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06-04-12 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT Board Meeting Agenda Tuesday, June 4, 2012 7:30 AM - 9:30 AM Whipps Building Conference Room 14 3rd Street East, Second Floor Kalispell, Mt. 59901 Call Meeting to order Approval of the Agenda Acceptance May 1, 2012 minutes HEARING OF THE PUBLIC BUSINESS Social Media - Julius Macker Los Angeles Flight discussion - Jon Fetveit Review bids to paint benches in the Bid District Gateway signs - Historic District Gift certificates budget Budget recommendation for approval Acceptance of resignation letter from Melanie and replacement discussion NEW BUSINESS Next meeting - Tuesday, July 2, 7:30 AM Future scheduled meetings: 8/7, 9/3, 10/2, 11/5, 12/3/12 ADJOURNMENT P. O. Box 1997, Kalispell, Mt. 59903 * (406) 253-6923 * pam@downtownkalispell.com KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: June 4, 2012 Location: 14 3d St. E., Kalispell, MT. PRESENT: Margaret Lekander (Chairperson), Janet Clark, Tim Price, Jon Fetveit, Pam Mower & Pam Carbonari (BID Coordinator) ABSENT: Marshall Noice PUBLIC IN ATTENDANCE: Katharine Thompson, City of Kalispell & Jim Ness KDA MEETING CALLED TO ORDER AT 7:45 AM by Chair Margaret Lekander MOTION: to approve the agenda dated 6/4112 and minutes of 5/1/12 by Janet, second by Pam Mower Approved unanimously HEARING OF THE PUBLIC: Katharine Thompson reported on the in house promotions for the City of Kalispell of Susie Turner to Public Works Director and Rick Wills as Finance Director BUSINESS: The board had a lengthy conversation about our social media agreement with Julius Macker. It was determined based on his demand for an increased monthly fee from $600.00 per month to $1200.00 per month that we would pursue other arrangements for Facebook and various social media. All board members were in agreement. Pam C. was requested to talk to Julius and secure an archive of the raw video footage that has been paid for and to get the passwords for Facebook and Twitter. Jon Fetveit presented the board with information regarding a grant GPIA is submitting to secure direct flights to LA. Jon made a motion to pledge $1000.00 from the BiD to GPIA if the grant is successful. The motion was seconded by Janet and passed unanimously. Two bids for painting the park benches in downtown on 1st Avenues East and West and Second Ave. W. were reviewed. Additional clarification was needed on a couple of items and Pam C. was directed to request that the City of Kalispell remove and re -install of the benches to help defer some of the cost in a partnership. Continued discussion was held regarding the Downtown Kalispell Wayfinding signage designs locations. The board agreed to drive by south and north entrance suggested locations and offer their opinion. It is hoped that downtown gateways will be in the ground by August. Tim made a motion to approve up to $8000.00 to purchase 20 flower pot hangers for Main Street, purchase flower pots, buy necessary watering supplies and hire through LC Staffing a part time person to water the flowers. Jon seconded the motion and it passed unaminously. Janet motioned and Pam Mower seconded to authorize up to $1000.00 per year within our budget for gift certificates to downtown retail/restaurants to be utilized as door prizes, awards etc. Pam will keep an accounting of the certificates issued. The board is short one member after the resignation of Melanie Cross. A discussion was held regarding a possible replacement_ Janet and Margaret will talk to John Hinchey and determine if he is interested in an appointment. Other possible candidates were also discussed. ADJOURN Janet moved to adjourn the meeting at 9:50 AM, seconded by Pam M.- Approved unanimously NEXT MEETING Tuesday, July 6 at 7:30 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator June 4, 2012 Coordinators Report to the Board Downtown Development • The new owners of Montana Expressions West - Karen Cramer and Stephanie Hanson have renamed their business Beckman's Fine Furnishing. The Stone Chair has closed and a new business Big Bear Fire Power will open mid June. • Line-X and Advanced Powder Coating have offered bids to paint the bench leg/arms in the BID District. Line-X removed and replaced a bench so that they could offer a solid bid on the project. Advanced Powder Coating looked at the benches and then offered a bid. LineX has a two year limited warranty and Advanced Powder Coating has a 1 hear warranty on the finish. Prices will be discussed and presented at the meeting. • I reported at the last meeting that Main Street has 37 decorative light poles, First Ave. E., 48 decorative light poles, I" Ave. W. has 37 decorative light poles and 2nd Ave. W. has 20. The total number of decorative light poles is 142. I also reported that the price for a hanging pot would be $45.00 each, I have subsequently visited with 3 other nursery's and have found that Wild Geese Gardens would sell us the pots for $27.50 each. The problem remains with the watering of the flowers. I have been informed that the flowers need to be watered twice a day during the summer, including Saturday and Sunday. Our downtown advocate could water once per day Monday — Friday but we would need a volunteer or second employee to water the second time and also on weekends. Watering could happen with a water tank pulled behind the cart (cost approximately $300.00) or with a separate 4 wheel cart that holds extensive hose (cost approximately $100.00 plus hose of $120.00). I believe we could secure enough businesses that would be willing to allow us to use their faucet for watering the plants... A discussion regarding this item is in order. MEETINGS • Attended the Kalispell City Council meeting and represented the KDA regarding the Kalispell City Airport. COMMUNICATION/COORDINATION • Your final budget numbers for your review and adoption. • Wooden coin program is the "hot" item at the Chamber of Commerce. We are in the process of printing more maps and additional coins have been ordered. Vonnie Day from the KCVB believes this is a great advertising option for the downtown and strongly supports the continuation. • The CORE review committee continues to meet discussing the railroad corridor. This committee which I chair should complete their work by the end of July. • DNS Technologies — Dave Bailon is working with me on our computer/printing needs. Per your authorization at the last meeting, Dave will be purchasing the items and installing within the next two weeks. • Jim Comer has been our temporary downtown ambassador while Paul Faesel was out with knee surgery. Paul returned to work on Monday, June 4. EVENTS • We held our 2nd First Fridays in Downtown Kalispell this last Friday June 1. Downtown establishments remained open until 8:00 with special discounts, food and some drinks. May 1 was well attended and June 1 was slightly less probably due to the Graduation at Flathead High School. o Thursday?Fest begins June 28 — September 6. We have secured the bands for all of the events, new security and volunteers to assist with ticket sales and beer/wine purchase. I am in need of a volunteer to assist with check in and check out. Please contact me if you know of someone that would be a great volunteer assistant.