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3. Award Bid - Dump Truck with Plow and Sander' City of Kalispell Public Works Department Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831 REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid — Single Axle Dump Truck with Plow and Sander MEETING DATE: December 16, 2002 BACKGROUND: The fiscal year 2002/2003 Special Street Maintenance budget includes an appropriation of $81,500.00 for the replacement of plow truck #335, a 1972 model truck. See attached photo. A total of six bids were received, one of which was faxed and determined to be non -responsive. Two bids are within the available budget: Western Star Trucks at $71,765.00 and Missoula Truck Sales at $76,995.00. Both bids were determined to be responsible and responsive. The bid tabulation is attached. The Public Works Superintendent recommends purchase from Western Star. In addition, we recommend that the purchase include a stronger dump body and a stainless steel sander. These additions will add greatly to the service life of the unit and should at least triple the life of the sander unit. Total cost of the recommended purchase is $75,505.00, which is less than the budget and $1,490.00 below the next low bid. RECOMMENDATION: Award bid for a single axle dump truck to Western Star Trucks based on a low bid of $71,765.00 plus $900.00 for a stronger dump body and $2,840.00 for a stainless steel sander unit, for a total of $75,505.00. This is $5,995.00 less than budgeted. ACTION REQUESTED: AT CITY COUNCIL MEETING OFDECEMBER 16 — MOTION TO AWARD BID FOR A SINGLE AXLE DUMP TRUC%TO WESTERN STAR TRUCKS OFHELENA, MONTANA. FISCAL EFFECTS: Expenditure of Special Street Maintenance funds totaling $75,505.00. ALTERNATIVES: As suggested by the City Council Director of Public Works / Attachment: Bid Recommendation December 16, 2002 Award Bid Single Axle Dump Truck.doc Chris A. Kukulski City Manager Report compiled December 11, 2002 Memorandum To: James Hansz, Public Works Director From: Leonard Hogan, Public Works Superintendent Date: December 11, 2002 Re: Bids — Single Axle Dump Truck w/Snowplow & Sander The City of Kalispell received seven (7) sealed bids on December 3, 2002 for a single axle 33,000 GVW truck with dump body, snowplow and sander. Husky International had the high bid at $89,216.78 and the low bid was with Western Star Trucks out of Helena at $71,765.00. Western Star Trucks met all the minimum specifications. After reviewing the bids, I recommend we upgrade the options of the sand spreader and dump body. The HDSA (Brawny) dump body made by Henderson is Western Star's economy type box. It would be my recommendation to upgrade to the stronger Henderson Mark 2 dump body package at an additional cost of $900.00. I also recommend that the Henderson FSH sand and salt spreader be upgraded to the Henderson FSH-III material spreader in 304 stainless steel at a cost of $2,840.00. The addition of the two options would increase the life of the equipment and should triple the service life of the sander The cost of the upgrades would bring the total cost to $75,505.00 that is $1,490.00 less than the 2"d lowest bid of $76,995.00 from Missoula Truck Sales. It is my recommendation the City approve the purchase of the Single Axle Dump Truck w/Snowplow and Sander from Western Star Trucks with the upgrade options. December 16, 2002 Award Bid Single Axle Dump Truck.doc BID TABULATION FOR SINGLE AXLE DUMP TRUCK W/SNOWPLOW & SANDER Bidders Base Bid w/Options Western Star Trucks $71,765.00 $75,505.00 Missoula Truck Sales $76,995.00 *NW Peterbilt $79,089.00 Freedom Freightliner $81,889.00 $82,027.72 Husky International $82,689.78 $89,216.78 Jim's Pacific $83,260.00 *NW Peterbilt was disqualified for faxing their bid. December 16, 2002 Award Bid Single Axle Dump Truck.doc Street P #335 — 1972 Chevy C50 Truck Mileage — 85,779 The suspension and brake system is worn out. The transmission does not shift properly and parts are difficult to locate for a 30-year-old vehicle. The body is very badly rusted. In the last 10,000 miles we have spent $3,012.50 on repairs.