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06-04-13 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: June 4, 2013 Location: 14 Td St. E., Kalispell, MT. PRESENT: Pam Mower, Chair, Margaret Lekander, Janet Clark, Tim Price, Debbie Snyder, Jon Fetveit, John Hinchey & Pam Carbonari (BID Coordinator) ABSENT: no one PUBLIC IN ATTENDANCE: no one MEETING CALLED TO ORDER AT 7:35 AM by Chair, Pam Mower MOTION: to approve the agenda dated June 4, 2013 by Debbie Snyder and second by Janet Clark — approved unanimously. MOTION: to approve the minutes of 5/7/13 by John Hinchey with a second by Jon Fetveit — Motion approved unanimously. HEARING OF THE PUBLIC: No one in attendance Coordinators Report: Coordinators report is attached. The RFP's were received in May and reviewed by Jon Fetveit and Police Chief Nassett. The bids came in much higher than anticipated. The board, after discussion determined that they were still interested in pursuing some cameras for downtown and requested that Pam C. sit down with the two firms that offered proposals and request modified parameters that would allow us to build upon a system over a period of time. The Chief had indicated that if we had to go with the very minimum that he would suggest one camera coming in to town and one on the other end. We received 3 fagade improvement grant requests. The Whipps Building request is for the maximum request of $5000.00 with total costs exceeding $20,000. The improvements would be to the old Byte Savvy Building currently rented by Flathead Building Association. It was determined that the grant request was an appropriate use of the program and would complete the project that has been done on the Whipps Building. It was recognized that the Whipps Building is a large building which has contributed significantly to the district. John Hinchey made a motion to approve up to $5000.00. Margaret Lekander offered a second. The motion passed with 5 in approval and Pam Mower and Jon Hinchey abstaining. The next fagade improvement application was for the Ceres Bakery building. There was discussion about whether painting should be considered as some had the belief that this was just maintenance and not really improvements. John Hinchey would encourage the painting happen with owner financing and also offered the suggestion that the top trim have a different color from the siding to offer a "little pop". The boards discussion reflected that the request for awnings is appropriate for our program. Janet Clark made a motion which was seconded by Debbie Snyder to approve Y2 of the awnings but not to approve the dollar match for the painting. This motion passed with 5 in favor and Jon Fetveit and Pam Mower abstaining. Design Works also submitted an application for parapet work, painting, doors and metal work. Again discussion was held regarding the painting and the desire to have the trim a different color. A motion was made by Janet Clark with a second by Margaret Lekander to approve the painting of the trim, new wooden doors and the installation of the original ornamental grill work to the new doors up to $5,000 but request that we received a bid on the doors and metal work. John Hinchey offered an amendment which was seconded by Pam Mower to remove the paint authorization. The motion failed with 2 in favor. The original motion was voted on with 6 in favor and John Hinchey voting in opposition. Discussion was then held on Wayfinding Signage. Pam reported that the bid from the City of Kalispell Signs and Signals division came in much lower that we had expected. The board is eager to get moving with this project and Jon Fetveit offered a motion to approve going forward with all 32 signs and Margaret Lekander seconded the motion. The board was reminded that this pricing does not include the kiosks. The motion passed unanimously. A second motion was made by John Hinchey with a second by Jon Fetveit to move any remaining dollar amount under signs that is not expended for this project and place the dollars in Development Activity. Pam C. informed the board that we sent a letter of support for the Tiger Grant application that Katharine Thompson from the City submitted and that we also sent a letter of support to MDOT for their Tiger Grant application. BUSINESS: Historic Preservation Standards: It was determined to not hold discussion on the Historic Preservation Standards nor the establishment of a Historic Preservation committee due to time constraints. This item will be placed again on the July agenda. New business — The board members commented on the hanging flowers and how nice they look. Pam C. informed the board that Jim Ness, President of the KDA, will be leaving Kalispell for a new position as President of a Glacier Bank holding in Bozeman, Big Sky Western Bank. He will be moving around the 1st of September for the new position. He will be greatly missed. ADJOURN Motion to adjourn the meeting at 10:15 AM by John Hinchey with a second by Jon Fetveit passed unanimously. NEXT MEETING Tuesday, July 2, 2013 at 7:30 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator On behalf of the BID Secretary June 3, 2013 Coordinators Report to the Board MEETINGS I attended 3 meetings of the city council regarding the alcohol on city property ordinance. The 2"d reading of the ordinance was passed on June 3 with yet additional amendments. The final amendment now requires that there be a TIP trained person at the point of sale and point of service for all alcohol related functions. • Met with Maria Phelps with Find It Montana regarding the possibility of "A Day in Kalispell" being offered to Downtown Businesses. I have a proposal to present to the board regarding implementing this program as part of the downtown map the board suggested we look at. • I attended and had a BID/KDA booth at the Kalispell Chamber of Commerce summer events expo luncheon on June 21. COMMUNICATION/COORDINATION • The Security Camera RFP was mailed to 8 firms listed in the phone book and a legal notice was placed in the Daily Interlake. I received a few phone calls and emails requesting information and held a pre -bid meeting on April 22. Four firms attended the pre bid meeting. We received 2 proposals which I requested a review by Jon Fetveit and Chief Nasset. A discussion, review and determination about next steps is requested. • The Fagade improvement program has been released. We have received three applications to date. The applications have been reviewed by the Fagade committee of Janet Clark, John Hinchey and myself. A discussion and recommendation regarding the applications will be presented by the committee members and then a motion to approve or deny would be in order. • We have received the information from the City of Kalispell regarding the cost of our WayFinding Signs. Each sign should cost approximately $700.00 and we will try to use existing poles to save an additional $800.00 per sign. The hope is that all signs fabricated and installed should come in under $25,000. • I have spent a great deal of time going over bills paid from August 2010 to current to determine their eligibility as match dollars for the Kalispell Gets you Glacier grant. These items have been submitted to Katharine Thompson the grant administrator. This item will be presented to the Board at the June meeting. • The board was asked to submit a letter of support to the City of Kalispell regarding a Tiger grant application for infrastructure at the proposed rail industrial park. I prepared a letter and submitted it to Janet Clark for signature based on the board's support of the project. a I also submitted a letter of support to the State of Montana Department of Highways for a Tiger grant they are submitting for the next phase of the Alternate Route. ID&VA1 ►V • First Friday will be held this coming Friday, June 7 with 13 businesses confirming their participation. • We continue to meet regarding The Taste of Kalispell. We have over 20 restaurants who have confirmed their participation this year. The major sponsor is Toyota and the band Cocinando is under contract. • Thursday!Fest planning is almost complete. All bands have been secured and we are currently looking for two additional band sponsors and 7 event sponsors. The dates of this event will be Thursday, June 27 — August 29. The Fourth of July falls on a Thursday this year so we will be having a Thursday!Fest on Wednesday, July 3. • I informed the Kalispell Fire Fighters Association that we would be willing to help regarding the 3 on 3 basketball tournament they are holding on July 13. I have offered to loan our picnic tables and to coordinate food vendors should they desire. I have also invited them to have information at the first two Thursday!Fests to encourage additional sign ups. • I volunteered for the Spartan Race for the entire day along with Jim Ness. The KCVB was appreciative of our help. • I was asked to help the KCVB coordinate a number of downtown businesses remaining open late Monday, June 3 for a Tourism Advisory Council scavenger hunt downtown. The businesses I reached were very cooperative and also offered door prizes and coupons to the winning team.