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10-02-12 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT Board Meeting Agenda Tuesday, October 2, 2012 7:30 AM - 9:30 AM Whipps Building Conference Room 14 3rd Street East, Second Floor Kalispell, Mt. 59901 Call Meeting to order Approval of the Agenda Acceptance September 4, 2012 minutes HEARING OF THE PUBLIC BUSINESS Kalispell Gets you Glacier - discussion Trippons - New contract Accounts payable authorization - Monthly reporting Glacier Country Membership First Night Flathead contribution request First Fridays - Winter Concert series continued discussion COORDINATORS REPORT NEW BUSINESS Next meeting - Tuesday, November 6, 7:30 AM Future scheduled meetings: 12/3/12, 1/8/13, 2/5/13, 3/5/13, 4/2/13 �* ► u P. O. Box 1997, Kalispell, Mt. 59903 * (406) 253-6923 * pam@downtownkalispell.com KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: October 2, 2012 Location: 14 3d St. E., Kalispell, MT. PRESENT: Margaret Lekander (Chairperson), Janet Clark, Tim Price, Pam Mower, Jon Fetveit, Marshall Noice & Pam Carbonari (BID Coordinator) ABSENT: John Hinchey PUBLIC IN ATTENDANCE: No one MEETING CALLED TO ORDER AT 7:30 AM by Chair Margaret Lekander MOTION: to approve the agenda dated 10/2/12 by Janet and second by Marshall— Approved unanimously. Motion to approve minutes of 9/4/12 by Marshall, second by Janet - Approved unanimously. HEARING OF THE PUBLIC: No One BUSINESS: Katharine Thompson was unable to be in attendance however the board requested that Pam review the payables for new commercial development, airing of commercials on TV and Julius Macker payments for social media. The board further requested that these bills be submitted to Katharine as part of our cash match for the Kalispell Gets you Glacier Grant. The Trippons contract will be expiring on November 8, 2012. A lengthy discussion was held with regards to renewing the contract. The Daily Interlake has purchased the rights to sell Trippons except within the BID District unless we do not renew our contract. We have a bulk rate discount with Trippons and if the board determines they would like to renew we would have the opportunity to renew at our discounted rate again for another year. Since the DIL purchase, significant advertising in the DIL has happened and Trippons has expanded to many new markets including Chicago, Taos, New Mexico and Jackson Hole Wyoming. Many of the board do not wish to continue to offer Trippons at BID expense. Pam was asked to follow up with some of the businesses and bring back information regarding useage of Trippons for their businesses, if they would like it continued, and if they would be willing to pay $100.00 per year for the advertising opportunity. Pam will return with additional information at the next BID meeting. Pam requested a discussion regarding the payable policy that requires two board member signatures prior to submittal to the City of Kalispell for payment. It can be difficult to find two board members when payables are due and Pam requested that the board change the policy to require one board member signature on payables and that a list of payables would be given to each board member at the monthly meetings. A motion was made by Jon and seconded by Marshall to require only one signature and a monthly report. This motion passed unanimously. The BID has been contacted by Glacier Country Montana to become members. The cost of membership is $175.00 and allows for a number of benefits such as website listing, advertising discounts, directory listing in the Travel guide and website event promotion. After discussion a motion to approve the membership was made by Janet and seconded by Marshall. This motion passed with 5 in favor and one member, Tim Price in opposition. First Night Flathead has requested a contribution to the event on December 31, 2012. Last year the BID contribution was $500.00. Margaret requested that the board consider a significant increase for this year. After discussion Marshall made the motion to approve $1000 and that we ask Patrice Monget the coordinator of the event to attend our November meeting to give us an update on the event. This motion was seconded by Jon and passed unanimously. The Art Walk will be held Friday, December 7, 2012. Joann Russell is once again coordinating the event. Jon made a motion which was seconded by Janet to approve $500.00 in gift certificates offered by the BID for the event. Under new business Marshall indicated that he would be responding to the letter sent by Sherry Sanders regarding the bronze that the city has in storage. Marshall will also call Mayor Tammi Fisher as a personal issue not a BID issue to suggest that the bronze be removed from storage and installed at the corner of Main and Idaho where it was originally intended. ADJOURN Marshall moved to adjourn the meeting at 9:05 AM, seconded by Pam Mower - Approved unanimously NEXT MEETING Tuesday, November 6 at 7:30 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator On behalf of the BID Secretary October 2, 2012 Coordinators Report to the Board MEETINGS • I am serving on a committee formed to take a proactive approach to the airports future and the education necessary prior to the vote that will be held 2013. This committee is meeting weekly at this time. • Continued participation in the CORE review committee —The committee will continue to meet through the next phase of work regarding feasibility. Work should conclude by the end of December. • At the request of Jim Ness and the Kalispell Downtown Association I attended a meeting of the Chamber of Commerce Government Affairs committee on September 17 as a representative of the KDA not the KBID. Jim Ness and Joe Unterreiner invited Mark Staples the out -going lobbyist for the Montana Tavern Association and Representative Mark Blasdel. A general invitation was given at the KDA board meeting and a couple of downtown businesses attended. Discussion was held regarding "Parklets" and the ability to sell liquor in a parklet, hours of operation, food sales in association with liquor sale and general discussion regarding "entertainment" districts including the price and availability of liquor licenses in Kalispell. • I met with Paul Faesle to discuss hours of work. He would like to work full time/all year. We discussed options such as a contract with the city to take care of sidewalks/parking lots in the winter time and also a contract to keep the parking lots clean the rest of the year. This work could potentially give him enough hours. We will continue to talk about his options. • Diane Medler requested a meeting to talk about downtown coupons for use by the TBID at out of town shows. I am looking at a couple of possibilities. • I will be attending the Montana Downtown Association meeting in Great Falls, October 24, 25 & 26. COMMUNICATION/COORDINATION I attended the Rotary Peace Park Assembly with approximately 200 attendees. The event was at the Hilton Garden Inn September 14, 15 & 16. I had a downtown booth and also covered the Chamber of Commerce booth. The Montana League of Cities and Towns requested that I present to the State conference which will be held in Kalispell October 3, 4 & 5. I will be presenting on Downtown preservation and requested that Katharine Thompson present with me so that we could highlight the many partnerships that we have and she could also address the successful grants awarded to the city. We jointly worked on a power point presentation and will speak to the attendees on October 4 at 4:15. The KBID Board held a work session on September 11 to discuss the BID boundaries, expansion possibilities and renewal. The board requested that I formulate a letter to the City Manager for the Chairs signature requesting that the city inform us of the dates that assessments have been collected, what is the official date the BID originated and to offer an opinion regarding the sunset date of the BID. Further I have received information from the city with square footage assessments for the current property owners in the district. I will be gathering information from other cities in Montana regarding their approach and marketing tools used for renewal. This will continue to be an ongoing discussion of the Board. EVENTS • First Fridays in Downtown Kalispell will continue through the winter. The Friday, October 5, downtown establishments remain open until 8:00 with special discounts, food and some drinks. We continue to advertise this event with one week of television advertising and additional advertising by the KDA. • Thursday!Fest was a great event this year. We are awaiting the final budget update. • The 5k Run Through History will be held this Saturday, October 6. National Flood Services is our event sponsor, dedicating over 40 volunteers to help with the event and a $5000.00 sponsorship.