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07-02-13 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: July 2, 2013 Location: 14 3`d St. E., Kalispell, MT. PRESENT: Pam Mower, Chair, Margaret Lekander, Janet Clark, Tim Price, Debbie Snyder, Jon Fetveit, John Hinchey & Pam Carbonari (BID Coordinator) ABSENT: no one PUBLIC IN ATTENDANCE: Jim Ness MEETING CALLED TO ORDER AT 7:35 AM by Chair, Pam Mower MOTION: to approve the agenda dated July 2, 2013 by Margaret Lekander and second by Debbie Snyder —approved unanimously. MOTION: to approve the minutes of 6/4/13 by Janet Clark with a second by Debbie Snyder — Motion approved unanimously. HEARING OF THE PUBLIC: Jim Ness, President of the KDA updated the board on Thursdaffest Coordinators Report: Coordinators report is attached. Discussion was held on the security camera proposals and it was determined that the cost of the system was beyond our capability. Discussion centered around a few locations that we might be able to add a camera to an existing system. Potential sites for additional outdoor cameras could be The Whipps Building, Glacier Bank and First Interstate Bank. Jim Ness said he would look into what it would take to add cameras to Glacier Bank and that he would contact Tana Rae at First Interstate to check their location. The Whipps Building would need a new system and we will look to receive a bid on that building. A brief discussion was held on the hanging flower pots and the board was extremely pleased with the pots this year. The corner planters continue to be a disappointment. This year we will request a bid for the hanging pots and also the corner planters. The bid process will happen in September with an award in October. BUSINESS: There were 4 new applications for facade improvement grants and a request by the committee to revisit Cere's Bakery Building request for painting the exterior. The committee brought forward a request to approve $1000.00 towards the painting of the building. When this was first reviewed at the June meeting there was discussion that the painting was more of a maintenance item and so it was denied. Since that meeting the committee has had further discussion and determined that maintenance items are indeed eligible for grant dollars. A motion was made by Janet and seconded by Margaret to approve the $1000.00 for painting. Motion passed with all in favor and Jon Fetveit abstaining. The next facade improvement application was for the Imagination Station building. The committee brought forward a recommendation to approve $1500.00 for facade improvements. A motion was made to approve $1500.00 by John Hinchey with a second by Jon Fetveit. The motion passed unanimously. Noice Studios request for facade improvements came with a recommendation by the committee to approve $2500.00. The motion to approve was made by John Hinchey with a second by Margaret Lekander and was approved unanimously. Flowers by Hansen requested a facade improvement grant for both the back entrance and the rear entrance of the building. The committee determined they would address each separately. Many of the items on the rear entrance request did not fall within the guidelines of facade work but a recommendation to approve $1000.00 to help with painting the back entrance of the facility was followed with a motion by John Hinchey and a second by Jon Fetveit. This motion failed with all in opposition after much discussion. It was determined that Debbie Snyder owner of the building should get an additional bid on just the painting and then resubmit a request for the rear entrance. The committee brought forward a recommendation for the front entrance of $1800.00. The motion was made by John Hinchey with a second by Janet Clark. The motion passed with all in favor except Debbie Snyder abstaining. The last request at this time was from Rocky Mountain Outfitters. They are requesting assistance with the Ice Climber that was placed on their building recently. There was much discussion on this application because the work was already done and there was concern that the climber was really not facade improvement but art. The board determined that they did want to support RMO and liked the idea of the art work. A motion was made by Janet to approve $500.00 towards the climber out of the Art budget line item with a second by Debbie. Motion passed unanimously. Discussion was then held regarding the budget of $20,000 for the facade improvement program. The program has generated much interest and the current budget has the potential of being allocated quickly. There was general discussion regarding the grant application process and a consensus to look at possibly doing a competitive process next year for the facade improvement grants. The BID is expecting approximately $15,000 to be reimbursed from expenditures that qualify for payment under the Historic Preservation grant through the City of Kalispell. Janet Clark made a motion with a second by Margaret Lekander to increase the current budget for Fagade Improvements from $20,000 to $35,000 when the reimbursement is approved by the city. BUSINESS: Historic Preservation Standards: The City of Kalispell will be working on an update for the Growth Policy this year. Margaret made a motion seconded by John Hinchey that the KBID send a letter to the City requesting that they include Historic Preservation Standards in the new update and also develop a Historic Preservation committee. This motion passed unanimously. New business — No new business ADJOURN: Motion to adjourn the meeting at 9:55 AM by Janet Clark with a second by Debbie Snyder passed unanimously. NEXT MEETING Tuesday, August 6, 2013 at 7:30 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator On behalf of the BID Secretary July 1, 2013 Coordinators Report to the Board MEETINGS I attended an additional meeting of the city council regarding the alcohol on city property ordinance. The 3rd reading of the ordinance was passed on June 17 with yet additional amendments. The final amendment now requires that there be a person at the point of sale and point of service for all alcohol related functions that has, been trained in a MDOR or TIP preapproved course. I also attended the Kalispell City Council work session on June 24 to hear the financial feasibility report from Willdan Financial regarding the CORE area. The consultants review was intentionally very conservative in nature and it is their determination that the plan is financially feasible. COMMUNICATION/COORDINATION • After review of the security camera proposals the board determined that I should meet with the two firms that submitted proposals and request that they offer suggestions to help make this project more affordable and to be a system that could begin with a few cameras and then be built on. I met with the two firms on June 10 and they agreed to independently offer suggestions by Monday June 22. These options will be discussed at our next board meeting. Possible action item. • We have received four additional request applications for the Fagade Improvement program. The applications have been reviewed by the Fagade committee of Janet Clark, John Hinchey and myself this past Friday. A discussion and recommendation regarding the applications will be presented by the committee members and then a motion to approve or deny would be in order. ACTION ITEM • We continue to work with the City of Kalispell signs and signals to get all of the questions answered so that we can move to fabrication of the wayfmding signs. We believe we have all items answered and that fabrication has begun. • I was a guest on KGEZ radio, June 18 to talk about Thursday!Fest and the Taste of Kalispell. • I was a guest again on KGEZ radio, June 20 with the Flathead Business and Industry Association to talk about the BID • I continue to receive many positive comments regarding the hanging flower pots this year. A discussion about the planters and the necessity to go to bid in September for next year is requested. ACTION ITEM I S►r/ DQ1 • First Friday was well attended on Friday, June 7 with 13 businesses participating. The next First Friday is this Friday, July 5 and 14 businesses have indicated they will be involved. • We continue to meet regarding The Taste of Kalispell. We have over 20 restaurants who have confirmed their participation this year. The major sponsor is Toyota and the band Cocinando is under contract. We are looking for sponsors to help offset the cost of the event. The Kalispell City Council will be addressing the alcohol permit for the Taste of Kalispell at the City Council meeting on July 1. will be in attendance. • Thursday!Fest began on June 27 to an overwhelming attendance. This event took a great deal of my time in June but now we are rolling along. This week our event will be on Wednesday, July 3 with the r band Big Daddy and the Blue Notes. We have filled all sponsorships for this event. • We continue to support the Kalispell Firefighters for the 3 on 3 basketball tournament. They set up a booth at Thursday!Fest and are hoping to sign people up for this event. • We will begin our meetings on the 5k run this month. The run is scheduled for September 28 and we have received confirmation from National Flood that they will be our main event sponsor again.