3. Reject Bid - Buffalo Hill Water System TelemetryCity of Kalispell Public Works Department
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Reject Bid — Water System Telemetry Project
MEETING DATE: August 19, 2002
BACKGROUND: The fiscal year 2002/2003 Water budget project includes an appropriation of
$60,000.00 for the replacement of obsolete telemetry and control equipment in the water
production system. A project was designed for these replacements and bids were received and
opened August 7, 2002. Two bids were received: Technical Systems, Inc., for $147,606.00, and
from Terrex Industries, Inc., for $122,000.00. Both bids greatly exceed the available budget and
the engineer's estimate. Further, upon analysis the bid from Technical Systems was determined
to be non -responsive. The engineer's bid analysis and recommendation that the bids be rejected
is attached. Staff concurs with the recommendation.
RECOMMENDATION: Reject all bids for the Water System Telemetry Project.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF AUGUST 19—MOTION TO
REJECT BIDS FOR THE WATER SYSTEM TELEMETRY PROJECT.
FISCAL EFFECTS: None for the present, eventual expenditure of budgeted funds for
equipment replacement after alternatives have been examined.
ALTERNATIVES: As suggested by the City Council
Respectfully
James C. Hansz, P.E. / /
Director of Public Worts/City Engineer
Attachment: Bid Recommendation
August 19, 2002 Reject bids Water Telemetry System Upgrade
c" k
Chris A. Kukulski
City Manager
Report compiled August 12, 2002
himl
_ y
ENGINEERSMORMSON
!
SCIENTISTS
ERLE, INC.
SURVEYORS
PLANNERS
An Employee -Owned Company
1220 WHITEFISH STAGE ROAD, UNIT 3A • PO.30X 8057 • KALISPELL. MT59904-1057. 406-752-2216 • FAX 406-752-2391
August 9, 2002
Mr. Jim Hansz, P.E.
Public Works Director
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
ATTN: Mr. Dick Amerman
Re: Kalispell Water System Telemetry and
Buffalo Hill Standby Generator Upgrades.
Bid Results and Award.
Gentlemen,
On August 7, 2002 sealed bids were publicly opened on the two (2) projects referenced
above. For each project two (2) bids were received which are summarized below:
I. WATER SYSTEM TELEMETRY PROJECT
A. Technical Systems, Inc.
Lynnwood, Washington $147,606.00
B. Terrex Industries, Inc.
Great Falls, Montana $122,000.00
II. BUFFALO HILL STANDBY GENERATOR UPGRADE
A. Pavlik Electric, Inc.
Missoula, MT $223,700.00
B. Nelson Electric, Inc.
Bigfork, Montana $217,299.00
"Providing resources in partnership with clients to achieve their goals"
MORRISON
A MAIERLE, INC.
The two (2) bids received for the Water System Telemetry Project were substantially
above the Engineer's Estimate of probable cost of $50,000 to $60,000. Additionally, the
bid received from Technical Systems, Inc., Lynnwood, Washington, was determined to
be non -responsive do to the fact that the Bid Proposal was not submitted with the
complete Project Manual and Addendum Number One (1) was not acknowledged. With
Terrex Industries' bid being more than twice the available funds for this project, it is our
recommendation both bids be rejected and other avenues pursued to replace the existing
aged telemetry equipment.
The two (2) bids received for the Buffalo Hill Standby Generator Upgrade Project have
been determined to be responsive, responsible and below the Engineer's Estimate of
probable cost of $225,000 to $250,000. We therefore recommend a Contract for this
project be awarded to Nelson Electric, Inc. of Bigfork, Montana for their lump sum bid of
$217,299.00 subject to all stated conditions within the bid documents, Addendum
Number One (1) and City funding.
Should you have any questions, please feel free to contact us.
Sincerely,
Morrison-Maierle, Inc.
Terence W. Richmond, P.E.
V.P. Office Manager
cc: Technical Systems, Inc., 2303-196th St. S.W., Suite B
Lynnwood, Washington 98036
Terrex Industries, Inc., 4307 N. Star Blvd.
Great Falls, Montana 59405
Pavlik Electric, Inc., P.O. Box 2877
Missoula, Montana 59806
Nelson Electric, Inc. P.O. Box 1260
Bigfork, Montana 59911