on second street. Chairman Saverud said he invisions the policy to be precisely that -- if the sidewalk is to be tom up, the conduit should go in at that time. If budget is available and owners request and agree to join the maintenance district, the lights will be installed. Ed Gallagher recommended that the committee look favorably at the request by First Federal and Valley Banks. Clare made the motion that the request of First Federal and Valley Banks for decorative street lights to enhance their parking lot project be approved, the units themselves be purchased with tax increment funds and the banks will join the lighting maintenance district, Wayne seconded ,motion passed. Wayne asked Ed to work with PWD Hammer in drafting a proposed policy for the next meeting. The committee discussed the memo from City Clerk Halver (4/ 10/89 attached) regarding decorative light maintenance assessments in the Strand Theatre area. Mayor Kennedy will talk to School District #5, but the committee felt the school should not be charged at this time. The charges in this lighting district are high due to the fact that the bulbs didn't withstand weather conditions, however, a stock of better bulbs has been purchased and in stock. Clerk Halver stated that the assessment will probably stay the same next year as the city is in danger of going over budget again, but hopefully it will decrease the following year. Griffin Field: Ed stated that Glacier Park Co. has two developers interested in purchasing their eleven acres, and Griffin Field will be part of the project. Mayor Kennedy and Ed met with Hawkins & Assoc. out of Boise ID on Thursday and they had a letter of intent contingent upon many factors. The present tenants on BN property have first right of purchase, but would have to get together and form a corporation to buy the entire eleven acres. One of the interested developers has a preliminary site plan and has gone to considerable time and expense making trips into Kalispell, etc. Ed stated he feels this property will be sold within a 12 month period. One reason for this length of time is that the railroad must make a decision on relocating the tracks. . Chairman Saverud stated that the previous offer by the Senior Housing Assoc. was for $150.000 with an option for one year, and the offer from the real estate developer is for $180,000. The appraisal on Griffin Field was for $235,000. There was discussion of using tax increment funds for land acquisition in another location within the redevelopment area for the senior housing development. The committee agreed , and Clare Hafferman made the motion to decline the Senior Housing Assoc. offer, return their $500 check, and work with them in finding another location for their project, Wayne seconded, motion passed. Roger Hopkins, speaking for the housing association, asked that they not be excluded in case the other developers did not materialize. PWD asked what he was to do with the old wooden power poles that need replacing as development occurs. It was discussed and decided that PP&L would replace them with their metal poles at a one-time cost. The monthly maintenance cost would be included in the city's lighting district. The committee discussed the paving of alley areas, sidewalk replacement around some of the city parking lots, narrowing of 5th street from 54' to 44', and off-street parking around Flathead High School and the possibility of expanding the increment district to include that area. Wayne suggested that the safety committee look into making the parking spaces on either side of the alley entrances for compact cars only as there is no visibility when trying to pull out into the street when large vehicles are parked in those spaces. Mayor Kennedy stated he has suggested all of the corner parking spaces in the city be for compact cars only for the same reason. Ed stated the parking commission is trying to put together their budget for next fiscal year and has asked the public works department for some cost estimates on . improvements on the O'Neil property. The parking commission will be meeting on May 16th and would like these estimates at that time. They have also asked Mike Baker for 2 some estimates on maintenance, landscaping, etc., in all city owned lots. After much . discussion on the O'Neil property the committee agreed that the cement slab on the property should be removed and the lot compacted and paved properly as it will most likely be used for parking for a long period of time. Ed discussed preparation of the budgets, the requests that will be coming in from different departments as well as the Hockaday. He hopes to have a preliminary budget for the next meeting. Mayor Kennedy stated that the lights for first alley west have come in and they are in the process of being installed. Ed told the committee that the Chamber has received a centennial grant for some sculpture so the parks department will be submitting a request for that. PWD Hammer told the committee that there are just a few areas left north of the mall and next to Equity Supply that have not had sidewalks and curbs replaced. He feels this should be addressed at this time and then all improvements will be completed in that side of town. PWD also asked about a request from the school district to move a fence at Westside Park in by 10' to provide a loading area for students at Elrod school. The committee all agreed this would be a good idea and suggested that the alley there be made one way only. Meeting adjourned at 9:30 AM. C� 3 CITY OF KALISPELL (Edward J. Gallagher, Director Community Development Department MEMO TO: City Development/Public Buildings Committee FROM: Ed Gallagher DATE: May 9, 1989 SUBJECT: Tax Increment Line Item Transfer Suite 9, The Whipps Building (406) 752.7491 Presently there is $230,895 in the Redevelopment Fund line item. The KDC Committee made a recommendation for this line item to be used for eligible activities with council approval. I am requesting that $101,700 be transferred to the Public Buildings project that would include the Police and Water Departments that was approved last budget year. They are now getting the costs to start the bidding process for this project. There are carry-over monies that would give us $109.555 in the Public Buildings line item. Our Commercial Loan program production is very high and I request a $50,000 transfer from the Redevelopment Fund to the Commercial Loan line item for applications for the next two month period. Any monies remaining in both Public Buildings and Commercial Rehab would be carried over into the next fiscal year. • If these transfers are approved there will be $79.195 remaining in the Redevelopment Fund and needed improvements on the newly acquired O'Neil property for public parking could come from this line item with council approval. Thank you for your consideration • EWAL HNSING OPPORTUNITY DON HALVER, C.M.0 . CLERK/TREASURER CITY OF KALISPELL April 10, 1989 TO: Mayor Kennedy Councilman Saverud, Chairman, Community Development Committee Ed Gallagher, Director, Ccm=ity Development Department SUBJECT: Decorative Lights Maintenance Assessments - Strand Theatre Area Last summer the Tax Increment District Budget funded the purchase and installation of seven (7) decorative street lights on Second Street Fast, east of First Avenue Fast. This area is not part of the Dc%rntcwn Decorative Lighting Maintenance District and is therefore not being assessed the per foot maintenance assessment that District Members pay. The bills for the lighting power, have been paid by the District. I can't find any record to indicate the owners of the affected properties asked for the lights and wanted to join the district, therefore I am concluding and requesting the Tax Increment District pay the annual • maintenance assessment for these lights. I calculate the 1988 assessment to be $1,024.80, based upon the assessment rate of $1.83 per front foot and a total of 560 feet involved. I would be happy to discuss this situation at a Community Development Committee meeting or any other meeting deemed appropriate. The properties adjacent to these lights are Norwest Bank and two bank -awned parking lots, Strand Theatre, Anzjon Building, Sutherland Cleaners and S.D. #5 - Montana Hall. 0 0 Aw • ' 0 1__l-____/ L•.ST CEHTrH ;rHriT -1 r— .dj IRST — y •---4� GuAof n CON(L' �- — — CITY —T' ^ HALL FOURTH y m 1 � w m a a �1 �f Q T Ro i I� _ 1C ( r Y�— rn z-- �c _ m r- ° I J