3. Facility Plan 2000 Contract Amendment #3City of Kalispell Public Works Department
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831
REPORT TO: Mayor and City Council
FROM: Jim Hansz, Director of Public Works
SUBJECT: Facility Plan 2000, Amendment #3, Wastewater Treatment Plant Expansion
PER
MEETING DATE: April 1, 2002
BACKGROUND: Facility Plan 2000 for the City's water, sewer, storm drainage and
wastewater treatment facilities identified a large number of urgently needed facility
improvements. The planning study also concluded that the City's wastewater treatment plant will
require expansion in approximately 2006. This expansion is necessary to accommodate growth
and will occur approximately five years sooner than originally anticipated when it was designed
many years ago. In response to this, the City Council directed staff to begin work immediately on
the first phase of planning and preliminary engineering necessary to define the new facility. This
will produce a Preliminary Engineering Report (PER) that will guide the final design and support
the future solicitation of grants and loans to fund the construction. Work on the PER will be done
via amendment of the current Facility Plan 2000 contract with HDR and Morrison Maierle. The
amendment has been developed and is estimated to cost $127,875.63. A portion of this cost will
be covered with grant funds. We have been notified by DNRC that the City was awarded a
$10,000.00 grant for this work. In addition, we are applying for a $20,000 CDBG planning grant
with high confidence it will be approved.
RECOMMENDATION. Staff recommends Council authorize Amendment #3 to the contract
for Facility Plan 2000.
ACTION REQUESTED: MOTION APPROVING AMENDMENT #3 TO THE
CONTRACT FOR FACILITY PLAN 2000 TO PREPARE A PRELIMINARY
ENGINEERING REPORT ON EXPANSION OF THE CITY'S WASTEWATER
TREATMENT PLANT AND AUTHORIZING THE CITY MANAGER TO ISSUE THE
AMENDMENT.
FISCAL EFFECTS: Eventual expenditure of $30,000.00 in grant funds and additional WWTP
funds, currently estimated at $97,875.63, for preparation of the Preliminary Engineering Report.
ALTERNATIVES: As recommended by the City Council.
Respectively submitted:
Hansz, P.1~
of Public W ks/Cit Engineer
Attachment: Amendment #3 Scope of Work
—"
Chris A. Kukulski
City Manager
Report compiled March 28, 2002
SCOPE OF SERVICES:
Task 100. Project Management.
The Consultant Team's project manager and task manager will actively manage the
project team, including sub -consultants. The project manager and designated task
manager will keep in regular contact with City staff via written and verbal
communications. E-mail, fax and telephone will be utilized whenever practical. Four
on -site progress meetings will be planned, in conjunction with other meetings and
workshops outlined in other tasks. On a monthly basis, project invoices wilt be
prepared along with a written report of project progress and budget tracking. In
addition to management of the project team, the designated task manager will serve as
the coordinator of all contacts with State agencies.
Task 1300. Wastewater Treatment Plant Facility Plan (Preliminary Engineering
Report)
Objective:
Preparation of a Facility Plan Update for the Kalispell Advanced Wastewater Treatment Plant
(KAWWTP). The Facility Plan shall plan for development and upgrade of the existing
KAWWTP over a 23 year period, through 2025. The Facility Plan will be prepared in
accordance with applicable standards of the Montana Department of Environmental Quality
(MDEQ), and in accordance with the outline for Preliminary Engineering Reports (PER)
prepared by Water, Wastewater and Solid Waste Action Coordinating Team (W2ASACT) so
that it may be used in support for any State or Federal grant and loan program. To the
greatest extent possible, planning information from the Facilities Plan 2000 will be utilized.
Where appropriate, on -site operational testing and computer modeling will be used to re -rate
the capacity of the existing facilities.
Subtasks:
1301 Project Kickoff Meeting and Technical Workshops. The consultant team will meet
with City staff on three occasions ferthe d-infemhally discussing --
project progress and findings in a workshop setting. Preparation for these meetings is
included in this subtask. These meetings will be held at the KAWWTP. MDEQ staff
will be invited to participate in the workshops, if desired by the City. Workshop notes
will be prepared and distributed to all participants. The goal for the workshops is to
provide overall project direction and consensus building on major decisions_
1302 Update Existing Sewage Flows and Loadings. Update current flow and load data
developed in recently completed Facilities Plan 2000 with most current flow and load
3/7/02 10:52 AM 1 DRAFP
information from the KAWWTP. Revise per capita estimates for Kalispell and
Evergreen wastewater systems for future planning. Prepare a special sampling
program, in concert with Plant Staff, for additional evaluation of specific wastewater
characteristics important to the operation and expansion of a BNR facility. Summarize
and evaluate collected data for utilization in facility planning efforts.
1303 Develop Future Planning Characteristics. Utilizing recently completed Facilities Plar
2000 and updated per capita load data (subtask 1302), project KAWWTP influent flow
and load values through 2025. Current and future treatment plant discharge and
biosolids disposal requirements will be investigated and summarized_ MMI will meet
with State DEQ staff in the Permits Section and the Technical and Financial Assistance
Bureau to coordinate future planning criteria. The effects of proposed in -steam
ammonia standard changes will be evaluated.
1304 Evaluate Capacity and Expansion of Existing Liquid Treatment Plant Unit
Processes and Support Facilities. Each unit process and area of the KAWWTP will
be evaluated with a spec emphasis on 1) current reliable capacity, 2) remaining life
of existing equipment, 3) process/physical modifications for increased capacity, and 4)
future application of technology. Non -process areas will be evaluated for current
utilization and functionality, and future utilization and needs. An evaluation of current
odor control facilities will be prepared and reoomrnendations wig be given as to the
altematives for modification and expansion. Technologies discussed will be atomized
mist scrubbers, packed tower scrubbers, and compost filter beds.
Four areas will receive special evaluation: bioreactor and BNR process configuration,
filtration performance and efficiency, UV disinfection capacity, and fermentation system
configuration and design.
Bioreactor and BNR Process Configuration — The existing BNR process configuration
will be evaluated and compared to recent advances in BNR process understanding.
Preliminary steady state computer modeling (Biowin) will be performed, calibrated to
existing data as possible, to assist in identifying alternative process approaches and
optimized zone sizing. Based on this evaluation, a re -rating of secondary capacity will
established for planning purposes. Assist the City in identifying additional sampling to
supplement existing data. A preliminary evaluation of fixed film and membrane
technologies, as an enhancement to the current suspended growth technologies, will
be performed. The existing aeration system will be evaluated along with modification to
fine bubble diffusers.
Filtration Performance and Efficiency —The capacity and performance of the existing
filtration system will be preformed utilizing available data from the plant and
investigation of performance at other facilities. Alternate filtration technologies will be
evaluated and comparative upgrade and expansion scenarios will be developed,
considering existing physical limitations.
UV Disinfection Capacity — The existing ultraviolet disinfection system will be evaluated
with a focus on expandability, upgrade to more current technology, and energy savings.
3/7/02 10:52 AM 2 DRAFT
Newer technologies from Trojan (manufacturer of current equipment) will be compared
to alternatives from other manufacturers.
Fermentation System Configuration and Design — The existing fermentation system will
be evaluated with a focus on current VFA production performance (and comparison to
other locations), and expandability of the existing system for future flows and loads.
Newer process technologies will be evaluated to maximize the use of the current
tankage and minimize the need for additional facilities. Future fermenter configuration
will be recommended.
Additional facilities that could be required for compliance with more stringent TMDL
limits will be identified and one feasible flow scheme will be carried forward for
additional evaluation and cost estimating.
1305 Evaluate Capacity and Expansion of Existing Solids Treatment Facilities and
Biosolids Disposal Planning. Each solids unit process of the KAVVWTP will be
evaluated with a specific emphasis on 1) current reliable capacity, 2) remaining life of
existing equipment, 3) process/physical modifications for increased capacity, and 4)
future application of technology. It is anticipated that near term capacity needs for the
major solids handling facilities will be met through additional operational hours of
existing equipment.
The current biosolids disposal program will be evaluated with a focus on future costs
and viability. Investigate two alternate biosolids disposal approaches, including
additional City -owned on -site or off -site processing prior to disposal. Identify specific
actions or steps that the City should take to ensure a viable, long-term and cost
effective biosolids disposal program.
1306 SCADA System Evaluation. Perform a cursory review of the capabilities of the
existing SCADA system and develop a preliminary cost estimate for upgrade or
replacement of the System.
1307 Develop Future Plant Expansion Alternatives. The information developed in earlier
tasks will be used to determine future treatment plant capacity needs. Expansion
alternatives will be developed that address plant capacity needs for a period through
2025. Alternative development will include evaluating potential construction phasing
scenarios that would allow for staging of some facilities upgrades. Facility expansion
needs will be evaluated for liquid and solid treatment processes, and for support
facilities.
1308 Develop Project Costs, Compare And Select Alternatives. This task will further
develop the alternatives identified in Task 1309 and prepare budgetary cost estimates.
Alternatives will be evaluated on cost and qualitative factors and the apparent best
alternative(s) selected. Based on input from the City, a potential project phasing
scenario will be developed which identifies and documents projects based on needs -
priority and funding options. A phased implementation plan will be developed and
presented if appropriate. The effect of recommended project costs on utility rates will
be analyzed and summarized to the extent necessary for funding agency requirements.
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Potential project funding alternatives will be identified, including state and federal
agency grant and loan programs.
1309 Environmental Analysis. This task will consist of an environmental evaluation meeting
the requirements of the various grant and loan agencies identified in Tasks above.
Specifically, this task will include an evaluation of environmental impacts of all
infrastructure improvements to surface water, groundwater, air quality, land use, social
impacts, economic impacts, and cultural and historical impacts. Comments will be
solicited from various local, state and federal agencies concerning comments on the
environmental impacts of the selected projects, based on the draft Facilities Plan, and
these comments will be included in the final report. The level of effort budgeted for this
task is based on the assumptions that there will be no expansion of the treatment plant
site.
1310 Report Preparation and Documentation. This task consists of preparation of a
Facilities Plan (PER) documenrt for submittal to the City, organized in a way that is
consistent with MDEQ and WA2SACT requirements. The document is anticipated to
be organized as follows:
Executive Summary
Chapter 1 - Introduction and Recent Planning Efforts
Chapter 2 - Effluent Limitations and Regulatory Requirements
Chapter 3 - Current and Future Planning Situation
Chapter 4 Existing Wastewater Treatment Plant Evaluation
Chapter 5 - Development of Treatment Plant Expansion Alternatives
Chapter 6 - Comparison and Selection of Treatment Plant Expansion Alternatives
Chapter 7 - Implementation of Selected Alternatives.
Draft Chapters will be submitted to the City as they are completed. A total of 12 copies
of each draft chapter will be printed for City and consultant use. Comments will be
gathered and incorporated into the complete internal draft report submitted to the City.
After gathering City comments on the internal draft report, a final draft report will be
prepared and submitted to the MDEQ and DNRC for review and approval. When
ready, a meeting will be held with MDEQ to gather their verbal and written comments.
Each MDEQ comment will be reviewed with the City and appropriate responses
developed. A final Facilities Plan will be prepared and submitted to the City for Council
Acceptance. Final copies of the Facilities Plan will be sent to MDEQ and DNRC after
Council Acceptance. It is anticipated that a total of 50 copies of the internal draft, final
draft and final Facilities Plan will be printed for internal and external use.
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1311 Public Meetings and Council Presentations. The consultant team will
participate in two public presentations. These presentations are planned for City
Council workshops and the second one will be a formal public hearing to satisfy
funding agency and MDEQ requirements. Prior to the presentations, a
preparation teleconference will be held with the consultant team and City staff to
discuss the format and information to be provided to the Council and public. The
consultant team will prepare appropriate visual and handout materials for the
presentations.
1312 Quality Control. The project will be reviewed by an independent senior
engineer with experience in municipal wastewater treatment. The reviewwill
serve to identify overlooked issues, issues requiring additional elaboration, and
general assessment of the document's ability to meet MDEQ and WA2SACT
requirements.
Deliverables:
• Workshop Meeting Notes
• Draft Report Chapters (1-6)
• Internal Draft Facility Plan
• Final (public) Draft Facility Plan
• Final Facility Plan
• Council/Public Presentation Materials
• Monthly Progress Reports and Invoices
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Task Cost Summary
City of Kalispell
Water, Sawer, and Storm Drainage Systems Facility Plan 2000
Task Task Description TaskCost
100 Project Management
1300 AWTP Faollty Plan Update
Total Labor Cost
$4,439.20
$29,216.63
$33,GW$3
Expense Description Fapense Cost
Subconsulfants:
Monson Maiede (Task 100)
$6,880.00
Morrison Maiede (Task 1300)
$61,450.00
Total Morrison Malerle
$66.730.00
Stantech Task (100)
$0.00
Stantech (Task 1300)
$13,16D.00
Total Stantach
$13,100.00
Total Subconsultants $81AS0.00
Miscellaneous
$1,OD0.00
Travel Expenses
$4,000.00
MappinwPhotosisurveys
$300.00
Printing and Photocopying
$2,800.00
Telephone
$500.00
Computers
$2.500.00
Fee on Subconsuaans (2%)
$1,e29.80
Total Direct Expenses
$12,729.80
Total Protect Cost 5127,876.63
N:IPROPOSALa(alispell2.DD
Page 1 DmRPERBudgetRev2
Morrison Melerle Totals
I ®r
Stantech Totals
101 Monthly Reports
102 Invoicing
103 Monitoring
Exhibit C-1
City of Kalispell Water, Wastewater and Storrtlwater Facilities Planning Project
Engineering Services Budget
Direct Expenses:
Subconsultants
Miscellaneous
Travel Expenses
Mapping/Photos/Surveys
Printing and Photocopying
Telephone
Computers
Fee On Subconsultants (2°k)
TOTAL TASK BUDGET
Total Labor(HDR) $1,432.00
OHIProflt Multiplier x3.1
Total Direct Labor (HDR) $4,439.20
$6,660.00
$200.00
$2,000.00
$50.00
$300.00
$200.00
$500.00
$137.60
Total Direct Expenses $10,267.60
$14,706.80
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Task 1300 -AWTP Facility Plan
Stantech Totals
1301 Project IOckoff Meeting and Technical Workshiops
1302 Update Existing Sewage Flows and Loadings
1303 Develop Future Planning Charaetede9ce
1304 Evaluate Capacity of Existing W WTP Unit Processes
1305 Solids Treatment and Biosolids Disposal Planning
1306 SCADA System Evaluation
1307 Develop Future Plant Expanlson Alternatives
1306 Develop Project Costs, Compare end Select Alternatives
1309 Environmental Analysis
1310 Report Preparation and Documentation
1311 Public Meetings and Council Presentations
1312 Quality Control
Exhibit C-1
City of Kalispell Water, Wastewater and Stormwater Facilities Planning Project
Engineering Services Budget
Direct Expenses:
Subconsuhants
Miscellaneous
Travel Expenses
Mapping/Photos/Surveys
Printing and Photocopying
Telephone
Computers
Fee On Subconsultents (2%)
TOTAL TASK BUDGET
Total Labor (NOR)
$9,424.72
OHIProfa Multiplier
x3 1
Total Direct Labor (HDR)
$29.216.63
$74,610.00
$800.00
$2,000.00
$250.00
$2,500.00
$300.00
$2,000.00
$1.492.20
Total Direct Expenses $83.952.20
$113.168.83
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