2. Award Bid - Fire Hydrant Installation ProjectCity of Kalispell Public Works Department
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Award Bid — Fire Hydrant Installation Project, Materials
MEETING DATE: September 16, 2002
BACKGROUND: The fiscal year 2002/2003 Water budget includes an appropriation of $100,000.00 for
the purchase of hydrants, installation materials and temporary labor to install new hydrants to improve
fire protection in locations identified by the Fire Department. Between 30 and 35 new hydrants will be
installed in this fiscal year, approximately half the total identified. The remainder will be programmed for
next year and additional materials will be obtained at that time. Material specifications were developed
and bids were requested by September 4 ". Bids were received from Hughes Supply, totaling $54,202.70,
and from Northwest Pipe Fittings, totaling $56,176.25. Following analysis, it was determined that the
material to be supplied under both bids meets the specifications.
RECOMMENDATION: Award the contract to supply hydrants and installation materials to Hughes
Supply.
ACTION REQUESTED: AT CITY COUNCIL MEETING OFSEPTEMBER l6—MOTION TO
AWARD HUGHES SUPPLYA CONTRACT TO PROVIDE FIRE HYDRANTS AND
INSTALLATION MA TERM LS.
FISCAL EFFECTS: Initial expenditure of budgeted funds totaling $54,202.70 with additional
expenditures for temporary labor to expedite installation, up to a total of $100,000.00.
ALTERNATIVES: As suggested by the City Council
7hmc�s-e�Hansz, Pxr.
Director of Public Works /
Attachment: Bid Recommendation
September 16, 2002 Award Bid Hydrant Materials
is A. Kukulski
City Manager
Report compiled September 11, 2002
Interoffice Memo
To: Jim Hansz, Public Works Director
From: Terri Loudermilk, Administrative Coordinator��'
Date: 9/10/02
Re: Water Main and Hydrant Materials Bid
During the budget process the Fire Department identified several areas
within City limits that do not have adequate hydrants. While this is a fire
safety issue, it also impacts the ISO rating in 2 %z years. Therefore, the
2002/2003 Water budget includes an appropriation of $100,000 to
replace 30 — 35 of the identified fire hydrants.
On September 4, 2002 two bids were received for the materials that will
be needed for the project. The bids are summarized below:
Hughes Supply $54,202.70
Northwest Pipe Fittings $56,176.25
Our budget included $65,000 for materials and $35,000 for labor. Both
bids are within the available budget and meet the specifications that
were required. It is my recommendation that the bid for the water main
and hydrant materials be awarded to the lowest bidder, which is Hughes
Supply.