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1. North Fire Station UpdateKALSPELL FIRE DEPARTMENT Randy Brodebl - Fire Chief Jinn Stewart - Assistant Chief/Prevention Dee McCluskey — Assistant Chief/Operations Date 8/18/2004 REPORT Honorable Mayor and City Council FROM Randy Brodehl, Fire Chief PO Box 1997 312 First Avenue East Kalispell, Montana 59903-1997 (406) 758-7760 FAX: (406) 758-7952 SUBJECT North Fire Station update and project design planning MEETING DATE 8/23/2004 Workshop BACKGROUND: Part I Update The general obligation bond levy ballot has been submitted to the Elections Office. Actual rate projections are attached showing the corrected $3,000,000 amount. Dote in the attached document that the percentage of 2.25% is for 6 months, meaning that the annual rate is 4.5%. This figure is conservative and we hope to sell the bonds for a lesser amount, but the rate is market dependent at the time of sale. We intend to sell the bonds after all costs have been established, allowing us to lessen the bond amount if the actual costs for the land and construction are less. Meetings have begun with Goldberg and Associates regarding a land parcel by the Costco site. They are providing negotiation assistance with DNRC, and intend to provide utilities to the property. Further discussions with FVCC have not been re-entered because they are not available until August 23`d. Public education regarding the fire station has begun. o City employee information sheets are completed and being distributed to each department. o Appointments to present information to service organizations are being scheduled for August, September, and October. "Assisting our community in reducing, preventing, and mitigating emergencies. - o Educational display boards with renderings and bullet facts are being developed for presentations and public area locations such as banks, grocery stores, etc. • Flyers are completed and being distributed. o Utility bills in September and October will contain education flyers (Only half of the city is invoiced each month). o Public television station will provide daily educational information. o Daily Interlake Newspaper has-been presented with information sheet, o A link to information is being placed on the city web site. RECOMMENDATIONS: None Part 11 Continuation of facility design funding January is the slowest time for most contractors and is usually the best time to see the most competitive bids. If the fire station is put out to bid in January, it is anticipated that bids will be the most competitive_ Our architects, CR+A and Grover and Co., estimate the remaining planning time for putting this out to bid is 152 days. Initially, Council gave direction to budget up to $31,000, plus reimbursables, to develop the information for a November ballot decision. The levy was approved by the Council on August 16'', 2004. We are under budget: Design costs $23,545 (Budget $31,000) Reimbursables $5 665 (At cost) Total to date $29,210. The next phase in this project design will include completion of the Schematic Design and Design Development. (See attached project chart) The architect projects that completion of these two projects will total $64,356 plus reimbursables of$4500. Less the $29,21.0 spent to date, the remaining cost for this part of the project is estimated to be $35,146 plus reimbursables of $4500, or $39,646. There is budget authority of $250,000. If the City moves ahead with completing the Schematic Design, and the Design Development of the project design immediately, the City will be able to go to bid in January 2005. If the City waits until after the November election, it would go to bid in March 2005. RECOMMENDATIONS: Council gives direction to continue the architectural process as follows: Architects CR+A and Grover and Co. complete the Schematic Design and the Design Development, with the agreement that they will work hourly, not to exceed $39,646 ' total new costs. (Total at the completion of these parts of the project would not exceed $68,856 . 1 4anV��yBroae , Fire Chief Fr Garner, Interim City Manager Assisting our community in reducing, preventing; and mitigating emergencies. " Loan Amortization Fire Station with land but without additions Principal Balance $3,000,000.00 Interest Rate (semi-annual) 2.25% Repayment. Term _15 yrs .... _ 30 ........ _...... _... _.......... Semi - Annual Payment a.0;i Balance Year Interest Principal $3,000,000.00 July 1, 2005 $67,500.00 -$71,098.03 $2,928,901.97 January 1, 2006 $65,900.29 -$72,697.73 $2,856,204.24 July 1, 2006 $64,264.60 -$74,333.43 $2,781,870.81 January 1, 2007 $62,592.09 -$76,005.93 $2,705,864.88 July 1, 2007 $60,881.96 -$77,716.07 $2,628,148.81 January 1, 2008 $59,133.35 -$79,464.68 $2,548,684.13 July 1, 2008 $57,345.39 -$81,252.63 $2,467,431.50 January 1, 2009 $55,517.21 -$83,080.82 $2,384,350.68 July 1, 2009 $53,647.89 -$84,950.14 $2,299,400.54 January 1, 2010 $51,736.51 -$86,861.51 $2,212,539.03 July 1, 2010 $49,782.13 -$88,815.90 $2,123,723.13 January 1, 2011 $47,783.77 490,814.26 $2,032,908.88 July 1, 2011 $45,740.45 -$92,857.58 $1,94051.30 January 1, 2012 $43,651.15 -$94,946.87 $1,845,104.43 July 1, 2012 $41,514.85 -$97,083.18 $1,748,021.25 January 1, 2013 $39,330.48 -$99,267.55 $1,648,753.70 July 1, 2013 $37,096.96 -$101,501.07 $1,547,252.63 January 1, 2014 $34,813.18 -$103,784.84 $1,443,467.79 July 1, 2014 $32,478.03 -$106,120.00 $1,337,347.79 January 1, 2015 $30,090.33 -$108,507.70 $1,228,840.09 July 1, 2015 $27,648.90 -$110,949.12 $1,117,8W% January 1, 2016 $25,152.55 -$113,445.48 $1,004,445.48 July 1, 2016 $22,600.02 -$115,998.00 $888,447.48 January 1, 2017 $19,990.07 -$118,607.96 $769,839.52 July 1, 2017 $17,321.39 -$121,276.64 $648,562.89 January 1, 2018 $14,592.66 -$124,005.36 $524,557.52 July 1, 2018 $11,802,54 -$126,795.48 $397,762.04 January 1, 2019 $8,949.65 -$129,648.3 8 $268,113.66 July 1, 2019 $6,032.56 -$132,565.47 $1.35,548.19 January 1, 2020 $3,049.83 -$135,548.19 $0.00 $1,157,940.80-$3,000.000.00 $138,598.03 $13 8,598.03 $277,196.05 mill value $26,914 10.2993 e .. a - IN�� GROVER + COMPANY KALISPELL FIRE DEPARTMENT STATION 62 INFORMATION SHEET Kalispell Fire Department (406) 758-7760 8/13/2004 "Assisting our community in reducing, preventing, and mitigating emergencies. " KALISPELL FIRE NORTH SUB -STATION INFORMATION SHEET Why do we need a second fire station? -Emergency response times to the northern portion of Kalispell are currently 8-13 minutes. For us to be effective, we need to arrive in less than 4 minutes for cardiac patient, and within the first 8 minutes of a fire. We also need to arrive with adequate staffing to provide effective service. This location is designed to meet these criteria, 90 percent of the time, for the northern portion of the city. Our call volume is increasing 18% annually. What emergency services does the Kalispell Fire Department provide? - Not only does the Kalispell Fire Department provide highly skilled firefighters, but all of our operations personnel are also Nationally Registered Paramedics, having the highest emergency medical training available. Whether we are operating on a fire engine or an ambulance, our personnel are trained to meet your emergency needs, every time. What non -emergency services does the Kalispell Fire Department provide? - Our vision statement, "Assisting our community in reducing, preventing, and mitigating emergencies", best says the primary focus of our fire department. We begin this process in our Prevention Division, with personnel working constantly to reduce the opportunity for emergencies to occur by wise planning and education. How busy will this fire station be? - This station will respond to over 2000 responses each year. Of these, 1500 will be requests for medical assistance, and 500 will be fire, rescue, and hazardous materials responses. This station will also be a Kalispell Police Department satellite station, providing a working area and response base for police officers covering the northern area of the city. How many firefighters will work out of this station? - There will be four firefighters, twenty-four hours a day, seven days a week. The building is designed for up to four more firefighters to meet the demand of future city growth. Why does a fire engine respond on medical emergencies? — Our fire engines carry the same advanced life support equipment as an ambulance. This allows us to get more paramedics and their tools on scene to assist in saving lives, lifting patients, and providing scene safety. As soon as the patient is stabilized, the fire engine is ready to respond to additional fire and emergency medical needs in our community. This may mean that you will see a fire engine arrive before an ambulance, and begin providing care as soon as the engine arrives, increasing a patient's chances of survival. How will this fire station benefit the rest of the city? - This station will cover half of the fire department's responses, allowing the main station to respond more effectively to calls in the rest of the city. Both of these stations will respond on structure fires, giving us the resources needed to stop the fire as soon as possible. Why is this fire station so expensive? - We anticipate the cost of this commercial property to be over $300,000, site preparation will be $450,000, and the 13,000 square foot building and training tower will cost about $2,250,000. The building has a useful life of 100 years or more, and is required by the state building code to be built with special protection against earthquake. It will have living quarters for the on -duty firefighters, training simulation areas, and a 16 person training room. A general obligation bond levy for $3,000,000 will be on the November 2, 2004 ballot, for City of Kalispell voters. If the bond passes, a residence that is on the tax roles for $100,000, would see an impact of approximately $34 each year, over a 15-year period. Why does the building have to be so stylish? - The building is designed to meet the same standards as other commercial buildings in the area, and will need to look like a part of the neighborhood. Timber -framing and artificial stone help the front of the building to blend, while the rest of the structure has a more residential effect. While this look fits well in the neighborhood, limiting where we use the decorative look minimizes the cost. Why are there three apparatus bays? - North Kalispell continues to grow residentially and commercially. We will add a ladder truck in four years, to provide response to the commercial needs in North Kalispell. For now, this bay will be used for training personnel in fire and rescue operations. The other apparatus in that station will be two ambulances, a structural fire engine, and a wildland fire engine. Why is there a tower in the middle of the building? - What appears to be a decorative tower is really a very functional training component that extends through to the rear of the station that we will use for fire and rescue operations training. Kalispell Fire Department does not have a training facility. Therefore, the addition of this tower is a very cost effective way to meet part of that need, without requesting additional funds for a complete training facility.