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2. Award Bid - Streetscape 2002 - 2nd Ave West Redevelopment Project4P City of Kalispell Post Office Box 1997 - Kalispell. Montana 59903-1997 - Telephone (406)758-7700 Fax(406)758-7758 TO: Mayor Pamela B. Kennedy and Kalispell City Council FROM: Susan Moyer, Community Development Director Chris A. Kukulski, City Manager SUBJECT: Second Avenue West Redevelopment and Senior Housing Project MEETING DATE: June 17.2002 BACKGROUND: The City began seeking grant funding in FY 2000 to make this 40-unit senior housing project a reality. Though unsuccessful in 2001, the City received a $500,000 Community Development Block Grant and a $428,000 H.O.M.E. grant in the 2002 competition cycle. A key component in the grant ranking was the City's willingness to undertake a "neighborhood revitalization" effort in a three -block area that begins at Center Street and runs down to Third Street West. Second Avenue West is part of the official "seniors walkway" established by Dr. Lauren Block before his retirement. Second Avenue West currently lacks any amenities that exist on Main Street or will be created on the First Avenues as a result of the Streetscape Project. Staff estimated a cost of $96,000 to revitalize the three -block area in 2000. That amount was pledged as "city contribution" TIF match on the grant applications, and it is listed in the FY 2002 TIF Budget. That cost estimate did not include all the upgrades to make the project conform to the First Avenues Streetscape amenities (minus the bulb outs) because the First Avenues Streetscape project had not yet been designed. However, in an effort to obtain the best price for the project, as well as tie into the theme developed in the First Avenues Streetscape, both Projects were put to bid at the same time. The low bid for the Second Avenue West project came in at $265,741. The difference between the original cost estimate of $96,000 and the low bid is $169,741. It is estimated that this difference can be covered through any remaining TIF funding after the Streetscape 2002 is awarded as well as the use of the Program Income contained Community Development Revolving Loan and Redevelopment Fund FY 2002 Budget for redevelopment activities.. RECOMMENDATION: Staff is recommending that City Council approve Schedule I in the bid packet for the Second Avenue West Project and the total construction cost be covered from the above referenced budgets. Please refer to the attached letter from Sitescape Associates regarding the extensive experience of the low bidder and the fact the work will compliment the construction of the new City parking lot on the old Keno Inn site as well as the First Avenues Streetscape 2002 Project. FISCAL EFFECTS: The Second Avenue West Senior Housing Project is projected to generate $47,000 annually in taxes. Additionally, the funding from the two grants is loaned on a deferred basis to the developer and will be paid back to the city with interest. The City will receive approximately $1,725,000 in principal and interest from the developer over the life of the loans. ALTERNATIVES: As suggested by council. Susan Moyer, Community Development Dir ctor Memo Prepared: June 12, 20 Ch s A. Kukulski, City Manager 1 Sit-err,ape \� vvwnesgay,.June 1L, CWUL EMdI: sitexape@cenhuylel.nef Based on the attached results of the bid opening last Thursday for the 2"d Avenue West Streetscape Project, we recommend that'the Kalispell City Council award the Schedule One Contract Bid of $265,791.21 to:Sandon Construction. As you know, Sandon Construction has extensive. experience with the kind of site improvement work proposed for the block faces on 2' Avenue West from Center Street to 3"i Street West. The work will compliment the construction of the new City parking lot on the corner,of 2"d Avenue West and 2"d Street West and the new Senior Housing project. between 10 Street West and 2nd Street West. In addition, the ` project will bring the 2nd Avenue`streetscape into conformance with the Streetscape 2002 Project. Thank you for your. attention. Please call if you have anv Questions. Mwnbw of the American socleb of Landscape'ArahRec ure BID PROPOSAL ITEM Sandon settle LHc Estimated NO. DESCRIPTION QUANTITY I UNITS unit Price I Total Price unit Price Total Price unit Price Total Price unit Price Total Price SCHEDULE 1 - 2nd Avenue West Streetsca - East and West Side of Avenue all Items 101 Mobilization Bondina and Submittals _ 1 LS $ 7800.00 $ 7800.00 $ 30000.00 $ 30000.00 $ 21210.25 $ 21210.25 $10000.00 $10000.00 102 Traffic Control 1 LS $ 5000.00 $ so00.00 S 14000.00 $ 140W.00 $60600.00 $ 60600.00 $a 000.00 $8000.00 103 Construction Surveys 1 LS $ 46W.00 $, 4600.00 $ 15000.00 $ 15000.00 $ 12W8.00 $ 12528.00 $2000,00 $2000.00 Remove and Replace Conc. Driveway, 106 6" 1,702 SO FT $ 5,78 $ 9,837.56 $ 5.70 $ 9 701.40 $ 5.17 $ 8,799.34 $4.00 $6 808.00 Subexcavation and Stabilization 108 Gravel 100 CU YID $ 8.00 $ 800,00 $ 11.25 $ 1,125.00 $ 16.17 S 1,617.00 S15.00 $1 500.00 Concrete Curb & Gutter - Standard, 109 includln apron/approaches 1.727 LN FT $ 27.33 $ 47,198.91 $ 23.90 S 41275.30 $ 26.52 $ $18.00 $31 086.00 _ _45800.04 Remove and Replace existing sidewalk wl Color Conc. - 4" thick, 111 willow green 9588 SO FT $ 5,27 S 50,52876 $ 6.90 $ 66157.20 $ 5.66 $ 54268.08 $5.00 $47940.00 Remove and Replace existing corner with Color Conc. - 4" thick, Brick, Red 113 Corner/Ramp 959 SO FT $ 5.56 $ 5332.04 $ 6.90 $ 6817.10 $ 5.23 $ 5015.57 $5.50 $5274.50 4" Asphalt Concrete, removelreplace for installation of electrical conduit and 116 seeming_ 160 SQ YD $___38.oD $ 60811.00 $ 21.00 $ 3360.00 $ 21.34 $ 3414.40 $10.00 $1,11M.00 120 Adjust Catch Basin to Grade 1 EACH S 85000 $ 850.00 $ 150.00 $ 150.00 $ 303.30 $ 303.30 $500.00 $500.00 Striping - White for Intersection 122 Crosswalks both ways 1 _ LS $ 1,371.00 $ 1.371.00 15000.00 $ 13000.00 $ 2120.40 $ 2120.40 $3,000.00 $3000.00 _ Banner Arms for Street Light Poles - Break -away wl 112" threaded ends - 124 Black 22 Pairs_ $_ 110.00 $ 2.420.00 $ 305.00 $ 6710.00 $ 250.80 $ 517.80 $100.00 $2200.00 125 6'Bench- Furnish and Install _ 5 EACH $ 1207.00 S__6035.00 $ 900.00 $ 4500.00 $ 501.77 $ 2508.85 $800.00 $4000.60 Ornamental Sign Posts wl 2 Brackets _ and 1 TopFinial per Post - Furnish and 129 Install 10 EACH $ 526,00 $ 5260.00 $ 750.00 $_._ 7500.00 $ 730.80 S 7308.00 $400.00 $4,000.00 A:/MPW00300.DOC 5/0a/00 BID PROPOSAL ITEM SarMon Settle LNc Estlrnated NO. DESCRIPTION QUANTITY UNITS Unit Prke Total Price I unitPrice Total Price Unit Price Total Wive unit Price Total Price Ornamental Sign Blades - Furnish and 130 Install _ 4 EACH s 270,00 $ 1,080,00 $ 350.00 $ _._ 1,400.00 $ 344.40 $ 1 377.E $300.00 $1 200.00 Ornamental Sign Bracket for Traffic Control Signs on Light Posts - Furnish 131 and Install _ 12 EACH $ 77,00 $ 924.00 $ 115.00 $ 1380.00 $ 123.60 $ 1483.20 $200.00 $2400.00 Decorative Street Lights - including light assembly, concrete poles, concrete bases and base conduit, anchor bolts, base plates and 1W threaded inserts for banner arms - 134 Furnish and Install 22 EACH $ 3213.00 $ 70686.00 $ 3900.00 $ 656W.00 $ 3 440.00 $ 84480.00 $2,e0o.o0 $57200.00 Street Tree Planter Assemblies - 135 Furnish and Install 17 EACH $ 522.00 $ 8,674,00 $ 500.00 $ e500.00 $ 980.55 $ 16669.35 $600.00 $10200.00 Street Tree Planter Grate and Tree 136 Guard Onl - Furnish and Install 17 EACH $ 79400 S 13,447.00 $ 690.00 $ 11 730.00 1 $ 651,61 $ it,olrTV $750.00 $12 750.00 137 Trash Receptacle -Furnish and Install 3 EACH $ 7�.00 $ 2,280,00 $ 550.00 E 1,650.00 $ 527.15 $ 1 5e1.45 $500.00 $1 500,00 Drip Irrigation System Including connection to parking lot meter and 139 automatic controller 1 LS EJ_63400 $ 4634A0 $ 3500.00 $ 3500.00 $ 12000,00 $ 12 000.00 $12000.00 $12000.00 Supply Conduit, Cable and electrical service connection for ornamental 140 lighting 1 LS $ 10 750.00 E 10 750.00 ib .00 14 250.00 $ 19 500.00 $ 19 500.00 $5 000.00 $5 000.00 SUB -TOTAL SCHEDULE 1 (Numbers) $230,168.60 E 265,788.27 $ 349,306.00 $ 379,179.80 SUB -TOTAL SCHEDULE 1 (Words) 265 79127 Actual Bid Dollars A:/MPW00300.DOC 5/08100 BID PROPOSAL ITEM SaMon SetOe LXe Eatlmated NO. DESCRIPTION QUANTITY UNITS unit Price Total Price unit Price Total Price Unit Price Total Prim unit Price Total Price SCHEDULE 2 - Reduced Scope A 2nd Avenue West Streetsca - East and West Side exclude irri . & select site furnishin s 201 Mobilization Bondin and Submittals 1 LS $ 7900.00 $ 7800.00 $ 26000.00 $ 60000.OD $ 20768.65 $ 20766.65 $1000D.00 $100W.00 202 Traffic Control _ 1 LS $ 5000.00 $ 5000.00 $ 14000.00 $ 14000.00 $ 6o609.OD $ 6o600.ao $6000.00 $6000.00 203 ConstrUCtion Surve _ 1 LS $ 4600.00 $ 4600.00 $ 15000.00 $ 15000.00 $ 12528.00 $ 12 pM.00 $2,0D0. $2,000.00 Remove and Replace Cone, Driveway, 206 61, 1702 SQ FT $ 5.78 $ 9837.56 $ 5.70 $ 9__,701.40 $ 5.17 $ 8799.34 $4.00 E6608.00 Subexcavation and Stabilization 208 Gravel 100 CU YD $ 8.00 $ aoom $ 11.25 S 1125.00 $ 16.17 $ 1617.00 $15.00 $1150D.00 Concrete Curb & Gutter - Standard, 209 _ includin a ton/a roaches _ 1 727 LN FT $ 27.33 S 47,198.91 $ 23.90 $ 41275.30 $ 26.52 $ 45800.04 $16.OD $31086.0.0 Remove and Replace existing sidewalk w/ Color Cone. - 4" thick, 211 willow Oreen 9,588 _ SQ FT $ 5.27 $ 50528.76 $ _6.90 $ 66157.20 $ 5.66 $ 54268.08 $5.00 $47940.00 Remove and Replace existing corner _ with Color Cone. - V thick, Brick Red 213 Corner/Ram 959 SOFT s _ 5.56 $ 5,332,04 $ 6.90 $ 6617.10 5.23 $ 5015.57 $& $5274.50 4" Asphalt Concrete, remove/replace _$_, for installation of electrical conduit and 216 sleevin 160 SQ YD S 38.00 $_ 6080.00 S 21.00 S 3360.00 21.34 $ 3414.40 $10.00 $1600.00 220 Adjust Catch Basin to Grade 1 EACH s s5o.00 s 850.00 $ 150.00 $ 150.00 $ 303.30 $ 303.30 $500.00 $500.00 Striping - White for Intersection 222 Crosswalks both ways 1 LS S 1371.00 $ 137100 $ 15000.00 $ 15000_OD 2120.40 $ 212OA0 $3000.00 $3000.00 225 6'Bench- Furnish and Install 5 EACH $ 1207.00_ $ 6035.00 $ 900.00 $ 4500.00 ,$_ $ 501.77 E.__2508.85 $800.00 $4000.00 Ornamental Sign Posts w/ 2 Brackets and 1 TopFinial per Post - Furnish and 229 Install 10 EACH $ 526,00 $ 5260,00 E._ 750.00 $ 7500.00 $ 130.80 $ 7308.00 $400.00 $4 OOD.00 Ornamental Sign Blades - Furnish and 230 Install _._ 4 EACH $ 270.00 $ 1,080,00 5 350,00 $ 1 000.00 $ 344.40 $ 1,377.60 $300.00 $1 200.00 A/MPW00300.DOC sma/o0 BID PROPOSAL ITEM Bandon settle LHC Estimated NO. DESCRIPTION QUANTITY UNITS Unit Prim Tow] Price Unit Price Total Price unit Prim Total Price Unit Price Total Price Ornamental Sign Bracket for Traffic Control Signs on Light Posts - Furnish 231 and Install 12 EACH $ 77.00 5 924.00 $ 115.00 $ 1380.00 $ 123.60 $ 148320 $200.00 $2400.00 Decorative Street Lights - including light assembly, concrete poles, concrete bases and base conduit, anchor bolts, base plates and %" threaded inserts for banner arms - 234 Furnish and Install ,__ 22 EACH $ 3,21300 $ 70888.00 $ 3900.00 $ 85800.00 $ 3840.00 $ 84480.00 $2600.00 $57200.00 Street Tree Planter Assemblies - 235 Furnish and Install 17 EACH $ 965oo $ 18405.00 $ 500.00 $ __ 8500.00 $ 980.55 $ 18669.35 $600.00 $10200.0D Street Tree Planter Grate and Tree 236 Guard On - Furnish and Install 17 EACH $ 652.00 $ 11 084.00 $ 690.00 $ 11 730.00 $ 051.61 11 077.37 $750.00 $12 750.00 Supply Conduit, Cable and electrical _$_ service connection for ornamental 239 li htin 1 LS a 10750.00 $ 10750.00 0 $ 14250.0 $ 14250.00 $ 18500.00 19500.00 $S OOD.OD $5000.00 SUB -TOTAL SCHEDULE 1 (Numbers) $214,468.50 5 261.62727 - 333,446.00 $ 359.639.15 SUB -TOTAL SCHEDULE 1 (Words) 261 625.27 Actual Bid Dolla A:/MPW0030D,DCC 5/oaw 00300-5 BID PROPOSAL ITEM Sa"don Settle L11C Estimated NO. DESCRIPTION QUANTITY UNITS unit Price Total Price I Unit Prim Total Price Untt Prke Total Price unit Price Total Price SCHEDULE 3 -Reduced Scope B - 2nd Avenue West Streetsca - exclude all items West Side 301 Mobilization Bondlnp and Submittals 1 LS $ 400000 $ 4000.00 $ 1 0000.00 $ 18000.00 S 14210.65 $ 14210.85 $10,0W.00 $1000o.00 302 Traffic Control _ 1 LS $ 30DD.00 $ 3000.00 14,000.00 $ 14000.00 $ 80600.00 $ 60600.00 $8000.00 $8000.00 303 ConStrUCtl0n Surveys ___1 LS a 2300.00 $ 2,30D.00 $ 15 Oo0.o0 $ 15000.00 $_125800 $$ 12528.00 $2,000.00 $2000.00 Remove and Replace Conc. Driveway, 306 6"__ 1081 SOFT $ s.78 $ 6248.18 $ 5.70 $ 8161.70 $ 5.17 $ 5588.77 $4.00 $4324.01) Subexcavation and Stabilization 308 Gravel _ 50 CU YD S _8.00 $ 400.00 $ 11.25 $ 562.50 S 16.17 $ 806.50 $1500 $750.00 Concrete Curb & Gutter - Standard, 309 including aQrpn/approaches 776 LN FT $ 27,33 $ 21,208.06 S 23.90 $ 18548.40 _$ 26.52 $ 2057S52 $18.00 $13968.00 Remove and Replace existing sidewalk w/ Color Conc. - 4" thick, 311 willow green 3997 SOFT $ 5,27 S 21061,19 $ 6.90 $ 27579.30 $ 5AS $ 22823.02 $5.00 $15985,OD Remove and Replace existing corner with Color Conc. - 4" thick, Brick Red 313 Corner/Ramp 505 SO FT $ _ 5.56 $ 2,807.80 $ 8.90_ $ 3484.50 $ 5.23 S 2 s41.15 $5,5p $2 7_77.50 4" Asphalt Concrete, remove/replace for installation of electrical conduit and 316 sleevin _. - 75 SO YD S 38.00 $ 2,850.DO $ 21.00 $ 1575.00 $ 21.34 $ 1600.50 $10.00 $750.00 _320 Adult Catch Basin to Grade 1 EACH $ 650.00 $ 650.00 $ 150.00 $ 150.00 $ 303.30 $ 303.30 $500.D0 $500.00 Striping - White for Intersection 322_ Crosswalks both ways 1 LS $ 695.0o s 686.00 $ 15.000.00 $ 15000.00 $ 2120.40 $ 2"120.40 $3000.00 $3000.00 Banner Arms for Street Light Poles - Breakaway w/ 1Y2' threaded ends - Black 11 Pairs S 110.00 $ 1,210.00 $ 305.O0 $ ___3 �.00 $ 250.80 $ 275&80 $100.00 $1100.00 r�25324 6' Bench -Furnish and Install 3 _ EACH s 1 207.00 $ 3.621.00 $ 900.00 $ 2 700.W $ 501.77 $ 1,505.31 5800.00 $2 4c0.00 Ornamental Sign Posts wt 2 Brackets and 1 TopFinial per Post - Furnish and 329_ Install 5 EACH $ 526.00 $ 2630.00 $ _,_,750.00 $ 3750.00 $ 730.80 $ 3654.00 $400.00 $2000.00 A:/MPW00300.DOC 5/0&W BID PROPOSAL ITEM Sannon setae LHC Eatimaten NO. DESCRIPTION QUANTITY UNITS Unit Price Total Price unit Price Total Price Unit Price TOW Rice Unit Prim Total Prim Ornamental Sign Blades - Furnish and 330 Install 4 EACH $ 270.00 $ 1,060.00 $ 350.00 $ 1400.00 $ 344.40 $ 1377.e0 $300.00 $1200.00 Ornamental Sign Bracket for Traffic _ Control Signs on Light Posts - Furnish 331 and Install _ 6 EACH s 77.00 $ 462.00 $ 115.00 $ 690.00 $ 123.60 $ 741.60F$200.00 $1 200.00 Decorative Street Lights - including light assembly, concrete poles, concrete bases and base conduit, anchor bolts, base plates and Y2threaded inserts for banner arms - 334 Fumish and Install 11 EACH $ 3213.00 $35343A0 $ 3900.00 $ 429W.00 3840.00 $ 42 40.00 $26600.00 Street Tree Planter Assemblies - 335 Furnish and Install 9 EACH $ 965.00 $ e6woo $ 500:00 $ 4500.00 $ 960.55 $ 8824.95 $60D.00 $5400.00 Street Tree Planter Grate and Tree ., 336 Guard On - Furnish and Install 9 EACH s 652.00 s 5,868.00 $ 690.00 $ 6210.00 651.61 $ 5864.49 $750.00 $6750.00 337 Trash Receptacle -Furnish and Install _ _ 2 EACH $ 760.W $-,-- 1,520.00 $ 550.00 s 1,100.00 $ 527.15, $ 1,054.30 $500.00 $1,000.00 Drip Irrigation System Including connection to parking lot meter and 339 automatic Controller 1 LS $ 2317.00 $ 2317.W $ 35W.00 $ 3500.00 $ 120W.00 $ 12000.00 $8000.00 Supply Conduit, Cable and electrical _ __$6,000.00 service connection for ornamental 340 fi htin 1 LS 5375.00 $ 5375.00 $ e300.00 8300MO $ 17400.W s 17400.00 $3,000.W $3000.00 SUB -TOTAL SCHEDULE 1 (Numbers) $128,704.50 $ 133,525.25 $ 198.464.40 $ 235,024.66 SUB -TOTAL SCHEDULE 1 (Words) Mani AJMPWOD300.DOC 5/08/00 00300-5