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05-07-13 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: May 7, 2013 Location: 14 Td St. E., Kalispell, MT. PRESENT: Margaret Lekander (out -going Chair), Pam Mower (in -coming Chair), Janet Clark, Tim Price, Debbie Snyder & Pam Carbonari (BID Coordinator) ABSENT: John Hinchey & Jon Fetveit PUBLIC IN ATTENDANCE: Jim Ness MEETING CALLED TO ORDER AT 7:40 AM by Chair, Margaret Lekander MOTION: to approve the agenda dated 5/7/13 by Janet Clark and second by Pam Mower — approved unanimously. MOTION: to approve the minutes of 4/2/13 by Janet Clark with a second by Pam Mower — Motion approved unanimously. HEARING OF THE PUBLIC: Jim Ness updated the Board on the KDA and up -coming events. He also talked about the Farmers Market and how the KDA wishes that they would have found a location downtown and that now we need to work on a plan to get them back downtown. BUSINESS: Executive Board appointments: Janet made a motion which was seconded by Tim to approve Pam Mower as Chair. The motion passed unanimously. Janet made a motion seconded by Margaret to approve John Hinchey as Vice Chair and the motion passed unanimously. Janet made a motion which was seconded by Tim to approve Margaret Lekander as Secretary. The motion again passed unanimously. Downtown Ambassador: Discussion was held with regards to the pay for our downtown ambassador, Paul Faessel. The downtown community likes Paul and he is doing a good job. A motion was made by Margaret and seconded by Tim to approve a $1.00 per hour increase in his wage. He remains an employee of LC Staffing. The motion passed unanimously Historic Preservation Standards: A general discussion was held with regards to the BID's desire to look at and encourage the City of Kalispell to develop Historic Preservation Standards as part of their work plan this year. Janet reminded the board that without standards we could continue to see buildings not reflect historic architecture like the old VFW with the bronze fagade. She also felt we needed to talk about the issue of standards because there is the possibility that standards might prevent new business from locating downtown. Pam Mower felt that we did need to look at this issue and perhaps suggest loose standards. Jim Ness wanted the board to know that when Glacier Bank did their major upgrade it was an investment in downtown and that the City of Kalispell was very cooperative. Margaret was in favor of looking at the standards and felt it was important to move forward with the issue. Tim also said it was a good idea and we should push it forward and continue the discussion but wanted to make sure that we don't create something that will deter business from locating downtown. Board members will go on line and look at other communities and information available on line about historic preservation standards and come to the next meeting prepared to discuss it in more depth. The issue will be placed on the next meeting agenda. Coordinators Report; Coordinators report is attached. RFP's for the security camera system are expected May 17, 2013. They will be reviewed by Jon and Chief Nassett and then brought to the full board for discussion at our meeting in June. The board had a brief discussion regarding the Kalispell Firefighters 3 on 3 basketball event which will be held on July 13. The board agrees that the KDA should try and be involved in the event. There is a Bigfork 3 on 3 July 6 and then another in Mission Valley. We should try and coordinate with these other events. New business — A brief conversation was held regarding the availability of a map of downtown. Pam was directed to look at the possible development of a downtown map.. ADJOURN Debbie Snyder moved to adjourn the meeting at 9:55 AM, seconded by Tim Price - Approved unanimously. NEXT MEETING Tuesday, June 4, 2013 at 7:30 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator On behalf of the BID Secretary May 6, 2013 Coordinators Report to the Board 'I "Wfokl • Met with the City of Kalispell signs and signals division to review materials for the Wayfinding signage. They should have a cost per sign to us within two weeks. • Attended the City Council meeting on April 8 regarding alcohol. Discussion was based on the Hockey Association event and no public testimony was requested other than by the Hockey Association. The City Council will address this issue formally at another date yet to be determined. • Attended the City Council meeting on April 15 to represent the BID regarding infrastructure needs in the Downtown core. Specifically the water main issue was mentioned to the Council. • Met with the owner representative, Stan Converse regarding leasing opportunities at the old VFW downtown. He also requested information regarding the work of the BID and the KDA • I had a conversation with the Governor and requested that the State Budget line item for Montana Main Street be reinstated. If this item is reinstated at the BID Board request we will make application for $15,000 to support our Fagade Improvement program. • I was unable to attend the Marketing Boot Camp on April 30. COMMUNICATION/COORDINATION • The Security Camera RFP was mailed to 8 firms listed in the phone book and a legal notice was placed in the Daily Interlake. I received a few phone calls and emails requesting information and held a pre -bid meeting on April 22. Four firms attended the pre bid meeting. RFP's are due May 15 and will be reviewed with a recommendation for the board. • The Fagade improvement program has been released. A letter was prepared for the Chair's signature and mailed to all property owners in the BID. The information packet and application have also been added to our web page under the "About us tab". I have received numerous calls of interest since the letters were received. • I contacted Find It Flathead.com and Completely Local to inform them that the BID suggested I email information on both advertising opportunities directly to the businesses downtown and then they would need to follow up. This was done with Completely Local and I just received the information from Find It Flathead. • The newly adopted vision and mission statements have been added to our web site. We are continuing to work with the Realtor association regarding access to MLS via our web page. • I have spent a great deal of time going over bills paid from August 2010 to current to determine their eligibility as match dollars for the Kalispell Gets you Glacier grant. These items will be discussed with Katharine Thompson to determine our remaining obligation. This item will be presented to the Board at the June meeting. • The tires on our downtown clean up cart needed to be replaced and Murdoch's changed the tires out and replaced them for no charge. I also purchased a water tank with a small battery so that we can more easily water the hanging flowers this year. EVENTS • First Friday was held the past Friday, May 3 with 14 businesses confirming their participation. • We are moving forward with the organization of The Taste of Kalispell. We have over 20 restaurants who have confirmed their participation this year. The major sponsor is Toyota and the band Cocinando is under contract. • Organizing Thursday!Fest is under way. I receive emails and phone calls of inquiry on a regular basis. All bands have been secured and we are currently looking for band and event sponsors. The dates of this event will be Thursday, June 27 — August 29. The Fourth of July falls on a Thursday this year so we will be having a Thursday!Fest on Wednesday, July 3. • I have had an initial discussion with the Kalispell Fire Fighters Association regarding a 3 on 3 basketball tournament that they would like us to assist with. The event is planned for July 13.