E/5. Modification to CTEP Project Agreement - Lawrence Park TrailCity of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax(406)758-7758
REPORT TO: Honorable Mayor and City Council
FROM: Michael Baker, Director of Parks & Recreation
SUBJECT: Modification to the CTEP General Project Development and Construction
Agreement - 1996 Lawrence Park Tr-Kal
MEETING DATE: June 18, 2001
BACK GROUND: A modification to the CTEP General Project Development and
Construction Agreement for the 1996 Lawrence Park Tr-Kal has been requested by
MDT.
The standard revision of the original design and construction
estimates is necessary upon submittal of the final design and engineers construction
estimates.
The pedestrian/bicycle trail is = 1,600 feet long and 10 feet wide,
inclusive of 2 bike racks, 4 pedestrian benches, and the main component, a pedestrian
bridge across the Stillwater River.
This section of the trail will allow for an uninterrupted pedestrian trail
from Reserve Drive to North Main and Highway 93 North.
The project began in 1996 with the preliminary engineering estimates.
After extensive review by MDT the final design and engineers construction estimates
were revised and submitted. The following modifications are needed as follows:
Total Project
CTEP Funds
City Match
Total FY2002
Budget
$197,058.00
$170,612.00
$26,445.00
Total Modification
$239,697.00
$207,531.00
$32,166.00
Difference
$42,639.00
$36,919.00
$5,720.00
RECOMMENDATION: Adopt and sign agreement Modification with the State of Montana
to include increase from $197,0580.00 to $239,697.00.
Honorable Mayor and City Council
Page Two
FISCAL EFFECTS: Minimal. FY2002 budget is adjusted to accommodate the new estimates.
This increase in funding will not require additional dollars, as the CTEP account has the
funds from previous year's contributions to allow for this adjustment..
ALTERNATIVES: As Councils recommends.
Respectfully submitted,
Michael Baker, Director of Parks
Attachments - CTEP Modification Agreement
CAA
Chris Kukulski, City Manager
Report Compiled June 12, 2001
w
Montana Department of Transportation David A. Galt. Director
2701 Prospect Avenue Judy Martz, Governor
PO Box 201001
Helena MT 59620-1001
June 7, 2001
Mike Baker - Director Parks Dept
City of Kalispell
PO Box 1997
Kalispell MT 59901-1997
Subject: Modification to the CTEP General Project Development and Construction
Agreement
Project No.: STPE 67-99(15)
Project Name: 1996 LAWRENCE PARK TR-KAL
Control No.: 3220
The Montana Department of Transportation has received your request to modify the General
Project Development and Construction Agreement.
After all original documents have been signed and sealed by the City Officials, return all
originals to the CTEP Office. After our Chief Engineer has signed all originals, we will
return one original to you, for your files. All Agreement changes are shown in bold type.
Under WITNESSETH, fourth paragraph:
WHEREAS, the total estimated cost of the project development and construction totals
$239,697; and,
Section 1. Will be modified to read:
"Design and construction for an asphalt surfaced pedestrian/bicycle trail approximately 1,600
feet long and 10-foot wide including two bike racks, four pedestrian benches, one pedestrian
bridge and appropriate signing in accordance with current design standards and ADA
requirements."
Preliminary Engineering:
(Including environmental documentation)
Right-of-Way/Easement Acquisition:
Incidental Construction:
Construction:
Construction Engineering:
(Including contract administration
and inspections)
Project
City of Kalispell $ 239,697
TOTAL $ 239,697
CTEP Funds
$ 45,771
$ -0-
$ -0-
$186,380
$ 7,546
Local Match
$ 207,531 $ 32,166
$ 207,531 $ 32,166
ADD. Contribution
$ 0
The Local Agency will engage a project engineer for the preliminary engineering, contract
bid document preparation and construction engineering. Construction will be by competitive
Community Transportation Enhancement Program Rail, Transit, and Planning Division
Phone: (406) 444-3423 An Equal Opportunity Employer TTY: (800) 335-7592
Fax: (406)444-9451 Web Page: www.mdLstate.mGus
bid. The State will perform a final inspection to ensure substantial compliance with project
plans, specifications and estimates.
8. That the Federal participation in this project will be $207,531 and the Local Agency
will be responsible for the matching funds that total $32,166. The Local Agency will be
responsible for 100% of the project costs, exceeding the proposed $239,697, required to
complete the work described in item 1 above.
9. That the Local Agency may submit a claim detailing items and quantities of
acceptable work completed that period to the CTEP Engineering Coordinator, at most
monthly, for 100% of the project development and/or construction costs incurred.
Documentation will accompany the request substantiating the amount requested. The Local
—.Agency will also request State processing of the 86.58% federal participation reimbursement
payment that is not to exceed a cumulative amount of $207,531.
All other terms of the original agreement will remain in full force.
Upon receipt of the signed and sealed, agreement modification we will send you a notice
identifying the next step to be taken in the development of your project.
IN WITNESS WHEREOF, the Director of Transportation or his authorized representative
has hereunto subscribed his name for the State of Montana and the Mayor of the City of
Kalispell for said Local Agency, has subscribed his or her name and affixed hereto the seal
of said Local Agency.
DATED this day of 20_
STATE OF MONTANA, DEPARTMENT OF TRANSPORTATION
David A. Galt
Director of Transportation
EN
Gary Gilmore, P.E.
Chief Engineer, Engineering Division
CITY OF KALISPELL
ATTEST
Local Agency Official
City Clerk Mayor
I, Clerk of the City of Kalispell, do hereby certify that the
Council of the City regularly adopted this agreement modification at a meeting held on the
_ day of , 20 , and that the Council of the City of Kalispell authorized the
Mayor to sign this agreement for said Council.
City Clerk
[OFFICIAL SEAL]