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03-06-12 DBID MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT Board Meeting Agenda Tuesday, March 6, 2012 8:00 AM - 9:30 AM Whipps Building Conference Room 14 3rd Street East, Second Floor Kalispell, Mt. 59901 Call Meeting to order Approval of the Agenda Acceptance February 7, 2012 minutes HEARING OF THE PUBLIC BUSINESS Security cameras - Chief Roger Nasset Web page review & discussion - Pam & Joe Militello Letter of support - Tiger grant application City of Kai - Alternate Route - Pam Letter of support - Tiger grant application FVCC trail system - Marshall & Pam Wayfinding signage - Original concepts & timeline - Pam Welcome packet to new business - Pam COORDINATORS REPORT NEW BUSINESS Next meeting - Tuesday, April 3, 8:00 AM Future scheduled meetings: 5/7, 6/4, 7/2, 8/7, 9/3, 10/2, 11/5, 12/3/12 ADJOURNMENT of regular meeting Closed meeting - Regarding personnel matter Adjournment P. O. Box 1997, Kalispell, Mt. 59903 * (406) 253-6923 * pam@downtownkalispell.com KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: March 6, 2012 Location: 14 3rd St. E., Kalispell, MT. PRESENT: Janet Clark (Chairperson), Tim Price, Melanie Cross, Marshall Noice, Jon Fetveit, Margaret Lekander & Pam Carbonari (BID Coordinator) ABSENT: Pam Mower PUBLIC IN ATTENDANCE: Jim Ness, KDA President, Chief Roger Nasset & Perry from Alert Securities; Joe Militello MEETING CALLED TO ORDER AT 8:05 AM by Chair Clark MOTION: to approve the agenda dated 3/6/12 and minutes of 2/7/12 by Margaret, second by Melanie - Approved unanimously HEARING OF THE PUBLIC: Jim Ness gave an update on the KDA events BUSINESS: Chief Nasset explained to the Board the advantage of video cameras in the downtown area. He indicated that video really works with helping to identify criminals. Perry from Alert Securities talked about the equipment, where it could potentially be placed and the opportunity to also put in a WiFi network throughout the downtown. Post Falls, Idaho has a system in place and Alert is looking at the possibility of coordinating a system in Deer Lodge and Hayden Lake. Marshall indicated that he felt a video security system for the BID would be well received/supported. Tim asked for consideration regarding the placement of cameras to include possibly every other block on Main Street so that we could afford to also include 1st Avenues East and West. Alert Security will continue to work on a plan which could include the writing of a grant to help fund some of the cost. The plan will incorporate location and pricing. Joe Militello was in attendance to discuss the web site. Joe and Jon discussed the new page offered on our site which pulls downtown property entered on Loop Net to be displayed on our web page. Notification to real estate agents and property managers regarding Loop Net and our link was discussed and generally supported. A discussion regarding on line marketing was held. Everyone understands the importance of on line marketing and approved unanimously up to $1200 per year budget by motion from Marshall and second by Jon. Jon will work with Pam on a marketing plan and would like us to discuss spending up to $2000 next year. We will also look at opportunities for Downtown Businesses to link to us. Preliminary wayfinding signage concepts were discussed. Generally, the board did not like the black signs, liked the single post for the sign and thought that the rust color was historic. These items will be discussed with the contractor who is preparing limited concepts for presentation in April to the board and the public. Spring advertising in Canada was supported with a motion by Marshall and second by Jon to budget up to $1200.00 for print advertising in Canada. Page 1 Margaret made a motion to authorize the printing of brochures with a map for the wooden coin program. Melanie seconded the motion and it was passed unanimously. Our liability insurance will be going up 20% this year. The board requested that Pam get 3 bids to compare the cost. Margaret moved and Marshall seconded a motion to approve support letters from the BID for the City of Kalispell Tiger Grant request for additional funding of the Alternate Route and for the FVCC Tiger Grant request for the FVCC trail system. This motion was approved by all. Pam showed the board a proposed welcome packet that would be given to new businesses in the downtown. The board supported the welcome packet and authorized by motion from Margaret and a second by Jon to create 25 packets to have on hand for distribution. Approved unanimously. Under new business there was a discussion regarding billboards that are strategically placed to draw tourists downtown. One of the billboards on the south end of Kalispell was discussed and requested to be placed on the next agenda. Since the day of the meeting the billboard that was of concern has now been replaced with new material. Also under new business Marshall requested that the board consider budgeting up to $200.00 per show for sound to continue the Winter Concert Series. A motion to approve up to $200.00 per show was made by Margaret and seconded by Jon. The motion passed unanimously. ADJOURN Marshall moved to adjourn the meeting at 10:10 AM, seconded by Margaret - Approved unanimously NEXT MEETING Tuesday, April 3 at 8:00 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator for Melanie Cross, Treasurer Page two March 6, 2012 Coordinators Report to the Board Downtown Development • As per your request I have a welcome packet for new or potential businesses in the downtown available for your review. • A discussion regarding spring advertising is needed. Canadian Days is May 18 — 2Is'. MEETINGS • The Kalispell Downtown Association Board of Directors has developed new committees to look at Marketing, Membership and Events. The committees are meeting regularly and are restructuring the membership benefits and cost structure, looking at the events we currently hold and possible new events and addressing ways in which we can market the downtown to locals, tourists and in particular our Canadian neighbors. • I participated in a conference call with Vicky Soderberg & Todd Mayfield of Cygnet strategies to begin the discussion regarding Wayfinding signage. We should have design concepts to present with a week and public meetings will be held the end of the March. COMMUNICATION/COORDINATION • Wednesday, February 8, I was a guest on KOH to talk about The Chocolat Affaire. • A motion is needed to approve the printing of a wooden coin brochure which will be handed out to visitors and in conference bags. • At the request of Marshall Noice I contacted Matt Springer regarding a Tiger grant he is writing for FVCC regarding pedestrian trails. He has requested a letter of support from the BID. A motion to approve or deny sending a letter of support is needed. • Katharine Thompson from the City of Kalispell is also writing a Tiger grant for a portion of the Alternate Truck route. A motion to write a support letter is needed. • We have been notified that our liability insurance will go up 20% this year. • Tom Lotshaw from the Daily Interlake requested an interview to discuss our meeting with the City of Kalispell representatives regarding the growth policy. I met with him on February 28"'. EVENTS • The Chocolat Affaire was held Friday, February 10 from 5 — 10:00 PM. The music was sponsored by John Simpson. The music event was held at the Split Rock Cafe. The event was very well attended and will need some adjustments for next year to accommodate the crowds. • A reminder Thursday!Fest begins June 28 — September 6. We have secured the bands for 10 of the 11 events. • I participated in a conference call with Jim Ness and a potential event sponsor for the 5K run. It was an excellent meeting and feel confident that they will sponsor our run. • The Craft Brewers Showdown can not happen the weekend of the Dragon Boat Festival due to an event in Missoula. Shawn Altenburg is looking at the first part of October and will get back to us.