1. 2007-2008 Fiscal BudgetJune 26, 2007
City of Kalispell
Mr. Jim Patrick, City Manager
P.G. Box 1997
Kalispell, MT 59903
RE: City Lease Payment
Dear Mr. Patrick,
On behalf of the Kalispell Golf Association, we would like to thank the City of Kalispell for
allowing the Kalispell Golf Association the opportunity to manage and operate Buffalo Hill Golf
Course. Enclosed is a check for $22,291.38, which represents the 2006 lease payment from
the Kalispell Golf Association.
The 2006 golf season was very successful for Buffalo Hill. The weather was outstanding and
the course was in excellent condition for most of the season. Although overall revenue was up
6% over 2005, higher operating costs and growing deferred maintenance continues as one of
Buffalo Hill's major challenges for survival in this competitive gaff market.
Please note as you read the audited financial statement, KGA changed its fiscal year to
December 31 stin 2006. The result of this is a short year, which eliminates three months of
minimal revenue, and three months of normal, recurring expenses. If we restated the bottom
line to reflect the same twelve month period, (ending March 31) our net income after
depreciation would be approximately $75,000, which is significantly less than the $333,000
reported for the nine month short year.
As lessee of Buffalo Hill, the Kalispell Golf Association believes it is imperative that the City of
Kalispell, landlord and owner of Buffalo Hill, understands the seriously aging and declining
infrastructure of the overall facilities. The KGA is able to manage the daily operations, pay for
normal repairs and maintenance, and invest in equipment, furniture and fixtures necessary to
operate and maintain Buffalo Hill Golf Course. However, as lessee of Buffalo Hill, the
association does not have the financial resources to replace aging facility infrastructure.
We are hopeful that the City of Kalispell will begin to look seriously at investing financial
resources into Kalispell's only municipal golf course. I have visited with Mike Baker on a couple
of different occasions about the possibility of including Buffalo Hill in on the Parks & Recreation
Master Plan. As Buffalo Hill Golf Course is owner by the City of Kalispell, and is part of the
inventory of parks and recreation acreage, it seems appropriate to include the golf course in the
master plan for capital budget investment.
The following is a short list that requires immediate attention.
1. Clubhouse exterior log structure is over 70 years old. Logs are rotting and chinking is
loose throughout the exterior of the building. other structures around the main
clubhouse (including cart sheds) are also in disrepair and require extensive refurbishing
or replacement.
1176 N. MAIN ST. ► P.O. Box 1116 • KALISPELL, MT 59903-1116 ' (406) 756-4545 ' FAx (406) 756-4550
2. The clubhouse is much too small and inferior for the volume of traffic that visits Buffalo
Hill each year. The pro shop runs nearly 50,000 rounds through its 750 square foot "add
on" space, carries inventory of $125,000, and sells over $200,000 in retail annually. The
kitchen and clubhouse seating area is also too small for the banquets, groups, and full
service food and beverage business developed over the past 15 years.
3. Halfway house building (snack shack at the 10th tee) is aging and in serious need of a face
lift (inside and out).
4. Cement patio areas around the clubhouse area are old, cracked, uneven, and need
replacement. These areas present an opportunity for trip and fall accidents, which could
result in liable suits.
5. Golf course main paved parking lot is cracking and is in need of major R&M. Other
paved areas around the maintenance shops also require replacement.
6. Golf course cart paths are heaving from tree roots and breaking apart from age, use,
and heavy equipment traffic over the years.
7. The driving range is in major decline in all aspects; turf, netting, posts, fencing, etc. All
require significant investment and changes to accommodate present and future needs.
8. The aging "push-up" greens, which are prevalent at Buffalo Hill, are over 60 years old
and are on "borrowed time". These greens are not dependable and may not survive a
harsh winter.
9. Many teeing areas need leveling and expansion in order to accommodate the nearly
50,000 rounds played annually. Many of the tees are un-level, compacted, and worn out
from years of extensive use.
10. The irrigation system on all 27 holes is old and out of date, and will require an estimated
$1 ,000,000 to upgrade the system. Each year we experience a higher rate of breaks,
leaks, and failures.
11. A comprehensive tree plan is in place at Buffalo Hill, however, financial and human
resources allows for only a fraction of this plan to be completed each year.
Attached is an audited financial statement, asset addition report, and historical data for your
review. As always, we appreciate your efforts to inform the city Council regarding the enclosed
information. For your convenience, 1 have included a copy of this letter and enclosures for
Mayor Kennedy, city council, and parks and recreation director Mike Baker.
We would be happy to provide additional information or meet with you and the council at any
time upon your request.
Sincerely,
Stephen C. Dunfe
General Manager
CC: City of Kalispell Council & Mayor
Kalispell Golf Association Board of Directors
Parks & Recreation Director Mike Baker
Buffalo Hill Goff course Superintendent Jon Heselwood
PGA Golf Professionals Dave Broeder & Marlin Hanson
Food & Beverage Manager Bob Newgard
k UN fIKA.L.) MAN MUN 1VJ U t)h U M
May 23, 2007
Honorable Mayor Kennedy and Members of the City Council
City of Kalispell
P.C. Box 1997
Kalispell, MT 59903-1997
Dear Mayor Kennedy and Members of the City Council:
The Conrad Mansion Directors have developed a carefully considered plan to repair and
maintain the exterior of the Conrad Mansion Museum and we need your help. This
letter is a request for funding of the Conrad Mansion Museum Siding Project.
The Mansion's exterior siding has weathered 112 years and is in desperate need of repair.
Enclosed are photographs showing the condition of the siding that will be replaced.
Insects are mainly responsible for damaging the siding that is in the worst condition, but
rain, wind, and snow are also threatening the building in these areas.
The Mansion served over 10,000 visitors last year, many of whom commented about the
poor condition of the Mansion's exterior. Put simply, maintaining our City's cultural
resources demonstrates the pride we take in our community and heritage. Carefully
preserving this historical cultural asset is important to the vitality of the Mansion and to
the local businesses, families, and visitors to our area.
Last fall planning for the siding project began with obtaining preliminary bids. The
estimated cost of repairing the building's siding ranged from $50,000 to $70,000. These
estimates included the removal and disposal of old shingles, applying house wrap,
installing new matching cedar shakes, and painting the entire building to match the
original color, and clean up. All. labor and materials are included in these estimates.
The Directors are working to ensure that any siding work will not change the aesthetics
of this historic home. The siding replacement must be done with similar materials, color,
and architectural style to the original construction. We plan to complete this project
during February and May, 2008, which should not interfere with the summer tour season
or the holiday season.
The Conrad Mansion Museum has obtained part of the funding needed for the siding
project. These funds include some remaining monies from the Tourism Infrastructure
Improvement Program (TIIP) the Mansion received in 2006 for an electrical upgrade
project, which may be spent on other infrastructure improvements. The electrical.
RO. Sax 1041, KALISPELL, MT 59903 ■ PHONE: 406-755-2166
The Conrad Mansion was built in 1895 as the home of C.E. Conrad, Montana pioneer, Missouri River trader, freighter, and founder of the city of Kalispell.
Restored to its originai elegance, it is placed on the National Historic Register and open to visitors from May to October.
upgrade was completed in the fall of 2006 and came in under budget. However, these
funds are time -sensitive and need to be committed to project materials before July of
2007. Sherwin. Williams has created paint tests to match the existing color and is
willing to donate half of the paint needed for the exterior of the building. To obtain
additional funding, all proceeds from the Conrad Mansion Death by Chocolate Murder
Mystery Fundraiser on May 5, 2007 will go toward the siding project. Area businesses
and Leadership Flathead have rallied behind this fundraiser to support its success.
Despite the extra grant monies, donations, and fundraisers, the project still requires the
City of KalispelPs financial assistance. I am asking for the Council's support by matching
our existing funding for this project.
Funds Generated by Conrad Mansion:
$28,500.
TIIP Funds
$127000.
Conrad Mansion Matching Funds for TIIP Grant
$5,000.
Death by Chocolate
$11.,000.
Donation of Paint from Sherwin Williams
$500.
Requested Funds from the City of Kalispell:
$28,500.
Total Funding for Siding Project $57,000-
It is rare for the Conrad Mansion, a city -owned structure, to need or request funding
from the City, but for this project, we do. Without petitioning the City for any funding
for most of its 30+ years of existence, the Board of Directors of the Conrad Mansion and
its staff have maintained, repaired, and restored the infrastructure of the Mansion
through private fund-raising, tour admissions, grants and donations, including most
recently:
2002
Providing funds for all plant/flower
(endowment funds;
materials for the garden now and in the future
approx $3,000 annually)
2003
Mansion Roof Replacement:
$651,500-00
2005
Garden Rejuvenation Master Plan
$ 500.00
2005
Complete repair of entire exterior rock wall fence
$ 6,000.00
2006
Painting and repair of window trim and benches
$14,000.00
2006
repair back steps:
$ 500.00
2006
Repair to water pipes in back yard:
$ 1,000.00
2006
Electrical Upgrade:
$43,750.39
2006
Re -surfacing interior drive wl gravel crush
$ 400.00
Should additional funding be needed to complete the siding project (more than the
anticipated cost of $57,000), the Conrad Mansion Directors will tape responsibility for
raising the remaining amount.
Please consider budgeting for this important preservation project at the Conrad Mansion
Museum. The funds available through the TIIP grant must be used for infrastructure
improvements on the Museum before July 2007, or they must be returned, We are using
those funds to secure the materials for this project now and plan to have the work
completed in the winter of 2008. The TIIP grant funds cannot be used for operational
expenses, equipment, or program support and cannot be carried over into the next fiscal
year.
Thank you for considering this request to help preserve Kalispell's most "priceless"
home. If you have any questions or would like to see the project plans, please call at 755-
2166 or email me at conradmansion@centurytel.net.
S inc ely,
Kate Damiels
xecutive Director
Enclosures: Photographs
City of Kalispell
Post Office Box 1997 Kalispell, :Montana 59903-1997 - Telephone (406)758W7700 Fax (406)755--7758
REPORT TO. Honorable Mayor and City Council
FROM; Mike Baker, Director, Parks and Recreation
James H. Patrick, City Manager
SUBJECT: Laker's FY 07/08 Budget Request
MEETING DATE: July 30, 2007
BACKGROUND: In June of 2007, Kalispell Parks and Recreation approached council with a
budget request from Lakers Baseball for improvements to the Griffin Field. The requested
amount is $30,000, with $20,000 to be used for safety improvements to the dugouts and $10,000
for new backstop netting. We have enclosed the request letter and photos for your review.
The Kalispell Lakers would be contributing to these improvements by providing the manpower
and tools to install netting and make improvements to the dugouts.
RECOMMENDATION: Continue to support the efforts of volunteer organizations in
assisting with grants for improvements to city facilities.
FISCAL EFFECTS: The Laker Complex is located in the Airport Tax Increment District, thus
eligible from that funding source.
ALTERATIVES: None at this time.
Respectively submitted,
'AA
Mike Baker
Director, Parks and Recreation
Jali*s H. Patrick
City Manager
Report compiled July 13, 2007
Mike Baker
From: Alan K Fitzsimmons ( el. net]
Seat: Monday, June 25, 2007 1227 Phi
To: mbaker@kalispell-com
Subject: Money for Griffon Field
Mike.
Kalispell Lakers baseball program will gladly work with yoij and the city as tD any
upgrades or improvements to Begg Park & Gri.f few.. field. Also the Laker program Would be
interested in sharing with the city part of the cost to purchase the netting. We Would
provide the manpower and tools to install the ni2-ktti.ng or any improvements to the dugouts
that would help in the installation of the backstop & dugout netting.
As you are aware when we hold tournaments or games the Park is used by clot of t het out '_ems f
town families in between games for picnics or just a place to hang out until their team
plays again. Installing picnic tables and a Gazebo would be perfect for the families t.'D
use.
I will also send a few pictures sometime this week of the holes in the netting and a view
of the dugouts. Let me know if you need anything else from me.
Thanks,
Alan Fitzsimmons
President -Kalispell Legion Baseball.
I
n:
Ni
BA:"
too
LAK
Kalispell Legion Baseball Association
P 0 Box 8444
Kalispell, Montana 59904-1444
Tax ID #S 1-0403037
May 31, 2007
Michael Baker - Director
xaiispeli Parks & Recreation
3 5 1st Ave East
Kalispell, Montana 59901
Dear Mike,
The purpose of this letter is to ask you to include the following improvements to Griffin field in
next years Parks and Recreation budget (2007-2008) in the amount of $30,000.00. The Lakers
baseball program would use $20.000.00 of this money to make safety improvements to the
dugouts and $10,000.00 for new backstop netting. The backstop netting is becoming unsafe due
to sun rot and old age with more holes appearing yearly. The dugouts should be repaired to
allow for netting in front and on top of the block wall. This is to keep kids in the dugout from
getting hit by line drive foul balls that come in and ricochet around inside the dugout.
We appreciate the effort you and the City of Kalispell have done to support our organization.
Let me know if I can be of further assistance.
Sol rely,
r.
�Allan K. Fitzsimmons — resident
Kalispell Legion Baseball
Work: 752-2107 Ext. 7229
Home: 257-6436
121? 714
� luaeD Tv �Ma�� �C�-lEr�( �aJT TEkO
t A
ve.S
la' Yoea,��rc-t��tG
ccc.�; 24�i �4s747
77z`�
I
Condition of back stop netting along top of boards.
Extra large hole that has been repaired in netting.
r m m A 17 • • • llt .15 A or". ,.
v 1C1P'1' 1S t [fuse u ugo BIZ ZV J Dace augoux
View showing unsafe condition at front of dugouts. Foul balls bounce around
inside dugout due to lack of netting on front polls that is high to miss players
or coaches sitting on benches.
View from home plate to I't base dugout
City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax (406)758-7758
Date: July 23, 2007
To: Mayor Kennedy and City Council members
From: Amy Robertson A) �:
Re: Ambulance Fund -- Fire budgets
The fiscal year end situation in the Ambulance Fund requires making changes to the
proposed budget. In the 2005 budget it was anticipated that the Ambulance fund could
pay for 25% of the salaries and benefits of the fire department — this is no longer the case.
It is necessary to go back to the 20% allocation that was funded in the past. Despite the
fact that the department was busier than ever the year ended with write offs of 47%. The
write offs are amounts that are in excess of the allowable charge by Medicare and other
uncollectibles.
Beginning this year the Ambulance Fund will no longer be classified as an Enterprise
Fund. It does not meet the accounting requirements nor is it a financially separate entity
like the water operation. It is better classified as a Special Revenue Fund. There are some
accounting changes with a special revenue fund — revenue is recognized when collected,
not billed. You will notice on the face page of the new budget that the write offs are
reflected on the revenue page and will not be an appropriated expense item. As a result
the budgeted expenses will drop significantly. It gives us a better picture of the resources
to show the write-offs with the revenue; a truer picture of what is available.
The General Fund will be impacted by the shift in salaries back to the Fire budget.
Additionally we under budgeted the number of hours worked by the firefighters. The
union contract listed an annual number of hours of 2690 but also included 212 hours a
pay period which equates to 2756 hours. The finance office used the annual number
which resulted in a $40,000 shortfall. This has been corrected. Attached are the revised
budgets for the Fire Department and the Ambulance Fund.
June bills are still being paid; other budget adjustments for carryovers and corrections
will be provided before adoption of the final budget.
AMBULANCE FUND
FUND: 2230440-420730
FUND 2230 NEW FUND##
PROJECTED REVENUE AND FUND SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY05/06
FY06/07
FY06/07 I
FY07/08
BEGINNING CASH
10100 CASH: operating
$120,000
$421.518
$42,518
($6,047)
10120 *R & D Account
$0
$419250
$41,250
$63,750
$120,000
$83,768
$83,768
$57,703
REVENUES
342050 Fees for Services
$1,302,216
$1,440,000
$173841)957
$1,540,000
Write - offs, uncollectible medicare, etc.
($600,000)
342060 Special Event Charges(Robert fire)
$185
$401000
$0
$0
342070 County EMS Levy
$629712
$751ffl0
$78,555
$855000
331120 Grants
$0
$2500
$0
$0
336020 On -behalf payments by state to retirement fund
$79,059
$150,000
$121,254
$140,000
plus (incr.) decr. in AIR ,comp abs.
($23,905)
($40,000)
$72,720
371010 Interest Earnings
$5,502
$3,500
$31951
$3,000
365000 Donations
$442
$300
$10
$0
$1,426,211
$1,693,800
$116611447
$1,168,000
Total Available
$1,546,211
$1,777,568
$1,745,215
$1,225,703
EXPENSES
Ambulance Service
$1,332,212
$1170%687
$1,680,1 12
$11)0789647
Capital Outlay
$130,231
$27,900
$71400
$831250
Capital from Replacement for Amb.
$639,750
*Replacement Reserve
$45,000
$453000
$45,000
$0
Total Expense
$1,507,443
$11782,587
$1,732,512
$1,225,647
Replacement reserve/ unfund 2008
$41,250
$221)500
$22,500
$0
ENDING CASH
Operating
$42,518
$17,481
($6,047)
$56
R & D account
$411250
$63,750
$63,750
$0
Revenue projection includes 4% rate increase and 7%
growth factor
Note: Buying an Ambulance this year - not funding the replacement reserve.
Note: The Ambulance fund is changing from an Enterprise Fund to a Special Revenue
fund. This changes the accounting for revenue - now recognized when collected rather than when billed.
the bad debt and write-offs will not be budgeted as an expense but will show as a reduction
of revenue.
85
AMBULANCE FUND FUND 2230 NEW FUND#
FUND: 2230-440-420730
EXPENDITURE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY05/06
FY06/07
FY06/07
FY07/08
Personal Service
$6251,492
$9831,l 03
$8545,214
$889,687
Materials and Services
$706,720
$726,584
$825,898
$188,960
Capital Outlay
$130,231
$271)904
$75400
$147M00
Replacement Reserve/Depreciation exp.
$45,0010
$45,004
$45,044
$0
$1,507,4-43
$1,7821587
$1,732,512
$1,225,647
PROGRAM DESCRIPTION
Mission
" Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin to mitigate the
emergency. Respond to all requests for emergency medical services within the ambulance response area; and assist our community in
reducing and preventing emergencies."
Vision
"Assisting our community in reducing, preventing, and mitigating emergencies."
FY 07 BUDGET ACCOMPLISHMENTS
Responded to over 3000 requests for service.
Increased percentage of firefighter/paramedic wages assigned to the ambulance fund.
Changed accounting method from an enterprise fund to a special revenue fund.
86
AMBULANCE FUND FUND 2230 NEW FUND#
FUND: 2230440420730
FY 08 BUDGET HIGHLIGHTS
Line Item Retail, Ambulance Department:
110 Personal Services -The Kalispell Fire Department provides the ambulance service for most of the population of Flathead County.
Since FY071, the fire responses have increased to reflect the population increase in the city and the ambulance responses have increased
dramatically as a reflection of the increased population, aging population, congested seasonal traffic, and the high expectation
of service by the City of Kalispell and Flathead County citizens. The change in percentages of personnel costs corning from the
ambulance fund shows an increase from 20 percent to 25 percent to more accurately account for how personnel time is assigned.
112 Retirment-The Kalispell Fire Department has only one employee eligible for retirement.
121 Overtime -This amount allows the city to manage personnel issues related to training, required certifications,
and unscheduled illness and injuries.
215 Computer5upplies-Required software licenses for employees.
231 Gas and Gil -Increase in price of fuel.
354 Contract Services-Licensing/software maintenance service increases, and router changes at Fire Station No. 62
359 Collection Services -Reduction due to updated collectionfbilling system allows higher collection rate.
362 Equipment maintenance -Reduced due to successful preventative maintenance.
373 School and Travel -Training and certification in billing and coding for patient charges.
510 Property and Liabiity Insurance -liability insurance tied to payroll.
Ambulance and defibrillator -Replace a ten year old ambulance according to the vehicle replacement schedule. lead,
Replace a 3 lead defibrillator with a 12 lead.
87
AMBULANCE FUND FUND 2230 NEW FUND#
FUND: 2230-440420730
EXPENDITURE DETAIL
70/30 80/20 80/20 80/20
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY05/06
FY06/07
FY06/07
FY07/08
Personal Services: FTE's
7.25
11.25
11.25
9.40
110
Salaries & 'Wages
$4071748
$553,631
$484,943
$53006
112
Severance -retirement
$0
$12,000
$91400
$6,000
121
Overtime (amended +$60,000 '07)
$34,285
$102,000
$100,282
$60,000
153
Health Insurance
$561195
$96,428
$73,603
$86,025
155
Retirement
$481205
$69,044
$64,732
$66,966
156
Retirement -on behalf pmt
$7%059
$150,000
$121,254
$1.40,000
Total Personal Services
$625,492
$9831,103
$85417214
$889,687
Materials and Operations
210
Office Supplies
$722
$1,900
$2,044
$1,900
213
Small Office Equipment
$0
$750
$331
$750
215
Computer Supplies
$3,592
$69,000
$51,F888
$61000
218
Equipment - Non -Capital
$24,733
$3,500
$6,606
$39500
231
Gas and Oil
$9,176
$12,000
$11,539
$121000
241
Consumable Tools/uniforms
$5,843
$79250
$91,278
$71,250
312
Postage
$21800
$3,000
$2,450
$3,000
320
Printing
$21863
$11)250
$1,194
$19,250
345
Telephone & Communications
$3,494
$1,800
$21#480
$1,800
353
Auditing
$335
$335
$335
$335
354
Paramedic Recertification/Contract Services
$5,100
$31400
$8,410
$8,420
358
MT FIF Testing Consortium
$1,021
$500
$234
$500
359
Collection Serv.ICredit Card Fees
$2,1 14
$4,500
$1,895
$3,800
362
Equipment Maintenance
$1,020
$6,600
$11500
$3,500
369
Radio Maintenance
$2,025
$3,800
$31)911
$3,800
373
School & Travel
$61608
$2,500
$2,405
$4400
380
Training Materials
$559
$700
$506
$700
388
Exposure Testinommunization
$11943
$9,000
$5,160
$9,000
391
Treatment -Medical Supplies
$521X2
$45,500
$49,817
$38,000
399
Laundry
$133
$2,000
$0
$0
510
Property & Liability Ins.
$12,854
$21,500
$2111 16
$24,000
521
Central Garage Transfer
$6,500
$6,500
$6,500
$7,000
522
Administrative Transfer
$29,773
$28,305
$28,305
$34,837
528
Data Processing Transfer
$3,930
$3,994
$3,994
$5,718
88
AMBULANCE FUND FUND 2230 NEW FUND#
FUND: 223 0-440-420730
EXPENDITURE DETAIL - Con't.
805 Match grant
810 Bad Debt Exp. 40%
Total Materials and Operations
EMS Capital Expenses
944
Command vehicle 50% with Fire
940
Replacement defibrillator (2) 1 carryover
940
Ambulance ($63,750 from replacement)
Total Capital Outlay
510400
831
Depreciation Expense
Total Ambulance
ACTUAL
I BUDGET
I ACTUAL
BUDGET
FY05/06
FY06/07
I FY06/07
FY07/08
$0
$0
$o
$7,500
$527,500
$55010000
$650,000
$0
$706,720
$726,584
$825,898
$188,960
$18,500
$111,731
$9,400
$18,500
$0
$7,400
$0
$D
$0
$35,000
$112,000
$130,231
$45,000
$27,900
$451X0
$7400
$45,000
$1471000
$a
$1,507,443
$1,782,587
$11732,512
$11225,647
89
FIRE DEPARTMENT
FUND: 1000-416-420400;420440;420465
EXPENDITURE SUMMARY
ACTUAL
BUDGET
ACTUAL
BUDGET
FY05/06
FY06/07
FY06/07
FY07/08
Personal Services
$1,946,571
$2,082,695
$210130,026
$2,325,654
Maintenance & Operations
$168,851
$212,910
$152,697
$202,930
Capital Outlay
$561Y230
$15,000
$14,513
$0
Debt /Intercap Loan
$20,304
ww�rr.rrrrrr_i�i�i.i.i.i.ni.inniiiiniii■
$38,000
ii ii iiii iiiiii�i�irrrrr.r.r.r�nnni.i.nnini0000mu.iiu.rrrrrrrr_i.i.i.noin.00inniinin.inn
$36,398
_.-.
$36,407
i�i.i.imi.oninni000mui�mni�i�i�rrrir.r.rr_
$21191,956
$2,348,605
$21)333,634
$2,564,991
PROGRAM DESCRIPTION
Mission
" Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin to mitigate the
emergency. Respond to all requests for emergency medical services within the ambulance response area; and assist our community
in reducing and preventing emergencies."
Vision
"Assisting our community in reducing, preventing, and mitigating emergencies."
Ambulance response is a function of the Kalispell Fire Department. The service supports 10.95 FTEs,
responding to over three thousand requests for transport service.
71
FIRE DEPARTMENT
FUND: 1000-416420400;420440;420465
FY 08 BUDGET HIGHLIGHTS
Line Item Detail: OPERATIONS (420400)
121 Overtime -This amount allows the city to manage personnel issues related to training, required certifications, and unscheduled illness
and injuries.
215 Computer supplies -This amount reflects required software licenses.
221 Safety Equipment -To equip all firefighters with self-contained breathing apparatus and spare air bottles.
224 Janitorial Supplies -To cover janitorial supplies at both stations that are not covered by the city's janitorial service.
241 Consumable tools/uniforms-Routine replacement of uniforms and uniforms for new employees. This reflects a substantial vendor
price increase since last year.
358 Mt. Firefighter Consortium -Increased fees to hiring consortium to cover advertising fees and travel.
3" Laundry Service -Kalispell Fire Department now does their own laundry.
Line Item Detail: PREVENTION (420400)
111 Seasonal Employees -Hydrant Maintenance -Seasonal employees will once again be used to complete annual hydrant testing. An
attempt to complete this project with on duty personnel was not successful and went into the winter months due to call volume
conflicting with the program goals. The program will be similar to fiscal year 0506.
215 Computer supplies -Decreased computer supplies based on historical needs
320 Printing fees -Additional printing needs for improved customer service.
333 Subscript/Fire Codes/Publications/Filing fees -Increase in Code publication fees.
345 Telephone and communications -Increase based on new inspection software and wireless transmission.
354 Contract Service -Increase based on improvements and developments with Department web page,
373 School and Travel -Professional training and certification in life safety curriculum.
PREVENTION REVENUE-$185,00 is collected through building permit fees, and is put into the general fund for fire prevention
!=penditures including personnel costs.
72
FIRE DEPARTMENT
FUND: 1000-416420400;420440;420465
FY 08 BUDGET HIGHLIGHTS-con't.
Line Item Detail: Hazardous Materials (420460)
121 Salaries -Personnel costs are reimbursed by the State and are shown in revenue.
241 Consumable tools -Costs are reimbursed by the State and are shown in revenue.
Line Item Detail: STATION NO. 62 (420470)
224 Janitorial Supplies -Not supplied by city -janitorial service.
341/344 Electricity & Natural Gas -Based on actual 12 month history
354 Contract Services -Increased to reflect router service contract as per 1T.
362 Equipment maintenance -Equipment no longer under warranty.
366 Building maintenance -Building no longer under warranty.
FY 07 BUDGET ACCOMPLISHMENTS
Responded to over 4500 calls, an increase of 7.6% in requests for fire, medical, or hazardous materials assistance.
0 ISO regraded the city from a classification 5 to a 3, reflected in significant insurance reductions for most properties.
0 Added three FTEs in accordance with our 5 year goals and objectives to have .8 firefighters on duty per 1000 residents.
s Six personnel attended the National Fire Academy in Maryland.
0 All Captains and Lieutenants attended Management and Supervisory courses in Montana.
0 All personnel recertified in ice rescue and wildland fire training.
Cooperative agreement between FVCC and Kalispell Fire Dept., creating a fire science program at the college, using
Station 62 for intern training.
0 Four personnel attended specialized weapons of Mass Destruction Courses.
0 Three personnel attended the Technical Rescue Technician Course in Louisiana.
0 Minimal time lost reflecting effective implementation of fitness/wellness program.
73
FIRE DEPARTMENT
FUND: 1000-416-420400;420440;420465;420470
E.KPENDITURE DETAIL
85/ 15% 80/20% 90/20% 90/20%
420400 OPERATIONS (suppression)
Personal Services: FTE'S
110
Salaries
112
Salaries- Severance (amended $5,500 '07)
121
Overtime ($7,000 SWAT ot) (amended $50,000 '07)
113
belly Day work back 24 shifts
153
Health Insurance
155
Retirement (FURS)
Total OperationslPersonal Services
Maintenance & Operations:
210 Office Supplies
213 Small Office Equip
215 Computer Supplies
218 Equipment (Non Capital)
221 Safety Equipment
224 .Janitorial Supplies
232 Motor Vehicle Parts & gas
241 Consumable Tools/Uniforms
320 Printing & postage
322 Books
333 Subscription
335 Membership & Rues
345 Telephone &. Communications
354 Parking Permits
358 MT F/F Testing Consortium
362 Equipment Maintenance
369 Radio/pager- Equip.& Maintenance
373 School & Travel
380 Training Materials
399 Laundry Services
Total OperationslM & O
ACTUAL
FY45/06
amended
BUDGET
FY06/07
ACTUAL
FY06147
BUDGET
FY07/08
23.15
24.35
24.35
26.2
$1,277,955
$1,371,448
$1,431,712
$1,546,997
$0
$18,500
$181214
$0
$86,049
$57,000
$629,999
$75,000
$7,389
$0
$5,290
$0
$189,051
2109452
207,829
$235,947
$166,844
1859112
1811)837
$208,370
$1,727,288
$118421512
$11907101
$2,066,314
$2,829
$1,350
$19,216
$11)350
$86
$300
$98
$300
$2,696
$2,500
$21f172
$3,100
$17,530
$14,579
$14,587
$151500
$389,242
$30,000
$29,577
$30,000
$500
$615
$500
$135
$200
$200
$0
$131031
$16,000
$15,871
$16,000
$330
$11871
$1,889
$300
$0
$200
$90
$200
$277
$350
$238
$350
$438
$400
$240
$400
$9,088
$7,700
$6,234
$81J000
$906
$850
$20
$850
$781
$900
$1,000
$11000
$7,129
$6,800
$6,690
$71)100
$5,158
$15,800
$15,915
$7,900
$79291
$14,500
$11,466
$61500
$3,191
$2,300
$2,260
$21)300
$182
$0
$0
$0
$109,320
$117,100
$110,378
$101,650
Cont.
74
FIRE DEPARTMENT
F[JND: 1000-416-420400;420440;420465 ;420470
EXPENDITUR..E DETAIL-Cont.
420400 Operations, eon't.
610
Debt Retirement: Fire Engine
620
Interest
Capital Outlay
944
Command Vehicle (50% Amb)
Total Operations
420440 PREVENTION FTE's
110
Salaries
111
Seasonal salaries -hydrant maint.
114
Comp time buyout
121
Overtime
153
Health Insurance
155
Retirement (FURS)
"Total PreventiowTersonal Services
Maintenance & Operations: Prevention
210
Office Supplies
213
Small Office Equip
215
Computer Supplies
218
Equipment (Non Capital)
221
Safety Equipment
241
Consumable Tools/Unifonns
314
Private Hydrant Rental
320
Printing
322
Books/ Fire Prevention Week materials
333
Subscript/Fire Codes/Publications/Filing fees
335
Membership & Dues
345
Telephone & Communications
354
Contract Services
362
Equipment maintenance
373
School &. Travel
ACTUAL
BUDGET
ACTUAL
BUDGET
FY05/06
FY06/07
FY06/07
FY07/08
mom
$11 ?591 $25,500
$23,938 $24,857
$8,713 $12,500
$12,460 $11,550
$20,304 $3800
$36,398 $36,407
$7,400
$12,266
$198569912 $2,005,012 $29066,923 $2,204,371
3.4
3.4
3.4
3.4
$162,617
$186,505
$173,908
$189,283
$11,735
$0
$0
$ 12,000
$0
$500
$0
$500
$1,441
$1,500
$1,267
$1,500
$20,274
$26,623
$24,091
$29,903
$23,216
$23,855
$21,783
$24,955
5219,283 $238,983 $221,049 $258,140
$11)983
$11600
$1,719
$11600
$721
$500
$445
$500
$11)021
$7,625
$3,717
$7,000
$6,919
$69450
$4,493
$61500
$3,432
$3,000
$3,059
$3,000
$31)060
$2,550
$1,935
$2,550
$0
$6,000
$0
$6,000
$89
$120
$463
$1,500
$844
$2,250
$979
$2,250
$842
$1,100
$1,700
$2,200
$300
$565
$37
$775
$11647
$31)500
$4,018
$5,640
$478
$500
$428
$11700
$0
$500
$514
$500
$21417
$5,250
$5,380
$8,250
Can't.
75
FIRE DEPARTMENT
FUND: 1000-416-420400;420440;420465;420470
EXPENDITURE DETAIL-Con't.
379
Meetings
380
Training Materials
Capital Outlay
944
Inspection Vehicles
Total Prevention Expenses
420465 HAZMAT FTE's
Personal Services:
121
Overtime only
Total Hazmat/Personal Services
Maintenance & Operations: Hazmat
229
Supplies
218
Supplies & Equipment (Non Capital)
354
Contract Services
373
School & Travel/training
388
Physicals & immunization
Total Hazmat Services M & O
Total Hazmat Expenses
420470
FIRE STATION #62
920
Construction Contingency
ACTUAL
BUDGET
ACTUAL BUDGET
FY05/06
FY06/07
FY06/07 FY07/08
$454
$500
$560
$500
$435
$600
$278
$600
$24,642
$421-610
$2910725
$51,065
$243,925
$281,593
$2509774
$3099205
0
0
0
0
$0
$ l ,200
$1,096
$1,200
$0
$1,200
$1,096
$ l ,200
$0
$100
$113
$0
$ l ,940
$2,200
$2,292
$0
$0
$1,000
$268
$0
$31,251
$3,400
$41)032
$0
$10,808
$9,000
$57889
$6,765
$151,999
S 15 J00
$12,594
$6,765
$15,999
$16,900
$13,690
$79965
$56,230
$151,000
$14,513
$4
Con `t.
76
FIRE DEPARTMENT
FUND: 1000-416-420400;420440;420465;420470
......... .
EXPENDITURE DETAIL►-Cvn't.
ACTUAL
BUDGET
I
ACTUAL
BUDGET
FY05i06
FY06/07
FY06/07
FY07/08
FIRE STATION 962
420470 Maintenance & Operations: Fire Station No. fit
213
Small Office Equipment
$111
$400
$159
$400
218
Equipment (Non -Capital)
$7,144
$3,500
$7,189
$3,500
224
Janitorial Supplies
$907
$600
$1,229
$750
241
Consumable Tools
$242
$400
$188
$400
341
Electricity
$3,564
$1111500
$10,$9$
$12,000
342
Water
$594
$2,400
$1,849
$2,200
344
Natural Gas
$2,871
$155000
$151)806
$161500
354
Contract Services
$1,799
$2,000
$4,347
$4,400
362
Equipment Maintenance
$1,336
$1,200
$1,942
$2,200
366
Building Maintenance
$322
$500
$1,256
$1,100
Sub Total M & O
$18.890
$37,500
$43,450
GRAND TOTAL FIRE
VJ91,956
$2,356,005
VJ455"0
$1,564,991
amended
Original $2,300,505
Severance $5,500
Overtime $501,000
Amended budget $2,356,005
77