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2. Award Bid - Fire Hydrant Installation ProjectCity of Kalispell Public Works Department Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831 REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid — Fire Hydrant Installation Project, Materials MEETING DATE: September 16, 2002 BACKGROUND: The fiscal year 2002/2003 Water budget includes an appropriation of $100,000.00 for the purchase of hydrants, installation materials and temporary labor to install new hydrants to improve fire protection in locations identified by the Fire Department. Between 30 and 35 new hydrants will be installed in this fiscal year, approximately half the total identified. The remainder will be programmed for next year and additional materials will be obtained at that time. Material specifications were developed and bids were requested by September 4 ". Bids were received from Hughes Supply, totaling $54,202.70, and from Northwest Pipe Fittings, totaling $56,176.25. Following analysis, it was determined that the material to be supplied under both bids meets the specifications. RECOMMENDATION: Award the contract to supply hydrants and installation materials to Hughes Supply. ACTION REQUESTED: AT CITY COUNCIL MEETING OFSEPTEMBER l6—MOTION TO AWARD HUGHES SUPPLYA CONTRACT TO PROVIDE FIRE HYDRANTS AND INSTALLATION MA TERM LS. FISCAL EFFECTS: Initial expenditure of budgeted funds totaling $54,202.70 with additional expenditures for temporary labor to expedite installation, up to a total of $100,000.00. ALTERNATIVES: As suggested by the City Council 7hmc�s-e�Hansz, Pxr. Director of Public Works / Attachment: Bid Recommendation September 16, 2002 Award Bid Hydrant Materials is A. Kukulski City Manager Report compiled September 11, 2002 Interoffice Memo To: Jim Hansz, Public Works Director From: Terri Loudermilk, Administrative Coordinator��' Date: 9/10/02 Re: Water Main and Hydrant Materials Bid During the budget process the Fire Department identified several areas within City limits that do not have adequate hydrants. While this is a fire safety issue, it also impacts the ISO rating in 2 %z years. Therefore, the 2002/2003 Water budget includes an appropriation of $100,000 to replace 30 — 35 of the identified fire hydrants. On September 4, 2002 two bids were received for the materials that will be needed for the project. The bids are summarized below: Hughes Supply $54,202.70 Northwest Pipe Fittings $56,176.25 Our budget included $65,000 for materials and $35,000 for labor. Both bids are within the available budget and meet the specifications that were required. It is my recommendation that the bid for the water main and hydrant materials be awarded to the lowest bidder, which is Hughes Supply.