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2. Permits/Development ProcessPLANNING FOR THE FUTURE MEMORANDUM To: From: Date: Subject: MONTANA Myrt Webb, Interim City Manager Tom Jentz, Planning & Building Director May 19, 2009 Planning Department 201 151 Avenue East Kalispell, MT 59901 Phone: (406) 758-7940 Pax: (406) 758-7739 www.kalispeR.com/planning Kalispell Building Permit Process - May 26 Council Work Session Please find attached an overview of the building permit process for the City of Kalispell_ Note that there are several variables to the process. These variables coupled with several "doorways" in which to enter the development review process are essential elements in assisting the general public through the review process. In addition, staff has presented an actual case study using Wal-Mart as an example to illustrate how this process works. KALISPELL BUILDING PERMIT PROCESS (Doorways to Development) People enter the building permit process from different directions and processes based on the type of project they are undertaking and the type of approvals they need. The Four Doorways To A Building Permit Are As Follows: 1. Building Deportment - Submission of building, structural, mechanical and fire sprinkling plans. 2. Architectural Review Committee - Submission of architectural renderings, parking and signage. 3. Site Review Committee - Preparation of a site layout including traffic flow, utilities, pedestrian access, drainage, parking, landscaping, garbage pickup, etc. 4. Planning Board - Conditional Use Permit Building Department Process - Typical: The most common process involves an applicant who submits a set of building plans, site plan and architectural renderings to the Building Department. The process is as follows: The Building Department receives a building permit application along with a set of building, mechanical and plumbing plans, a site plan and architectural renderings. 1. if it is a single family or duplex project: Building Department begins review of building plans, Planning Department reviews zoning criteria, review typically takes one week. Upon completion of review, applicant pays building permit fee and impact fees and is given a building permit. 2. If it is a multi- family, commercial or industrial project: + Building Department begins review of building plans. + Planning Department concurrently takes the site plan information submitted and circulates it to the Site Review Committee. Site review meets weekly, every Thursday morning and addresses parking, access, drainage, utilities, landscaping, traffic flow, pedestrian access and other issues associated with the actual lacation of the hijilding on the site. When all issues have been addressed, the Site Review Committee provides a written approval with comments and conditions from each department. • Planning Department concurrently takes the architectural drawings and forwards them to the Architectural Review Committee. The committee meets the second and fourth Tuesdays of the month and addresses issues with the exterior design of the building and with all free standing signs. When all issues have been adequately addressed, the Architectural Review Committee votes to approve Lhe subin.i.ttal. + Mniti-family, commercial or industrial projects typically are reviewed and completed in 30 days. Upon completion of review, applicant pays building permit (determined by the Building Department) and impact fees (determined by Public Works) and picks up building permit. Exceptions to standard process: Often times, projects do not follow a traditional process but instead enter through different doorways based on specific needs or issues facing the project. For exaa-xxple: 1. Projects that need a conditional use permit before they proceed: In recent history, this would be the Montana Club Restaurant & Casino. If a multi -family project, a church, a day care or a casino needs a conditional use permit prior to construction, the applicants will submit a conditional use permit application to the Planning Department for what is typically a 90 day review process. They will also submit a site plan to the Site Review Commmittee so that the city staff can comment on the site layout, parking, landscaping, access, etc. Finally, depending on the complexity of the project, they may also submit architectural drawings for the Architectural Review Committee in order to determine if there are any "show stoppers" in the process. Once the planning board and city council have approved the conditional use permit, the applicants would then apply for a building permit. Time lapse would be 90 days for the condition,. d Lase Permit anci ,in clays fnr the hziilding permit. 2. Projects which have significant architectural or free standing sign challenges or issues: In recent history, this was Super 1 Foods. Such projects typically submit to the Architectural Review Committee first to get the design issues worked out. Once these issues are worked out, the final design can be completed on the building and the project proceeds through the building permit process. This may add 30 or so days to the process. 3. Projects that have extreme site or utility limitations. An example would be Wal-Mart. Such projects start with submission to the Site Review Committee to ensure that they can locate their building and address storm water drainage, sewer and water access, parking, and access onto the existing street system, etc. Once these issues are resolved, the applicants complete final building design and submit through the building permit process. KALISPELL BUILDING PERMIT PROCESS Wal-Mart Chronology as an example: February, 2008 , -- Phil Harris begins discussion with staff as to ability to locate Wal-Mart at Hutton Ranch. Planning Department determines that it is a retail commercial use and it meets the criteria for the Hutton Ranch PUD. It is noted that it will consume all the remaining space on the site. Staff points out the following issues that needed to be explored more thoroughly: • The interior property lines will have to be consolidated, • Underground utilities serving the site may will have to be relocated, • The original access points onto Hutton Ranch Road would need to be reviewed. • Future bypass widening of Hutton Ranch Road may impact the landscaping plan and the amount actual lot size. Four-sided architectural would be expected_ Discuss parking ratios March -- October, 2008 - Several meetings with Phil Harris concerning development process. October 21, 2008 - Wal-Mart submits architectural drawings to Architectural Review Committee. October 28, 2008 - Architectural Review Committee meets first time on Wal-Mart. Note that the architect travels from Texas for each meeting. November 14, 2008 - Second Architectural Review Committee meeting on Wal-Mart. December S, 2008 - Wal-Mart pre -design meeting. Wal-Mart development team meets with Kalispell staff (planning, building, public works, fire and parks) to review the entire project_ (186,000 square font building on 17 acres) . Note the engineers travel from Olympia, Washington. December 9, 2008 - Third Architectural Review Committee meeting December 12, 2008 - Complete set of site plans formally submitted to Kalispell Site Review Committee_ Project is reviewed weekly_ Major issues discussed in ensuing weeks with the Wal-Mart architects and engineers which included: • Relocating main access point into parking lot • Making provision for future widening of HULLun Ranch Road • Revising interior circulation plan for parking lot • Requiring site drainage to comply with current standards • Revising landscaping plan along Hutton Ranch Road • Reviewing exterior parking and building lighting plans • Modifications to the loading dock area and garbage screening. • Pedestrian access on the site. December 26, 2008 - Wall -Mart development team asks for listing_ of all fees that will be due associated with the building permit. January 13, 2009 - Fourth Architectural Review Committee meeting January 27, 2009 - Architectural Review Committee grants approval of the building design. February 20, 2UU9 - Public Works approves the demolition (removal) of water and sewer lines previously installed in the site in anticipation of the new b-Lilding pad_ March 12, 2009 - Wal-Mart receives Site Review Committee approval. March 12, 2009 - Wal-Mart receives design approval from Public Works to install new service lines for water and sewer, fire hydrants and storm water collection. March 18, 2009 -- Planning Department advises Wal-Mart architect in Dallas that no building inspectors would be in office on April 7 to review their building plans submission (all are at training school that week). Asked them to deliver plans the following week so they could meet inspectors as well. April 1, 2009 - Effective date of Transportation Impact Fees. April 13, 2009 - Wal-Mart submits a complete set of building, plumbing and mechanical plans for review. Plans incorporate the Architectural Review Committee conditions and Site Review Committee conditions. May 11, 2009 - Building Department sent out comments and changes to the building plans, waiting for response. May 26, 2009 - Anticipated building permit issuance August 1, 2009 - Anticipated start of construction.