3. Computer and Telephone SystemsDate: November 9, 1998
TO: Mayor Boharski & Council Members
FROM: Amy Robertson
RE: Computer update
We have contracted with American Data Group to provide us with Utility Billing software. We
will be pulling information off of our system to send to them for data conversion which takes
about 45 days. They will then come on site to install the software and train us to use it. We will
have to get new bills printed. I have a sample that you can see. We may want to have some
information preprinted on the forms. We will also be looking for a new vendor for forms. The
last batch we got has caused us a lot of headaches. The glue which holds them together comes
out the sides and gets all over the printer and the burster. We had to have the burster serviceman
come from Spokane.
The reason for this memo is to request moving up the date for updating the RS6000 file server.
It was my intention to replace it next budget year. However, it doesn't make a lot of sense to
have the folks come from ADG in Colorado to install this program on the old server. We are not
really sure it can even accommodate it. The system is slow and somewhat taxed since we've
added to the system over the years. We have 20 work stations using the file server. The RS was
purchased in 1991 at a cost of $32,000 plus installation. It has 33 Mz and only 2 GB of memory.
It has been a real workhorse. The only problems we've had have all been related to the power
fluctuations at City hall. The good new is that I can upgrade to a machine with 10 times the
capacity for about 1/2 the cost. And the best news is that I've been setting aside funds to replace
it since 1991 based on the old costs. I would propose replacing it with another RS6000 from
IBM. They will take the old machine in trade. The new machine will come with the AIX
version 4.3 operating system. We currently use version 4.0 which would need some fixes for
year 2000.
Once this is done and the utility system is up and running the only other COBOL program left to
update is the fixed asset program. Of course, United Software Technology is still writing that
program. ADG has a program in `Progress' which I might be able to buy a PC version for one
user (since I am the only one who uses the program anyway). I `d prefer not to install the old
alpha bars fixed asset program on the new server when we are replacing all of the alpha
bars(COBOL) programs with programs written in Progress. Additionally I want Council to
update our fixed asset policy. I will bring that to you at another time.
Basically I need council approval to go ahead and get the fixes needed to finish our year 2000
upgrade. We could do a budget hearing and resolution now, however, I would suggest waiting
and doing a mid year budget amendment. We need to amend the budget for the ADG software
purchase also and there are some other things like the public works Noffinger Springs Study
which will need a budget amendment. By then we could also make the budget transfer for the
City Manager budget and hopefully the union contracts as well.
DIGITREX COMPARISION SHEET
Cur-tomer. Kalispell City of
Previous Tariff New Tariff
Cost Factors _ Quantity Rates Total Rates
Switch Charges, Basic_
Switch Charges, Enhanced___ _
Enhanced Msg Waiting_ _
Set Display Features
Trunks
1
$20.00
$20.00_
1
$1.20
$1.20_
1
$10.50
$10.50
13
$0.75
$9.75
11
$31.80
$349.80
Discounted
Total Totals
$0.00
$50.00 $50.00
Music -on -Hold Trunks
$0.00
$0.00
Radio/Paging Trunks*
1
$31.80 $31.80
$40.00
$40.00
Remote CFW / VM Menus*
2
$8.35 $16.70
$18.25
$36.50
First Line per Location*
20
$33.50
$670.00
Additional Lines*
108
$15.50
$1,674.00
Total Lines
128
$8.35 $1,068.80
TOTALS
$1,508.55
$2,470.50
Per Line Discounts:
80 -100% First Line
$33.50
$670.00
$2,470.60
Addt'I Lines
$15.50
$1,674.00
60 - 79% First Line
$32.50
$650.00
$2,342.50
Addt'I Lines
$14.50
$1,566.00
40 - 59% First Line
$31.50
$630.00
$2,214.50
Addt'I Lines
$13.50
$1,458.00
20 - 39% First Line
$30.50
$610.00
$2,086.50
Addt'I Lines
$12.50
$1,350.00
Less than 20% First Line
$29.50
$590.00
$1,958.50
Addt'I Lines
$11.50
$1,242.00
Notes: *
Paging trunk rate would change to two wire circuit fees whenever contract changes.
Billing remote CFW charges to voicemail menus will be correcting numbers mistakenly billed as digitrex.
Line costs are figured at 48 month rate.
t
Melanie Moore
Sales Associate
Telephone Group -Montana Division CENTTUR TEL
CenturyTel Service Group, Inc.
290 North Main
Kalispell, MT 59901
Tel 406 758 1560
Fax 406 758 1558
Cen
j:\mrktg\clerkger\forother\formelan\dgtxform.wk4
1 1 —09-1 998 4 231 FROM PT I CL'STOMERSERV I CE 4067S8141 4 P. 1
Kalispell City Rental Buyout Worksheet
Bill lame
dumber
Rental Total
City Manager
758-7700
$14.75
City Attomey
758-7708
$8.50
$3.52
$9.65
Building Dept
758-7730
$8.50
$8.50
$17_60
$8.02
City Court
758-7705
$14.75
$8.50
$8.02
Fire Dept
758-7760
$118.00
$8.50
$8.50
Lilt Stations
758-7820
$0.00
Parks
758-7715
$25.50
$8.02
Planning Dept
758-7740
$14.75
$10.56
$16.04
Police Dept
758-7780
$58.80
$25.50
$17.00
$48.12
Public Works
758-7720
$8.50
$17.00
$17.60
$16-04
Treatment
758-7817
$8.02
Water Dept
758-7745
$42.50
--
. $579-26 per month k
1998 Rental Buy Out $3,888.53
Description
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5312 telephone
3
5209 telephone
12
5009 telephone
15
&009 telephone
14
9417 telephone
1
9316 telephone
8
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