5. Contract Amendment - Thomas, Dean & HoskinsCity of Kalispell Public Works Department
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Approve Engineering Contract Amendment for Streetscape 2002
MEETING DATE: June 17, 2002
BACKGROUND: The Streetscape 2002 construction is scheduled to begin 30 days after bid
award. Construction will be extensive, complex and far beyond the ability of the City to monitor
with current staff. Our project cost estimates have anticipated that consultant support for this
critical task would be necessary and this cost is factored into the Urban Renewal District budget
for the project. Thomas Dean & Hoskins, Inc. is the design engineer for the project. Design is
complete and their current design services contract obligation will end with completion and
review of contract documents prior to the actual start of construction. Construction phase support
is essential. The cost of this support was initially estimated at $159,346.00, but City staff and
TD&H have identified several task areas where City staff can provide support to reduce costs.
The current estimate for construction phase services is $134,335.00 and reflects the lowest costs
and greatest level of involvement by City personnel that we can identify at this time. An
amendment of the current Streetscape 2002 engineering services contract is necessary to ensure
continuation and continuity of engineering support services for this important project.
RECOMMENDATION: Approve an amendment of the current Streetscape 2002 engineering
services contract with Thomas Dean & Hoskins, Inc. in an amount not to exceed $134,335.00 for
construction engineering and oversight services.
ACT10N REQUESTED: AT CITY COUNCIL MEETING OFJUNE 17—MOTION TO
APPROVE CONTRA CT AMENDMENT if'ITH THOMAS DEAN & HOS%INS TOTALING
$134,335.00 FOR CONS TRUCTIONENGINEERINGAND OVERSIGHT ON THE
STREETSCAPE 2002 PROJECT.
June 17, 2002 StreMmpe 2002 construction services
FISCAL EFFECTS: Expenditure of budgeted Downtown Urban Renewal District fimds
totaling$134,335.00 for construction engineering and oversight. Additional expenditures of
$2,110,332.79 for construction and $57,340.00 for purchase of street furniture will be made.
Total expenditures of Downtown Urban Renewal District funds will be $2,300,000.00.
ALTERNATIVES: As suggested by the City Council
Respectfully
James C.1lansz, P.E. U
Director of Public Works / City Engineer
Attachment: Engineering Services Cost Estimate
June 17, 2002 Streels pe 2002 consnuclion services
C��4.�Xj�
Chris A. Kukulski
City Manager
Report compiled June 11, 2002
FEE and MANHOUR ESTIMATE
CITY OF KALISPELL
CONSTRUCTION MANAGEMENT, INSPECTION and TESTING
STREETSCAPE2002
ESTIMATED MANHOURS. COST & REIMBURSABLES
TASK Project
DESCRIPTION Engineer
Landscape Electrical
Architect En ineer
Resident
Ins odor
Lab/Eng Tech.
Ina ctor II
Draftsman
Clerical
Totals
Streetecape 2002 Construction Management/Inspectlon
- (180 day contract)
_...---...------
-----------.
_
8
U�ctlon-
Contract Admin /Const. Management
Pre-ConstructionMeeting/Contracts
Executed Documents
Shop Drawing Review
Pay Estimates -8
-- Close OuVFlnal InVFln - spection--- -- ---.
As -Built Plan Drafting
Winter Shutdown
264
12
_ g
40
_ _ 48
-
-24
12 _
- -24
-
24
- -._ _.----
-----
40
----
-------
-
------._._...
12 _
24
__.____
-,-__- _
---.-----
__
_ _-_- _-
280
__z._—
_ 4
_._._..z_.._
_--.----
2
----------..
Construction ManagemenVlnspection
Sub -total
430
174
120
1076
0
280
26
Hourly Rate
$77.00
$67.50
$80.00
$54.00
$50.00
$44.00
$31.00
Sub -Total Labor -M mnVlns .
$33,110.00
$11,745.00
$9,600.00
$58,104.00
$0.00
$12,320.00
$806.00
$125,666.00
Strestscape 2002 Special Materials Testln
Concrete testing 70 sets o_f_4 cylinders_
Asphalt Testing.-- _
Compaction testing
Cora Sampling - 6 lots
Core Laboartory Density Tests -
Engineer Oversi ht/Revlew Data
_
Materials Testing
Sub -total
0
0
0
0
0
0
0
Hourly Rate
$77.00
$67.50
$80.00
54.00
$50.00
4.00
$31.00
Sub -Total Labor - Materials Testing
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Expenses/Relmbureables - Streete_cape 2002 Amount
- --- - --- -- --
MlleageNehicle/Travel 900 mi--
. Q0 5 $0 + vehicle $10/day + E.E. Travel _ _ _= _ _ _ _ _ _ $3,600.00
Nuclear Densometer Approx. 6 months total $400/month = $2,400.00
Printing/Mist. plan/Spec Sets, Record drewinge, copies, fax, etc = $2,450.00
---- -----
Total Expenses i
$8,650.00
$8,650.00
TOTAL PROJECT
$134,336.00
7homas, Dean Hoskins, Inc. PAGE 1 of 1 dune e, 2002