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04-02-13 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: April 2, 2013 Location: 14 3rd St. E., Kalispell, MT. PRESENT: Margaret Lekander (Chair), Pam Mower (Vice Chair), Janet Clark, John Hinchey, Marshall Noice & Pam Carbonari (BID Coordinator) ABSENT: Tim Price & Jon Fetveit PUBLIC IN ATTENDANCE: Jim Ness, Katharine Thompson MEETING CALLED TO ORDER AT 7:30 AM by Chair, Margaret Lekander MOTION: to approve the agenda dated 4/2/13 by Pam Mower and second by Marshall Noice — approved unanimously. MOTION: to approve the minutes of 3/5/13 by John Hinchey with a second by Pam Mower — Motion approved unanimously. HEARING OF THE PUBLIC: Katharine Thompson reminded the board about City of Kalispell Board openings and brought the board up to date on the TIF funds allocation for Fagade work on the Royball Floor Covering building at 11 Main Street. Paul Royball will also be receiving TIF dollars for work regarding his water line. She reminded us that the City of Kalispell is reviewing the Growth policy and that currently there are not historic preservation standards in the document. If the BID is interested in requesting standards we need to contact the city. She also informed us that Sean Conrad, City planner has resigned effective 4119 and will be moving to Bainbridge, Wa. Jim Ness updated the board on the Downtown Social for members of the KDA that was held at Silver Brooke Estates. The event was very well attended and a brief business survey was conducted. The information will be shared with the BID when it is tallied. Work has begun on Thursday!Fest with all bands secured and we are beginning the work on The Taste of Kalispell which the KDA will be organizing this year. BUSINESS: ADVERTISING: After adoption of the Vision, Mission statements in March the board agreed that the focus of the advertising by the BID should concentrate on reaching locals and visitors that are already in the Flathead. Pam Mower suggested a map of downtown with businesses listed. This hopefully could be done inexpensively on a tear off pad that could be corrected easily. Perhaps we could place a QR code on the map that would tie to the Walking Tour brochure. Janet Clark agreed that we need to concentrate on event driven marketing on local TV, the Go Local magazine and Picnic in the Park brochure. She believes that advertising opportunities like Find It Flathead, A Day in Kalispell, or Completely Local coupons should be sent via emails to our business list and let the business owners determine their interest. These opportunities should be sent to the KDA and not the BID. Margaret Lekander does not support advertising in the Lethbridge Herald. Marshall Noice indicated a need to maintain and increase social media. Janet Clark felt that Canadian interest is driven by word of mouth and not advertising. A discussion was held regarding discount coupon books and the board in general felt that coupons are the business owners' responsibility and the discussion should happen at the KDA not the BID. The City of Kalispell has received two letters of interest for the two open BID Board positions. Debbie Snyder and Janet Clark have requested appointment. A letter will be prepared for signature of the Chair to request that the City Council confirm the new appointment of Debbie Snyder and the reappointment of Janet Clark. A motion to that effect was made by Marshall with a second by Pam Mower which passed unanimously. ADJOURN Janet Clark moved to adjourn the meeting at 9:30 AM, seconded by John Hinchey - Approved unanimously. NEXT MEETING Tuesday, May 7, 2013 at 7:30 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator On behalf of the BID Secretary April 2, 2013 Coordinators Report to the Board MEETINGS • We are currently working on the City wide portion of the wayfmding signage project. We continue to wait for the City of Kalispell to determine the cost of signs for the downtown project and await their agreement to fabricate and install these signs. • I was asked to present information about the BID and the KDA at a Business Networking organization on 3/27. There were approximately 20 people in attendance. • I attended the Governors' Conference on Tourism. There were approximately 400 people in attendance. The conference focused on social media and I was able to learn from experts, get some valuable training and connect with many other statewide organizations. • The approval from DOR to serve alcohol on the parklets has been received. The Split Rock Cafe is interested in pursuing this but will need to secure a change to their current license to allow for additional seating. The cost of this change is around $5,000. • The KDA held a social gathering for Downtown Businesses at Silver Brooke Estates. Approximately 50 people were in attendance. COMMUNICATION/COORDINATION • At the conclusion of our last meeting, the Board requested that I develop an RFP for the Security Cameras. A proposed RFP was sent by email to all Board members and a copy was presented to the City Attorney for review. No corrections or changes have been received to date. I request discussion and motion regarding this item at the April meeting. • The Fagade improvement program draft has been reviewed by the City Attorney and has been presented to the Board for review. The final draft will be presented at the meeting and a discussion and motion is requested at the April meeting. The next round of applications for potential grant monies from the Montana Main Street Program will happen in June 2013 if the program receives funding in HB2 currently before the Senate. HB2 contains zero dollars for the program at this time. • Unfortunately the party interested in locating a restaurant in Kalispell has made an offer on the Sizzler property. The offer has been accepted. • We have been approached by Find It Flathead.com to work on a web based advertising option for downtown Kalispell. They would develop a site www.adminkalispell.com if we are interested in going forward. They recently developed www.adayinwhitefish.com and would like to pursue Kalispell. This item was briefly discussed at the March meeting. Board discussion is requested at the April meeting. • A determination regarding Completely Local is necessary during the April meeting. • The Kalispell Brewing Company has agreed to pay the impact fees imposed by the City of Kalispell to move their project forward. They anticipate being open in June 2013. I have had an initial brief conversation with them regarding petitioning for annexation to the BID and their initial response was positive. • I have received a letter of interest from Debbie Snyder owner of Flowers by Hansen to be appointed to the BID Board. Janet Clark is also interested in reappointment. A discussion regarding this item and a vote is necessary. EVENTS • First Friday will be held this Friday, April 5. • We are moving forward with the organization of The Taste of Kalispell. Many area restaurants have already agreed to participate again this year. The major sponsor Toyota is on board again this year and the band Cocinando has been secured. • Organizing Thursdaff est is under way. All bands have been secured and we are currently looking for band and event sponsors. The dates of this event will be Thursday, June 27 — August 29. The Fourth of July falls on a Thursday this year so we will be having a Thursdaff est on Wednesday, July 3.