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08/07/74 City Council Minutes142 THE REGULAR AND BUDGET MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT.7:30 P.M., /{ue),7, 1974, IN THE COMMUNITY ROOM OF THE CONRAD NATIONAL BANK. f MEETING WAS CALLED TO ORDER BY MAYOR BJORNEBY. OATH OF OFFICE ea Councilman -elect Dale W. Haarr took the oath of office, administered by City Clerk Beardslee, and was duly sworn as Bard One Councilman. All Councilmen were present. ADDRESSING THE COUNCIL - Harold Haven, representing Babe Ruth Baseball, stated that at a park covoittee meeting on March 24, 1974, the City indicated that they would be willing, -to help an improvements to the baseball field south of the city up -to $1,000.00. Councilman Daley said that this project is not within the BOR project. Councilman Daley asked that a park committee meeting be called to discuss this ball field. Dick Wyman, representing American Legion Baseball, asked permission to attend the committee meeting to discuss Griffin Park (as to Whether council is consider- ing moving it to build city hail on site). Councilman Daley set a park committee meeting for August 12th at noon at Hennessery's for all discussions, Mayor Bjorneby asked three -times if anyone present wished to address the council. There being none., meeting moved to next item on agenda. REVENUE SNARING ACTUAL USE REPORT GENERAL D USE SHARING ACTUAL REPORT General Revenue Sharing provides federal funds directly to local and state governments. Your government must publish this report advising you how these funds have been used or obligated during the year from July 1, 1973, thru June 30, 1974. This is to inform you of your government's priorities and to encourage your participation in decisions on how future funds be spent. - _ cc M ACTUAL EXPENDITURES THE GOVERNMENT OF KRLISPE" CwTY has received General Revenue Sharing payments totaling O U1I 0 Cr CATEGORIES W CAPITAL(B) OPERATING/ MAINTENANCEIC) i PUBLIC SAFETY $ $ ll $125; iy 2 �NVI RONMENTAL PROTECTION $ $ during the period from July 1. 1973. mru June S0. 147� _ 1114ACCOUNTNO. 27 2 CJ15 002 3 PUBLIC TRANSPORTATION $ $ KALISPELL CITY 4 HEALTH $ $ CITY CLERK s RECREATION 19 18.941 IS KALISPELL MONTANA 59901 6 LIBRARIES $ $ - 7 SOCIALSERVICES FORAGEDOR POOR $ $ B FINANCIAL ADMINIS'RAToN $ $ - $/,01 TRUST FUND, REPORT. C. (t) aNmoeesofJune30, 1973..........$ 132,732 AND 9 MULER TIPURPOSELGOVT. $ 8,627 11 10 FOUCATION $ SOCIAL DEVELOPMENT $ 13 H,USIIIG 9 COM. MUN:TY DEVELOPMENT $ r (2) Revenue Sharing Funds Received from 25 -9n9 1 ECONOMIC DEVF.LCPPe ENT $ July 1, 1973 through June 30. 1974 ..$ O (31 Interest Earned ....................$ ,4<,� _ __.-- ss oTItERlSpeuryl $ f+r 268,107 (4) Total Funds Available ...............$ _ , (S) Total Amount apanded .............S27569 O $ 27,568 $ 191 Balance as of June 30.1974.......... $ 240,539 ...� N D N DI SC RI M I NATION REOUI RE M E NTS HAVE BEEN MET te, CERTIFICATION: I sanity that I am the Chief Executive Officer and, 4: with raspect to the entitlement funds reported hereon. ) cenitythat they have nut porn used in violation of either me:priority axpendeurs ruGu!rerpont (Section 1031 tfr the matching funds prohibition (Section IFPThe news media heva been advised that a complete copy a1 tnh has In ✓. -..1 ! report been published a local newspaper of drculBeon. 1 have awards documenting the contem, of thiscn Z and they are open for publw scrutiny at _ Signature of Chief Eaaow,lr. aI, Laurence G. 8 rneb M r Office - 314 1st. Avn_E. Kallspell v A Nem4ard Title v r, fl 143 L 1 Mayor Bjorneby.asked for comments on report. Councilman Knapp asked what was covered under recreation. It was explained that this was money spent on parks, swim pool and Conrad Mansion. Money spent under Multi -Purpose and General Govbrnment was Poi work done on Center Street and the City Hall Study. Councilman Miron moved to accept and publish notice. Seconded by Councilman Sliter. CArried. BUDGET HEARING - BUDGET ITEMS TO BE CONSIDERED BY AUGUST 7TH (Revised August 5, 1974) (Budget leaves lee -way in General Fund Budget of $6,124.86 - approximately � mill) 1. City must match State grant of $3.000.00 for Local Government Study Commission. 2. Loaguo of Cities 6 Towns annual dues are $1,263.12. Amount budgeted $955.00. Difference of $310.00. / 3. Street 6 Alley Committee should check with City Attorney concerning < financing Sidewalk 6 Curb Fund - - \ Revenue Sharing? Registered Warrants? Time of sale of S 6 C warrants? 4. $300.00 Car Allowance for City Treasurer 5. According to figures from Morrison-Maierle, Inc. on now Wastewater Treatment Plant, additions should be made to Disposal Budget as follows: 32.50 - Capital Outlay (Equip.) # 2,500.00 32.51 - Capital Outlay (Impr.) + 3,000.00 Delinquent taxes and possible error in amount the mill will raise are possibilities to consider. Councilman Miron moved acceptance of budget as revised. Seconded by Councilman Knapp. Carried. Councilman�Sliter moved Item 4 (City Treasurer Car Allowance) be withheld from payment pending finance committee consideration. Seconded by Councilman Happ. Carried. Mr. William Wheeler asked if the budget included enough money to complete 2nd Street East -and 3rd. Avenue East, both having been in a rough condition awaiting paving. Councilman Hopp stated the following priorities for finishing streets: Aug. 12th - 3rd. Ave. and 2nd St. East Aug. 26th - North Meridian to Circle K Sept. 15th - Rosewood Drive Oct. lst - lat. Ave. West 144 Mr. Wheeler also asked that the Cities of Kalispell, Columbia Falls and Whitefish apply for Forest Service funds which should boas available to cities as to the county. Discussion brought out that new legislation is needed in this area. Mayor Bjorneby asked if there were any city taxpayers who wished to support or oppose any part or all of the city budget. No one offered protest or support. Hearing closed. COMMITTEE REPORTS Street & Alley Stop Light at 7th Ave. E. N. & Idaho Street Councilman Happ reported that the committee has had requests for a stop light on 7th Ave. E. N. & Idaho Street, but that they felt there would be a traffic hazard coming up the hill going west during winter months. Councilman Happ moved that a stop light on Idaho & 7th Ave. E. N. not be put on the priority list. Seconded by Councilman Miron. Carried. RESOLUTION NO. 2976 Councilman Happ moved the adoption of Resolution No. 2976A Resolution Ordering Curbing on both sides of Sth Street West from the alley off Main Street to 1st Ave. West. Seconded by Councilman Mixon. Roll Call Vote. Carried. RESOLUTION NO.`2977 Councilman Knapp moved the adoption of Resolution No. 2977 A Resolution to Provide for "STOP" signs -to control traffic entering the intersections of Center Street with Third Avenue East and Fourth Avenue East. Seconded by Councilman Sliter. Roll Call Vote. All voted aye. Purchase Mowing Machine - Councilman Happ reported her committee would like the city to purchase a mowing ' machine which would be used to mow city lots and lots Which are a fire hazard that are not mowed by owners, with such residents to be billed for the mowing. Councilman Happ moved the committee be given authority to investigate and report back to the council. Seconded by Councilman Daley. Carried. CALL FOR CONSTRUCTION BIDS ON S.I.D. 321 (Parkway Drive) Councilman Happ.moved that the council, be authorized to call for construction bids on S.I.D. 321. Seconded by Councilman Miron. Carried. STATE HIGHWAY MEETING - Councilman Happ reported that a State Highway meeting will be held in Kalispell in two weeks. Council agreed that they should ask to be on the agenda to request Improvements for `Highway #93 North in the Northridge Heights area, which constitutes a traffic hazard. SEWER & WATER - Kalispell Storm Sewer Study - Councilman Miron asked that the following letter be made a part of the minutes: TNOA' FAN aK Nas /iris /IBC. I qqnn (fonjulling C./Lg LIi@616 alis92pell, Mi Main Street T. H. Thomas, President Ph. 756-25 8a Area Code 4ntana t06 Wayne W. Dean. Secretary -Trees mar OFFICES IN GREAT FALLS, BOZEMAN AND KALISPELL 1200 Twenty -Fifth Street South Great Fells. Montana 59405 - - - Ph. 761-3010 - Area Code 406 August 2, 1974 Mr. Al Miron, Councilman Kalispell City Council C/O Veterans Affairs Division Ford Building Kalispell, Montana 59901 Re: Kalispell Storm Sewer Study Dear Al, Progress on the storm sewer study is on schedule. We have completed a review of all data available in previous reports and analysed the drainage areas with respect to coefficients of run- off and frequency of design storm. Several indivisual areas have been analysed for trunk line location. Field surveys of critical areas will commence during the week of August 5. Very truly yours, THOMAS, DEAN & HOSKINS, INC. sy: 'Douglas Daniels 145 WATER SYSTEMS IMPROVEMENT - Schedules I, II, and III Councilman Miron asked that the following letter be made part of the minutes: August 2, 1974 Mr. Al Miron, Councilman Kalispell City Council C/O Veterans Affairs Division Ford Building Kalispell, Montana 59901 Re: Kalispell Water System Improvements - Schedules I, II & III Dear Al, The following report is being submitted to keep you informed of progress on the subject projects: Schedule I• All work has been completed. The problem with the bearings on Pump No. 1 has not yet been resolved. We anticipate that this situation will be corrected within one to two weeks. Schedules II & III: All work has been completed with the exception of clean up and minor repairs and adjustments on valve boxes. The contractor has yet to call for final inspection and final payment. Documents remain to be filed on method of trench maintenance and the one year guarantee on materials. Very truly yours, THOMAS, DEAN & HOSKINS, INC. C� ougl�5 E. Daniels WASTEWATER TREATMENT PLANT - Councilman Miron asked that the following letter be made part,,,',`i of the minutes: ,� MORRISON-MRIERLE, Inc, �;� 1 4 tim4=+�! ''6Y' bM consulting engineers 1221s1 AVENUE V4ES1 ; KALISPELL, •iOA, STSStTS . KVW . AWMTS . nWWATS . ►mnuu . FLO" O . an hTIOM . PRWPAU . WATa WRT . WWWA WOWS BRANCH OFFICES P.O. Box 20257 1127 Alderson Billings, Montana 59102 Phone 406/259-5546 P.O. Box 1113 33 East Mendenhall Bozeman, Montana 59715 Phone 406/ 587.0721 910 Helena Avenue Helena, Montana 59601 Phone 406/442-3050 Honorable Lawrence G. Mayor of Kalispell City Hall Kalispell, Montana Dear Mayor Bjorneby: July 29, 1974 Bjorneby 59901 He: Kalispell Wastewater Treatment Plant Attached is Progress Estimate No. 14 for the month of July. The required completion date for this project is June 30, 1974• I have not assessed liquidated damages on this estimate, as I feel the City Council would like to consider an additional time extension to August 31, 1974 for the following reasons: The contractor has completed 96% of the work and is currently waiting for the following materials: 1. Several valves needed to complete the pressure filter system are scheduled for early August delivery. 2. The main recirculating pump to complete the secondary system is also scheduled for early August delivery. 3. The primary clarifier mechanism arrived late in July and is now installed. In addition, necessary technical assistance from the ml turers for plant start-up cannot be scheduled until a] in place and ready for start-up. I would recommend a time extension to August 31, 1974 for this contract. If the council feels liquidated damages should be assessed, we can withhold damages from the next estimate. Sincerely, MORRISON-MAINW, INC. J Dennis F. Carver, P:E. `—�— Branch Manager D 147 Councilman Schwartz moved the City grant the time extension requested by Morrison- Maierle, Inc. for Magney Construction Company. Seconded by Councilmen Miron. Carried. SEWAGE DUMPING - County Sanitarian Espeland has requested the City consider permission to dump any sewage at the disposal plant at a reasonable cost. Mr. Ken Pederson and Mr. Fred Kammerdiener, representing spectic tank cleaning firms, asked for a more reasonable charge for dumping sewage. A request was also made for 24 hour service at the plant. Present charge is ip per gallon and a $5.00 minimum charge. Council- man Miron stated that the facility is available for dumping sewage, and asked continuation for the sewer & water committee to consider the requests. NORTHWEST STORM SEWER Councilman Miron stated that he would like to defer action on the Northwest Storm Sewer project until his committee can meet with the county commissioners. CONSTRUCTIONS BIDS FOR S.I.D. 315 (Gibson Water Lines) Councilman Miron moved that bids be allowed on construction for S.I.D. 315. Seconded by Councilman Happ. Carried. WATER WORKS BUILDING - City Clerk Beardslee asked Sewer & Water Committee to consider call for bids to repair and redecorate water department building. FINANCE - Councilman Slater reported the committee has audited the claims for July and recommends that all claims be approved for payment. Councilman Sliter moved adoption of the finance committee report. Seconded by Councilman Schwartz. Carried. EMPLOYMENT - Councilman Daley reported that applications are being received for the position of city engineer and that copies of the applications have been made for all councilmen. He asked that they study these and that interviews start at the August 12th meeting, after the meeting is adjourned. PARKS - Recreation Director "Hus" Jensen explained a new type 1/6 mile running course he has seen in Missoula. He explained the course and stated that this was not a competitive course, but an exercise run. He can get all construction supplies donated, but would like the city council to help find land for the course. ANNEXATION - Councilman Schwartz reported that the Golf Course Association has received approval on their project. Councilman Schwartz moved that Mayor Bjorneby be authorised to sign the contract with BOR for this project. Seconded by Councilman Miron. Carried. In honor of Mr. Ben Bruyer, whose father homesteaded the tract of land involved in this project, the Golf Course Association would like to have the area called the tBen Bruyer Addition' BUSINESS LICENSE - The Kalispell Chamber of Commerce will have completed their survey of city businesses concerning licensing and will report to the city council at the August 12th meeting. MISCELLANEOUS BUSINESS Councilmen discussed gambling Laws -regarding closing hours; but decided nothing could be done until time to renew licenses. Mayor Bjorneby tentatively appointed new councilman, Dale W. Haarr on the Annexation; Employment, Health, and Street & Alley committees. Councilman Miron moved adjournment. Seconded by Counc loran Happ. Carried. Minutes approved as corrected July 12, 974. i ATTEST: Mayor Assistant City Clerk 148 REGULAR MEETING ADOPT BUDGET FIX ALL PURPOSE TAX LEVY THE KALISPELL CITY COUNCIL HELD THE FINAL BUDGET AND REGULAR COUNCIL MEETING IN THE COMMUNITY ROOM AT THE CONRAD NATIONAL BANK AT 7:30 P.M., AUGUST 12, 1974. MAYOR BJORNEBY PRESIDED. ALL COUNCILMEN PRESENT. ' Councilman Happ moved the Minutes of the Regular and Budget Meeting of July 7, 1974, be approved as corrected. Seconded by Councilman Sampson. Carried. NORTHWEST STORM SEWER PROJECT A proposal for the Northwest Drainage System was presented by Flathea& County Commissioners and the engineering firm of Dean D. Marquardt. The system will consist of a fenced open ditch running south from Spring Creek to Appleway Drive. From there, runoff water will be channeled into a,%ttnch underground pipe extend- ing south to the Burlington Northern railroad tracks. The excess water will drain Into another stream lying southwest of the tracks. Mr. Marquardt discussed the area in detail and stated that while ,it may not competely eliminate flooding, it should ease the situation a great deal. Approximate cost of construction, depending on costs of right-of-ways, condemnation suits, etc., which Flathead County and the City of Kalispell will share equally, are as follows: DEAN K. MARQUARDT REGISTERED CIVIL ENGINEER AND LAND SURVEYOR 1031 SOUTH MAIN - PHONE (406) 756-9185 KALISPELL, MONTANA 89901 August 12, 1974 PRELIMINARY COST ESTIMATE NORTHWEST KALISPELL DRAINAGE STUDY 1974 INCREMENT i:ost Summary. - - - I. Construction Cost $63, 300 2. Engineering and Surveying -$ 5i 100 3. Right of Way Acquisition and Legal Fees $10, 000 4. Contingency @ 1076 $ 7, 800 $86, 200 Commissioner Haines recommended that the project be started at once and that construction be handled by Flathead County officials. Councilman Knapp moved that the City Council adopt the Flathead County plan in principal and pay one-half the cost of construction. Seconded by Councilman Miron. Carried, Mayor Bjorneby will appoint a committee from the council to consult with county officials. Action deferred on method of financing. Preliminary Northwest Kalispell Drainage Study 1974 Increment Map following: 1 ,_49 EXISTING WATER L I 4t f NE - -- --APPLE VJAY --- - -- -- EXISTI NG Iow MANHOLE SEWER LI N E �4 REi-N FOR _. G— ��CONCARETt- P! �I :Lt �Cw 150 ADDRESSING THE COUNCIL - John Darling, owner of Skyline Bowl, asked when 1st Avenue West in front of his business establishment would be made passable. Councilman Happ said all ditches in the avenue would be filled this week. Councilman Knapp introduced Mr. and Mrs. Wall who reside at Meridian and 4th St. West. Mr. Wall asked permission to purchase a small fraction of city owned land adjoining their property. Mayor Bjorneby reported that Glenn Marlin g,City Surveyor, would have a description of the land at the next meeting and asked that action be deferred until then. ADOPT FINAL BUDGET - RESOLUTION NO, 2978 Councilman Miron moved adoption of Resolution No. 2978 A Resolution Adopting the Final Budget for the fiscal year July 1, 1974 through June 30, 1975. Seconded by Councilman Happ. Roll Call Vote. All voted aye. RESOLUTION NO. 2979 Councilman Miron moved adoption of Resolution No. 2979 A Resolution fixing the General All -Purpose Tax Levy for the fiscal year July 1, 1974 though June 30, 1975 at 61 mills, to be distributed as follows: General Fund, 51 mills; Police Pension, 3 mills; Fireman Relief, 4 mills; Capital Improvement, 3 mills (Fire Truck Reserve, 2 mills - Street Equipment Reserve, 1 mill). Seconded by Councilman Sliter. Roll Call Vote. All voted aye. COMMITTEE REPORTS Sewer & Water - Councilman Miron moved that the Sewer Department be authorized to call for bids for a new backhoe. Seconded by Councilman Rapp. Carried. Councilman Miron reported that his committee had considered the request of the Kalispell Lumber Company for a refund on their sewer charge, but pending consultation with Water Cashier Beardslee, recommends that the Kalispell Lumber Company pay their water and sewer bill and if there is a refund, it can be made retroactive. Councilman Miron reported that the eleven unit North Meridian Trailer Court, located near the Pacific Power & Light Co. warehouse, has city 'twtrer`connections,-but not city water as yet. After consultation and research, the committee felt that until city water is available, a fair charge for sewer hookup would be $2.50 per unit per month. Councilman Miron moved that the North Meridian Trailer Court be charged $2.50 per unit per month for sewer hookup. Seconded by Councilman Daley. Carried. Street & Alley - Councilman Happ moved that the Street Department be authorized to call for bids for a grader and paid by a lease -purchase agreement. Seconded by Councilman Sliter. Carried. Parks - Councilman Daley reported that the park committee has several recommendations for moving and improving ball fields Possible improvements are for moving the back- stop at the Babe Ruth field north. of Lions Park and making a minor league ball field. Also move one field at Thompson to another field, leaving an area for smaller children and other sports. Councilman Daley reported that the old buildings in Woodland Park will be replaced by a new warehouse, making more recreation and parking area. The committee will compile figures for all improvements and ask that part of the costs be paid by revenue sharing funds. Councilman Daley moved that - the cost for the improvements recommended by the park committee be paid from revenue sharing costs. Seconded by Councilman Schwartz. Carried. 151 Park Supervisor Drent is to go ahead with priorities on the 3 year park program. First priority will be a Tennis and Basketball Court at Hawthorne; second priority will be Tennis and Basketball Court at Thompson Park. Councilman Daley moved that the Park Department be authorized to call for bids for Tennis and Basketball Court at Hawthorne Park. Seconded by Councilman Miron. Carried. MISCELLANEOUS BUSINESS - 1 Councilman Schwartz moved that City Inspector Jackson be authorized to attend the Montana Building Code Council in Helena, September 12th and 13th, with travel by private transportation, and expenses to be paid from City Engineer travel and school allowance. Seconded by Councilman Sliter. Carried. City Attorney Donahue reported that the National Convention of Municipal Officers will be held in early October. If anyone would like to send a resolution, he will send them to the resolution committee for them. Resolutions must be sent prior to September lat. Councilman Miron moved adjournment. Seconded by Councilman Schwartz. Carried. Minutes approved as corrected, August 19, 1974. i