13. Resolution 4733 - City Clerk & Finance Office Fees4DCity of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax(406)758-7758
REPORT TO: Honorable Mayor and City Council
FROM: Theresa White, City Clerk
Chris A. Kukulski, City Manager
SUBJECT: Fees for Copies of Records Supplied to the Public
MEETING DATE: July 15, 2002
BACKGROUND: The City Clerk's office routinely receives requests for copies of public
records. Some of these records are only a page or two, others are quite extensive in length. By law,
the City must provide information to the public and staff is recommending a reasonable fee be
charged to recover the public cost.
Resolution 4733 is based on the fee schedule for County Clerks as set in State statute. All
monies collected must be reported as General Fund Revenue as required by law. In addition to the
fees for the City Clerk, we have also added fees for copies of budget books and annual financial
reports that are often requested from the Finance Office.
RECOMMENDATION: Council pass Resolution 4733 authorizing the proposed fee schedule.
ALTERNATIVES: As recommended by the City Council.
Respectively submitted,
Theresa White Chris A. Kukulski
City Clerk City Manager
Report compiled July 10, 2002
RESOLUTION NO. 4733
A RESOLUTION TO ESTABLISH A FEE SCHEDULE FOR COPIES OF PUBLIC
RECORDS AND CERTIFICATIONS FROM THE OFFICES OF THE CITY CLERK AND
FINANCE DIRECTOR.
WHEREAS, the City Clerk and Finance Director receive a number of
requests for copies of City records, and
WHEREAS, the City Clerk receives requests for certification of
records, and
WHEREAS, in order to recover the public cost of service, a fee
schedule should be implemented for this information.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALISPELL FOLLOWS:
SECTION I. The fee schedule for providing a copy of a
document or record:
For the first page of any document: 50 cents
For each subsequent page: 25 cents
For council meeting packets: 15 dollars
For budget book: printing cost
For annual financial report: printing cost
SECTION II. The fee schedule for providing certified
copies:
For each certification
with seal affixed: 2 dollars
SECTION III. This Resolution
immediately upon
Council.
shall become effective
its passage by the City
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF
THE CITY OF KALISPELL, THIS DAY OF , 2002.
Pamela B. Kennedy
Mayor
ATTEST:
Theresa White
City Clerk
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