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01-27-86 Council as Wholev' COUNCIL WORKSHOP January 27, 1986 Mayor Kennedy, Councilmembers Ruiz, Schindler, Grainger, Palmer, Nystul, Manning, and Hafferman. Councilman Saverud arrived later. Also attending were City Attorney Neier, City Clerk/Treasurer Halver, DPW Hammer, Police Chief Stefanie, Roger Hopkins of the Daily Interlake, and Butch Larcombe of The Missoulian. GARBAGE Ken Hammer and Don Halver reported on the status of the Garbage Fund. There is not enough money in the fund to redeem all the warrants registered on the purchase of the truck and cans. Halver presented a review of the fund from July 1, 1984 and explained some of the apparent errors which caused the overdraft. Ken Hammer recommended the cans be purchased for the east side and the 86-87 budget be reduced to where there is only one operator being paid from the fund. Halver stated the review of the properties not being assessed, a reduction in employees, and sale of surplus trucks should be considered in determining how much will have to be financed over the long term. Councilman Ruiz recommended the Public Works Committee address the problem. Councilman Nystul suggested a lease purchase of the eastside containers be considered. Councilman Ruiz called for a Public Works Committee meeting for Tuesday February 4, 1986 at 3:00 pm. PUBLIC WORKS STRUCTURE Mayor Kennedy referred this to the Public Works Committee for further consideration. SNOW REMOVAL Police Chief Stefanie reported the Street Department was removing snow last Thursday and vehicles in violation of the snow removal parking rules were ticketed. The people cited complained,there had been no public announcement and there was not a heavy snowfall so they didn't feel the ordinance should have been enforced. After some council discussion the Mayor reported he would work with Chief Stefanie and DPW Hammer on a solution. POLICE OFFICER PICKUP AT HOME Mayor Kennedy referred this to the Safety Committee. BI-WEEKLY PAY PERIOD PETITION Mayor Kennedy read Don Halver's report on the petition received from city employees concerning bi-weekly pay periods. Sixty current city employees have signed the petition. The Firefighter's Association has sent a letter going on record against the proposal. Halver reported there were 125 employees by his count. - 1 - COUNCIL WORKSHOP January 27, 1986 Councilman Ruiz felt it was the intent to consider this at the end of the contract year. Don Halver felt it would double the work load since we would have 14 more pay periods with no reduction in the number of timesheets to process. Mayor Kennedy asked Glen Neier whether the contract covers when it should be done. He says it doesn't cover that and he doesn't have any legal opinion on what we should do. He did feel the council should make up its mind whether or not it is going to do it. Mike Hall reported he felt some people had applied pressure on employees to get them to vote against the proposal. Councilman Nystul suggested the Finance Committee review the costs with the Clerk and report back to the Council. CITY AUDIT Mayor Kennedy reported one council member wanted further discussion on whether to go with the State or Private. Councilman Nystul suggested we wait until the audit report is received. Councilman Ruiz said the,'council consensus was we go with the State; why are we changing our mind now. The question will be brought up on the council floor to be voted upon. STREET SUPERINTENDENT �- The Public Works Committee and Personnel and Policy Committee have reviewed and approved the job description of the Street Superintendent. After some discussion on whether we want to wait to fill the position, it was agreed the position be advertised and filled. RECORDS RETENTION RESOLUTION Don Halver explained the resolution allows the city to destroy old useless city records in accordance with the guidelines of the adopted ordinance rather than having to get specific permission from the State for each set of records we want to throw away. It was agreed the City Attorney prepare the Resolution and present it to the Council for adoption. SALARY ORDINANCE Mayor Kennedy reported we are paying department heads, AFSCME and Firefighter bargaining unit members their increased salaries without a salary ordinance being in effect. Neier recommended the Council pass a salary ordinance for the groups who have received raises and do another when the police settle. 0 Glen Neier will prepare the ordinance for adoption at the next council meeting. - 2 - COUNCIL WORKSHOP January 27, 1986 POLICE NEGOTIATIONS The meeting went into closed session to discuss negotiation strategy with the police. PORNOGRAPHY ORDINANCE The City has been requested to revise the Pornography ordinance. The document presented tonight was Glen Neier's incorporation of their requests into a proposed ordinance. It differs from our existing ordinance in that the definitions are more fully set out. The- proposed ordinance also refers to disseminating obscene material and the existing ordinance refers to display of obscene material. The people requesting the change do not feel our exisiting ordinance is enforceable. Council discussion included dropping our ordinance and letting the county enforce, adopting the state law as our ordinance, and whether we can change an ordinance ratified by the voters. The City Attorney was requested to determine if we can amend the ordinance voted on by the people. FINANCE & ADMINISTRATION Councilman Palmer presented a claim from P.P. & L. for relocating lights on the south side of Center Street. DPW Hammer did not want to sign the claim although he said the work was done and it was a valid claim. Mayor Kennedy will get a report from Hammer on why he didn't want to sign it and report back to the Finance Committee in time to be paid at the next council meeting. The Finance Committee will meet Monday February 3, 1986 at 4:00 pm to approve claims. �t. Mayor Kennedy, Clerk Halver and the council discussed the payment of claims which have not been approved by the council. It was concluded if the payment was for something that was approved by the council or a committee, it could be paid. If the Mayor and Clerk didn't feel comfortable paying a claim prior to council approval, they shouldn't. COMMITTEE JOB DESCRIPTIONS Mayor Kennedy reminded the committee chairmen he would like to get the job descriptions for all the committees, ANNEXATION, ZONING AND BUILDING REGULATION Councilwomen Hafferman set a meeting for Thursday January 30, 1986 at 4:00 pm with Councilman Manning to get together and transfer the chairmanship of the committee. - 3 - • COUNCIL WORKSHOP January 27, 1986 COMMUNITY DEVELOPMENT & PUBLIC BUILDINGS Hockaday Art Center Councilman Saverud reviewed the remodeling plans of the Hockaday Art Center. He reported the Center Board will sign the contract with the Architects but the City, as owner of the building, will administer the call for bids and the funding of the remodeling project. Saverud also reported there may be a problem with the boiler as it appears to be wrapped in asbestos and may have to be removed. The Hockaday board is investigating this and the feasibility of putting in a new boiler during construction. The city may be asked to fund this as it is our building. Residential Rehabilitation Councilman Saverud reported the Community Development staff bad requested he report on how the staff processes and approves requests for rehabilitation and determine if the council was satisfied with their manner of processing. He did and they were. City Hall Improvements Councilman Saverud recommended we get started planning the catwalk for the fire department heating system. The council agreed. We should also get started on the Water Building entryway repair and painting. 11 Mayor Kennedy is working on the planning for remodeling the old Fire Hall Building. Don Halver is working on bids for the Council Chambers P. A. System. Councilman Saverud said the C.D. staff is opening discussion with the School District on the West Side Park Project. Councilman Nystul suggested the front door of the Water Building be closed and the office be rearranged. Councilman Saverud asked if the City should buy the building from the Hater Department. Chamber Building It appears the Chamber of Commerce is subleasing their building in violation of their agreement with the City. City Attorney Neier should draft a letter concerning possible lease violations and Councilman Saverud will so move at the next council meeting. - 4 - COUNCIL WORKSHOP January 27, 1986 F.R.D.O. Councilman Nystul asked whether we want to discuss our position on participation in F.R.D.O. Councilman Manning suggested we review what we receive from them for our budget. He also said we would need to determine whose property the files relating to the city would belong to. Glen Neier suggested we look at what work they may be doing that does not benefit us and determine if we are paying for some of that. . It didn't sound like the council wanted to open our own planning office but would like to make sure we are getting our money's worth. Mayor Kennedy will look into this. PARKS Golf Course The association is setting up a leasehold board to manage the land and have asked Councilman Manning to serve on that board. He has agreed to serve as a citizen but not as a council representative. MALL TOUR Councilman Saverud will attempt to arrange a Mall Tour at a time acceptable to most council members. PUBLIC SAFETY Councilman Schindler requested the intersection at Second Street and Fourth Avenue East be returned to a three-way stop. After lengthy discussion it was decided to recommend that parking on Fourth Avenue East, south of the intersection, be moved back to increase visibility. City Attorney will draft an ordinance for council action. ti Councilman Saverud suggested the city budget some of the Kalispell Center Mall loan repayment revenue for a citywide traffic survey. AGENDA - NEXT MEETING Mayor Kennedy announced Tom Flynn will present his report on Water and Sewer rates at the February 10, 1986 workshop. V, - 5 -