3. Award Bid - Two Service Trucks - Public Works DeptCity of Kalispell Public Works Department
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831
REPORT TO: Mayor and City Council
FROM: Jim Hansz, Director of Public Works
SUBJECT: Bids for % Ton & 1 Ton Trucks
MEETING DATE: November 19, 2001
BACKGROUND: The current Water Fund budget includes funding for replacement of two service
trucks. The % ton truck is budgeted at $26,000.00 and the 1 ton truck is budgeted at $33,000.00. The
budget amounts include the cost of a plow for the'/a ton and service boxes for both, to be obtained
separate of the initial vehicle purchase. In order to ensure the lowest cost for vehicles, the City has in the
past included its vehicle requirements in with the larger annual Montana State vehicle bid. This bid is
open to all dealers in Montana. We followed this process again this year. In addition and out of respect for
previously expressed City Council sentiments that local vendors should be included, Public Works
requested quotes for same specification replacement vehicles from three local auto dealers. These dealers
are Scarff Auto Center, Eisinger Motors, and Kari Dodge Chrysler. Scarff Auto and Kari Dodge Chrysler
responded to our request. Eisinger Motors did not respond. The tally of prices is summarized in the
attached staff memo. All prices are for delivery to Kalispell. The State bid price (Frontier Motors,
Billings) for the % ton truck is low, by $2,965.43, at $20,496.57. The State bid price (Ronan Auto Sales,
Ronan) for the 1 ton truck also is low, by $2,317.00, at $22,658.00.
RECOMMENDATION: Public Works recommends purchase of the replacement vehicles from the
vendors awarded the state bid.
FISCAL EFFECTS: Expenditure of budgeted funds from the Water Fund totaling $43,1.54.57.
ALTERNATIVES: As suggested by the City Council
Chris A. Kukulski
City Manager
Report compiled November 1, 2001
Attachment: Staff Memo
f
Memomandum
To: Jim Hansz, Public Works Director
From: Terri Loudermilk, Administrative Coordinator X\'
Date: November 1, 2001
Re: Bids for % Ton & 1 Ton Trucks
As you know, in our Water Fund we have budgeted for a'/4 ton 4x4 service truck
w/plow & service boxes ($26,000) and a 1 ton 4x4 service truck w/utility box ($33,000).
Devin Garrity with MDOT supplied us with the State's bid prices and we also contacted
three local dealerships for quotes. Below please find a summary of those bids:
'/a Tot 4 x 4 Service Trncl, Budget Amount $26,000
(,amountMc! tides plo4v &- services boxes)
State Bid/Frontier Chevrolet (Billings)
Kari Dodge Chrysler
Scarff Auto Center
Eisinger Motors
$20,496.57 (delivered to Kalispell)
$23,462.00
$26,537.00
No Response
1 Ton 4 x 4 Service Truck Budget Amount $33.000
(amount includes Utility- box)
State Bid/Ronan Auto Sales $22,658.00
Kari Dodge Chrysler $24,975.00
Scarff Auto Center $25,584.48
Eisinger Motors No Response