03-05-13 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES
Meeting date: March 5, 2013
Location: 14 3�d St. E., Kalispell, MT.
PRESENT: Margaret Lekander (Chair), Pam Mower (Vice Chair), Janet Clark, Tim Price, John
Hinchey & Pam Carbonari (BID Coordinator)
ABSENT: Marshall Noice & Jon Fetveit
PUBLIC IN ATTENDANCE: Jim Ness, Katharine Thompson, Tom Lotshaw (DIL) & Dillon Tabbish
(The Beacon)
MEETING CALLED TO ORDER AT 7:35 AM by Chair, Margaret Lekander
MOTION: to approve the agenda dated 3/5/13 by Janet Clark and second by Pam Mower— approved
unanimously.
MOTION: to approve the minutes of 2/5/13 with the correction to add members absent, Marshall
Noice and Jon Fetveit, by John Hinchey with a second by Janet Clark — Motion approved
unanimously.
HEARING OF THE PUBLIC: No public members present
BUSINESS: As a review, the history of the BID was presented by Pam Carbonari. This was followed
by a discussion regarding the Vision and Mission of the BID. After discussion the following were
adopted by the group.
Vision Statement: By preserving historic charm, fostering growth, promoting a sense of community
and improving image, Downtown Kalispell will develop into an attractive location for investors,
property owners, business owners, and residents, and become a destination point for visitors.
Motion to accept: by Janet Clark with a second by Pam Mower. Motion passed unanimously.
Mission Statement: To promote and foster economic growth and stability within the Business
Improvement District while preserving Downtown Kalispell's rich historic and cultural identity.
Motion to accept: by Janet Clark with a second by John Hinchey. Motion passed unanimously.
..
To accomplish its vision of creating a vibrant and dynamic business district the BID will:
• Build effective partnerships with businesses, institutions, property owners and city government
to maintain a clean and safe community.
• Attract, retain and promote quality businesses and retail segments to support our local
economy.
• Promote Kalispell as a renowned destination point with a business, retail and institutional mix
offering unique products, services and events.
• Coordinate programs designed to promote Kalispell as the preferred place to shop, work, learn
and live.
No motion was offered on the purpose. The purpose will need to be formally adopted.
John Hinchey made a motion that the BID print and pay for the Kalispell event cards again this year
and incorporate Kalispell Gets you Glacier in the design so that the cost could be reimbursed through
the Historic Preservation grant if possible. The motion was seconded by Pam Mower and approved
on a unanimous vote.
Marshall Noice made a motion to purchase a full page ad in the Picnic in the Park which was
seconded by Janet Clark and approved unanimously.
COORDINATORS REPORT: A written report was presented to the board. The final Facade
Improvement Program was presented to the board. Katharine Thompson from the City reminded
the City about the Revolving loan fund which can also be used in conjunction with our program. The
RLF is a loan for up to $50,000 for 10 years and can also be utilized for signage. She reminded us
that some of the buildings downtown might be eligible for TIF dollars. Pam Carbonari informed the
board that the Fagade Improvement program was reviewed by the City of Kalispell Attorney, Charlie
Harball and he was comfortable with the program information and application. The final document
was sent by email to the entire board for review prior to the meeting and no additional corrections or
changes were requested. After a brief discussion Marshall moved and John Hinchey offered a
second to approve the Fagade program as written. The motion passed unanimously. A brief
discussion was held regarding security cameras for downtown and the consensus of the group was to
develop an RFP for the security cameras and bring it back to the board.
The Security Camera RFP was also distributed prior to the meeting to the board members for
review. No changes/corrections were offered by the board or by City of Kalispell Attorney Charlie
Harball. Marshall made a motion with a second by Janet for approval of the RFP and distribution.
This motion passed unanimously.
Pam C. also informed the board of a business that was interested in a building downtown but
determined that the cost of fire suppression would be too high. They have placed an offer on another
building in Kalispell but not downtown. A motionwas made by John and a second by Marshall
requesting that Pam attend a council meeting and remind the City of the water line needs on Main
Street with regards to fire suppression required by the adoption of the International Building Codes
and the lost opportunity of this business interest. Motion passed unanimously.
New business — A recent article in the newspaper indicated that the City of Kalispell would be
discussing alcohol at events on city property. The board requested that Pam Carbonari attend the
meeting and speak in favor of allowing alcohol on City property with the following items as criteria.
The event area be fenced, have security, the event be a public event not a private event with a time
limit, have the mandatory city limits liability insurance and that the event licensee hold the liquor
license not a caterer. A motion was made by Marshall with a second by Janet for Pam C. to attend
and represent the BID.
A new opportunity for attending a marketing boot camp on April 30 was discussed by the board. A
motion to approve the attendance of Pam Carbonari at the event for $125.00 was made by Janet
Clark and seconded by Marshall. This motion passed unanimously.
A proposed budget for fiscal year July 1, 2013 — June 30, 2014 was presented and discussed. The
modified draft budget will be presented for formal adoption at the April meeting. Final numbers from
the City of Kalispell will not be available until after the close of our current fiscal year so any
difference in the carry forward funds (cash) will be adjusted in the development activity line item of the
budget.
COORDINATORS REPORT: A written report was presented to the board. One item that needed
additional discussion was the prepared Fagade Improvement Program for the BID. John Hinchey
offered a minor change. This item will be prepared and ready for formal adoption at the April
meeting after review by the City Attorney. A brief discussion was held regarding security cameras for
downtown and the consensus of the group was to develop an RFP for the security cameras and bring
it back to the board.
New business — No new business
ADJOURN
Janet Clark moved to adjourn the meeting at 9:40 AM, seconded by John Hinchey - Approved
unanimously.
NEXT MEETING
Tuesday, April 2, 2013 at 7:30 AM — Whipps Building, Second Floor Conference Room
Respectfully submitted,
Pam Carbonari, BID Coordinator
On behalf of the BID Secretary
March 5, 2013 Coordinators Report to the Board
MEETINGS
• CORE review committee will not be meeting with the financial consultants from Willdan
Financial until the end of March or April. The process was delayed because of new information
that needed to be included in the draft feasibility plan.
• I continue to work on the wayf nding signage project. The final report has been forwarded to the
City of Kalispell for review of the cost to fabricate and install with the City doing the work. We
are beginning the next phase on the City Wide project with the KCVB as the lead on this project.
• I met with Katharine Thompson and Debbie in the City's Finance Department to discuss the
Preserve America Grant and eligible expenditures since August 2010. I am in the process of
reviewing advertising expenses for submittal as our cash match.
• I was asked to present information about the BID and the KDA at the Job Service Employment
Committee on 2/21. There were approximately 25 people in attendance.
• I attended the Economic Outlook 2013 presentation from the U of M Extension Service.
• February 28 The Montana Department of Tourism presented a free workshop at Marina Cay on
the State of Montana Marketing plan and social media which I attended also.
• March 1 the Kalispell Chamber of Commerce had a Government Affair committee meeting with
the Flathead Valley legislators. Speaker Blasdel was in attendance and I thanked him for his work
with us facilitating a discussion and approval from DOR to serve alcohol on the parklets.
• I attended the TBID in an effort to continue our cooperative relationship by keeping both
organizations informed about our projects.
COMMUNICATION/COORDINATION
• After the last meeting and the article in the newspaper, I had a few calls regarding the security
cameras downtown. One firm that I met with is Federal Protection. This firm just installed a
system in Bigfork and has reviewed our needs in Kalispell. I'net them in Bigfork to see the
system there and again in Kalispell to further understand the issues in Kalispell. They concur with
Alert Securities that a wireless system is the option for us. I will discuss their suggestions during
the presentation of the Coordinators report at our meeting on 3/5. A brief discussion is requested
at the March meeting.
• I have reviewed many fagade improvement programs from other cities and have prepared a draft
document for your review. A brief discussion is requested at the March meeting.
• I have met twice with an interested party regarding a location for a restaurant in Kalispell. After
an initial viewing of a potential building, I arranged for an additional visit with two representatives
from the City to help answer questions regarding the building. Discussions continue as does
looking at other potential sites.
• We have been approached by Find It Flathead.com to work on a web based advertising option for
downtown Kalispell. They would develop a site www.adavinkalisDell.com if we are interested in
going forward. They recently developed www.adayinwhitefish.com and would like to pursue
Kalispell. Board discussion is requested.
• Completely Local was presented to the KDA board. Further discussion is necessary.
EVENTS
• First Friday was held on Marchl. This event is becoming more popular each month.
• The Chocolat Affaire was a great success. We believe there were between 750 —1000 people
participating in the event. Businesses were really pleased with the event and many indicated
that it was as busy as Art Walk. Approximately 300 people were in attendance at the RED
Lion hotel for Jazz music and the awards ceremony.
• I continue to meet with Gretchen Apgar regarding The Taste of Kalispell. She is extremely
well organized and is making sure that the "hand off' of this event to the KDA will be a
smooth transition.