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2. Fiscal Year 2008/2009 Budgets City Post office Box 1997 - Kalispell, Montana 59903- 1997 Telephone (406) 758--770 Fax - (406) 75 8--775 8 December 8, 2008 TO: Mayor and City Council FRM: Interim. City Manager e- Re: Budget Amendment Information Attached are the details of the general fund budget amendment that I will place on the 15 December meeting agenda for approval. The amendments reflect all budget changes that do not reduce personnel or hours. The effects of the amendments improve our ending budget from a projected $8,000 to $258,788. While this is a significant improvement two problems remain: Our reserve will fail $214,839. This will result in a balance of $258,788 that is extremely low for a $10,000,000 fund. The city continues to spend general fund resources at a pace faster than revenues are received. It is difficult to predict how far into the next fiscal year the general fund will last. The lock down on hiring and capital expenditures cannot last indefinitely. FUND: 1000 BUDGET FY08109 Anticipated Revenue PROPERTY TAXES. - LICENSES; PLANNING & ZONING fees: planning revenue lowered $125,000 INTERGOVERNMENTAL REVENUE: FINES AND FORFEITURES. - CHARGES FOR SERVICES: MISC. REVENUE: INVESTMENT REVENUE: Other adjmts to Revenue: Finance/Data FUND 6030 reduce Data Budget which increases the entitlement to General Fund) Cash available 7/1/08 $ 473,546 REVISED Revenue INCREASE Admin. Transfer (37% Mgr budget) Electronic Time sheets - increase entitlement A.DG onsite-training - increase entitlement health Insurance adjmt - increase entitlement copy paper/supplies - increase entitlement Mid year revised revenue $ 5,07000 $ 153,500 $ 2,287,238 $ 536,000 $ 1,496,044 $ 676,11.5 $ 70,000 $ 10,28807 $ 37,000 $ 7,000 $ 3,000 $ 3,600 $ 1,400 $ 10,340,897 12/3/2008 Expenditure budgets ORIGINAL BUDGET $ 103,654,841 Mid year budget adjustments: CITY MANAGER BUDGET Severanee- recruitment ADDITION $ ioap $ 100"000 General Government/Finance office supplies reductions $ (I,000) printing $ (2,000) FINANCE bank charges & fees $ (2,000) $ (51000) HUMAN RESOURCES office supplies $ (300) computer supplies $ (100) small office equip $ (400) other supplies $ (100) printing $ (150) books $ (400) dues $ (300) recruitment/negotiations $ (1,000) Contract Services $ (150) EAP Services $ (3,500) school & Travel $ (1,900) $ (8,300) MAYOR & COUNCIL small office equip $ (100) books $ (100) dues $ (200) school & travel $ (11000) meetings $ (600) $ (2,000) MEDIAL SPECIALIST equipment $ (2,000) $ (2,000) CITY CLERK Overtime $ (I,470) office supplies $ (11.7) small office equip $ (250) computer supplies $ (250) other supplies $ (50) printing $ (100) books $ (63) $ (2,300) CITY ATTORNEY salaries $ 16,590 Lexis Research $ (5,000) school & travel $ (2,700) $ 8,890 MUNICIPAL COURT overtime $ (1,000) office equip.lmaint. $ (21000) Jury & witness fees $ (1,000) $ (4,000) PLANNING OFFICE salaries $ (1.91000) computer software $ (4,500) school & travel $ (11000) $ (24,500) PUBLIC WORKS ADMIN. salaries, health & retirement $ (12,000) computer equipment $ (750) consumable tools $ (250) $ (13,700) CENTRAL GARAGE Overtime $ (450) computer supplies $ (250) equipment -non capital $ (1,250) gas & oil $ (79500) motor vehicle parts $ (3,000) tires $ (11450) filters & mist. parts $ (500) consumable tools $ (400) electricity $ (100) natural gas $ (500) contract services $ (1,400) building rnaint. $ (200) school & travel $ (11000) $ (18,000) POLICE DEPARTMENT office supplies $ (1,000) computer supplies $ (11000) investigative supplies $ (1,000) safety equipment $ (11000) major case unit supplies $ (11000) patrol car supplies $ (1,000) printing $ (11000) membership & dues $ (11000) reserve program. supplies $ (500) office equip.Imaint. $ (500) software mains. & licensing $ (21000) school & training $ (4,000) $ (15,000) FIRE DEPARTMENT Suppression -office supplies $ (500) small office equipment $ (100) computer supplies $ (2,500) janitorial supplies $ (50) consumable tools/uniforms $ (21500) printing $ (100) Prevention -salaries $ (8,000) Comptime buyout $ (500) overtime $ (800) small office equipment $ (500) computer supplies $ (5,000) consumable tools/uniforms $ (1,000) printing $ (l ,000) books $ (11500) subscription/fire codes $ (1,000) membership & dues $ (200) telephone/communications $ (11500) contract services $ (1,000) equipment maint. $ (500) school & travel $ (4,000) Hazmat - subscriptions $ (350) Hazmat - dues $ (400) Station #62 contract services $ (2,000) $ (35,000) CITY HALL MAINTENANCE Overtime $ (300) Small Office Equupment $ (250) Equipment Non Capital $ (1,500) Janitorial Supplies $ (2,100) Other $ (600) Consumable Tools $ (500) Electricity $ (2,600) Natural Gas $ (2,150) Equipment Maintenance $ (1,000) Building .Maintenance $ (5,000) $ (16,000) PARRS DEPT. Seasonal Salaries benefits $ (2,500) Overtime $ (2,870) Computer $ (1,000) Safety Equipment $ (250) Janitorial Equipment. $ (500) Consumable Tools $ (1,000) Membership/Dues $ (250) Advertising $ (500) Water $ (100) Do not open warming but (lagoon) Natural Gas $ (2,500) Security at Depot Park - close bathrooms Contracted services $ (350) Westview Park - don't develop Park Development Impact Fees $ (4,906) Eliminated all flowers at city hail and KYAC Landscape, Flowers c& Gardents $ (1,500) Building Maintenance $ (1,000) Training Materials $ (250) Medical Services $ (250) Rental Equipment $ (800) Metal Fittings $ (500) Wood $ (500) Irrigation $ (500) Gravel $ (500) $ (22,526) KYAC Safety Equipment $ (50) Consumable Tools $ (350) Electricity $ (11000) Landscape $ (500) Vandalism $ (250) Equipment Lease $ (17,500) $ (19,650) RECREATION Overtime $ (500) Office Supplies $ (500) Other Supplies $ (11000) Printing $ (2,000) Subscriptions $ (100) Advertising $ (500) Eliminated 4 Picnic In Park concerts Contracted Services $ (8,600) $ (13,200) YOUTH CAMPS Overtime $ (1,000) Other Supplies $ (700) Advertising $ (500) Building Maintenance $ (1,000) ICE RINK. Seasonal Salaries $ (2,000) Printing $ (100) $ (5,300) POOL Overtime $ (17000) Janitorial $ (500) Consumable Tools $ (500) Printing $ (200) Advertising $ (100) $ (2,300) FINAL BUDGET $ 10,555,655 $ (99,886) ANTICIPATED CASH CARRYOVER JUNE 309 2009 $ 258-1788 RECAP OF CUTS & ADJUSTMENTS City Manager $ 100,00 Attorney (DVRT grant closed) $ 090 Budget Increases $ 108,890 Finance, HR, Clerk, Council, Media $ (19,600) Court $ (4,000) Public Works $ (13,700) Central Garage $ (18,000) Police $ (15,000) Fire $ (35,000) City Hall Maint. $ (1.6,000) Planning $ (24,500) Parks & Rec. $ (62,976) Budget cuts $ (208,776) Net effect of budget adjusrnents $ (99,886)