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04-03-12 DBID Minutes4 M ssall orr .. KALISPELL BUSINESS IMPROVEMENT DISTRICT Board Meeting Agenda Tuesday, April 3, 2012 8:00 AM - 9:30 AM Whipps Building Conference Room 14 3rd Street East, Second Floor Kalispell, Mt. 59901 Call Meeting to order Approval of the Agenda Acceptance March 6, 2012 minutes HEARING OF THE PUBLIC BUSINESS Election Chair and Vice Chair; May 1 - April 2013 Walking Tour Brochures - award printing bid Wayfinding Signage Concepts - Open House April 3 7:00 - 9:00 & April 4 11:00 AM - 2:00 PM Preliminary Budget Discussion Kole] 'NA �' :__'•: NEW BUSINESS Next meeting - Tuesday, May 1, 8:00 AM Future scheduled meetings: 6/4, 7/2, 8/7, 9/3, 10/2, 11/5, 12/3/12 P. O. Box 1997, Kalispell, Mt. 59903 * (406) 253-6923 * pam@downtownkalispell.com KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: April 3, 2012 Location: 14 3rd St. E., Kalispell, MT. PRESENT: Janet Clark (Chairperson), Tim Price, Melanie Cross, Marshall Noice, Jon Fetveit, Margaret Lekander, Pam Mower & Pam Carbonari (BID Coordinator) ABSENT: No one PUBLIC IN ATTENDANCE: Jim Ness, KDA President, Katharine Thompson, City of Kalispell MEETING CALLED TO ORDER AT 8:15 AM by Chair Clark MOTION: to approve the agenda dated 4/3/12 and minutes of 3/6/12 by Margaret, second by Melanie- - Approved unanimously HEARING OF THE PUBLIC: Jim Ness gave an update on the KDA events including information regarding a sponsor for the 5K Run and new membership levels for the KDA. Katharine Thompson reported and gave an update on the hiring of a new City Manager. BUSINESS: Discussion of two board appointments and the need to elect a Chair for 2012- 2013 was held. Tim Price and Jon Fetveit both remain interested to serve on the board and will submit letters of interest. The board will vote at the next meeting regarding appointments to the board and offer to Mayor Fisher and the City Council two names for confirmation at the Council meeting on May 7th. Marshall made a motion and Melanie seconded the nomination of Margaret Lekander to serve as chair for the next year. The motion passed unanimously. A vice -chair will be elected at the next meeting. We received 4 quotes for printing of the Walking Tour Brochure. The four submitting price quotes were from Thomas Printing, American Printing, Insty Prints and Trippetts Printing. A motion was made by Marshall and seconded by Margaret to award the printing of 10,000 books to Thomas Printing of Kalispell. There was discussion regarding the Downtown Kalispell Wayfinding signage designs and the open houses which will be held April 3rd from 7 — 9 and April 4 from 11 -2. The board members were encouraged to attend one of the open houses and submit their comments. At the last meeting there was concern regarding a billboard on the south end of town (south of Lower Valley Road) that some members of the community have found to be offensive/not friendly to tourists. The billboard has since been replaced with other material from the same organization so the need to communicate concern has been relieved. Board members would like to look at the possibility of utilizing a billboard about a mile before Whitefish on Hwy 93 to attract Canadian tourists to come downtown. Page one of two The board asked Pam to check with the television stations regarding unsold space and the potential of airing "Be the Bricks" year around in those spots. The board also requested a review of cable TVs advertising proposal at the next meeting. During budget preliminary discussion it was proposed to look at the possibility of a fagade improvement program. Pam will get a bid on a computer and printer for the office and also find out the price for hanging flower pots downtown. There was also a discussion about the historic plaques on downtown buildings and a request to leave the $9000 in the budget to continue working on the placement of a plaque on every historic building in the BID district. A motion was made by Margaret and a second by Marshall to increase the hourly wage to our contract downtown ambassador through LC Staffing to $11.00 per hour. Some changes have taken place on our web site including the addition of a tab for leased or for sale property. The access is made through LoopNet. ADJOURN Jon moved to adjourn the meeting at 9:45 AM, seconded by Marshall - Approved unanimously NEXT MEETING Tuesday, June 4 at 8:00 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator for Melanie Cross, Treasurer Page two of two April 3, 2012 Coordinators Report to the Board Downtown Development • The new owners of Montana Expressions West are Karen Cramer and Stephanie Hanson. Stop by and say hello ... they are open and ready for business. MEETINGS • I have spent a great deal of time in meetings with the newly formed committee's from the KDA. They are working to develop a new membership structure, marketing plan and are working on Thrusday!Fest preparations. • I participated in 2conference calls with Vicky Soderberg & Todd Mayfield of Cygnet strategies regarding Wayfinding signage. Public meetings are scheduled for April 3 from 7:00 — 9:00 and April 4 from 11:00 — 2:00 to preview and receive comments regarding the concepts developed. COMMUNICATION/COORDINATION • Wooden coin brochure will be ready this week. • Letter was prepared and sent to Matt Springer in support of a Tiger grant he is writing for FVCC regarding pedestrian trails. • Additionally a letter was sent to Katharine Thompson at the City of Kalispell in support of the Tiger grant she is submitting for a portion of the Alternate Truck route. • I received 4 bids for the printing of the walking tour brochure. They will be presented to the board at the April meeting and a motion to award the bid would be in order. • I am getting bids on our liability insurance as we have been notified that our insurance will go up 20% this year. • I have been appointed to the City of Kalispell — CORE review committee. The first meeting will take place April 10. • We have two board positions that expire April 30. Letters of interest should be sent to the City of Kalispell. The BID Board will review the letters and offer two names to the council at the May 7 council meeting for confirmation. The expiring positions are for the seats held by Jon Fetveit and Tim Price. EVENTS • We will begin First Fridays in Downtown Kalispell beginning with the first Friday in May. Downtown establishments will remain open until 8:00 with special discounts, food and some drinks. • A reminder Thursday!Fest begins June 28 — September 6. We have secured the bands for all of the events • We have been notified that National Flood will be our event sponsor for the 5K Run on October 6. • I am waiting to hear additional information from Shawn Altenburg regarding the IMBIBE event which is scheduled to take place at the Red Lion Hotel the weekend of Canadian Days in May.