2. Design Contract Amendment - Electrical Modifications for Water SystemJ � t
Post Office Box 1997, Kalispell, Montana 5990=-1997 - Telephone (406)758-7720, Fax (406)758d783I
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works { City Engineer
SUBJECT: Electrical Modifications for Water System -- Design Contract Amendment
MEETING DATE: b October 2003
BACKGROUND: The fiscal year 2003/2004 budget includes funds for electrical
equipment upgrades, telemetry improvements, and electrical safety improvements at the City's
water production sites. The first phase of this work was done last year with the installation of
emergency electrical generating equipment at Buffalo Hill. Installation of some of the old
Buffalo Hill equipment at Noffsinger Springs is underway at this time. Installation of another
Buffalo Hill generator at the Armory Well is proposed with this work along with numerous
safety and equipment improvements of obsolete items. Further, the project will also include
upgrade of the SCADA telemetry system. This was proposed last year but deferred due to high
costs which we felt were not consistent with the scope of the project. We believe a solution for
this is available and plan to include this work in the current program. All this work is listed in the
budget in three project descriptions having individual budget amounts that total $320,000.
However, due to their overlapping nature we believe the engineering should be integrated within
a single design effort. The current design contract for Phase I Emergency Power involved a
preliminary examination of the electrical systems of Buffalo Hill, Noffsinger, and the Armory
sites. We believe that amending the current contract to build upon this work is the most cost-
effective approach to ensuring timely and fully integrated engineering of these complex electrical
systems. Morrison Maierle is the design consultant. They have proposed a not -to -exceed fee for
this extra work of $27,387.00 which includes all design, bidding, and construction management
services.
RECOMMENDATION: Approve a contract amendment with Morrison Maierle, Inc. for
additional electrical engineering services to upgrade City water system facilities for a not -to
exceed cost of$27,387.00.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF 6 OCTOBER 2003 —
MOTION TO APPROVE ENGINEERING CONTRACT AMENDMENT WITH MORREV ON
MAIERLE, INC. OF AALISPELL.
FISCAL EFFECTS: Expenditure of budgeted sewer funds totaling $27,387.00.
ALTERNATIVES: As suggested by the City Council
Respectfully
James C. Hansz, P.E.
Director of Public Works !
Attachment: Fee Proposal
October 6. 2003, eater Electrical Design Contract.doc
Chris A. Kukulski
City Manager
MOMSON
SCIENIEN STS
TISTS
SURVEYORS
MAIERLE,
INC.
PLANNERS
1228WHITEFISH STAGE ROAD - BOX 8057•KALISPELL,M75904-1057.406-152-2216-FAX 406752-2391
An Employee -Owned Company
September 23, 2003
Mr. Jim Hansz, P.E.
Public Works director
City of Kalispell
P.O. Box 1997
Kalispell, Montana, 59903-1997
Re: Electrical Fee Proposal
Dear Mr. Hansz:
Attached is our fee estimate to provide integrated engineering design, bidding, and construction services for
the following water system projects:
Electrical Supply, Reliability, Safety, and Security Upgrades
Telemetry and Control System
Phase 2 Standby Power
The total remaining fee for doing all projects together is estimated to be $27,387. Much of the work
included in this estimate was included in our original proposal of February, 2001, but not authorized at that
time. Additional work now includes electrical upgrades at Depot Park and Noffsinger Spring. A
preliminary estimate of probable construction cost is also included herewith to assist in your budgeting.
Please contact us if you have any questions.
Sincerely,
Terry J. Dahlquist, P.E.
Project Manager
Proposal accepted:
James Hansz, Public Works Director
"Providing resources in partnership with clients to achieve their goals"
City of Kalispell
Sept. 8, 2003
Electrical Fee Summary
Site
Noffsinger
Armory
Depot
Buffalo
Spring
Hill
Electrical Upgrades
4492
5236
2529
2478
SCADA
712
712
712
712
Emergency Generator
0
6696
-
Construction Services
1068
1150
445
445
Subtotals
i 62721
137941
36861
3635
Total 27387
ESTIMATED DESIGN COST
ENGR. INVESTIGATION FEE
Electrical
>
DESIGN FEE
PROJECT TITLE
Electrical Upgrades
PROJECT LOCATION
Noffsinger Spring
DATE
8-Sep-03
PREPARED BY
Dahlquist
""""
LABOR COST """"
Professional
CAD/Tech
Support
Administrative Support
ELEMENT
Flours
Rate
Total
Hours
Rate
Total
Hours Rate Total
SCHEMATICiPRELIMINARY
Principal - Project Review
$105.00
$0.00
Electrical Project Review
$85.00
$0.00
$85.00
$0.00
$85,00
$0.00
Subtotal
WORKING DRAWINGS
SCADA
8
$89.00
$712.00
Electrical Upgrades
Site Inspection
16
$89,00
$1,424,00
$65.00
$0.00
Plans
8
$89.00
$712.00
16
$65.00
$1,040.00
Specifications
6
$89.00
$534.00
$65,00
$0.00
2 $35.00 $70.00
Sub -Total
$4,492.00
Generator
Building Addition Plans
0
$100.00
$0.00
$65,00
$0.00
Electrical Plans
0
$89.00
$0,00
$65,00
$0.00
Specifications
0
$89.00
$0.00
$65.00
$0.00
0 $35.00 $0.00
Site Inspections
0
$89.00
$0.00
$65.00
$0.00
Sub Total
$0,00
BIDDING PHASE
Contractor Coordination
0
$89,00
$0.00
0
$65.00
$0.00
CONSTRUCTION ADMINISTRATION
Contractor Request for Information
4
$89,00
$356.00
$65.00
$0.00
Shop Drawing Review
2
$89.00
$178.00
$65.00
$0.00
On Site Construction Observation
4
$89.00
$356.00
0
$65.00
$0.00
Final Close OutfMisc Tasks
2
$89,00
$178.00
$65.00
$0.00
Subtotal
$1,068.00
SECRETARIAL
Subtotal
50
$6,272.00
$6,272.00
A. TOTAL LABOR COST
"""`"""" TRANSPORTATION COST "'"",..
ELEMENT
Quantity
Unit
Rate
TOTAL
AIR FARE
0
Ticket
$0.00
AUTOMOBILE
0
Mile
$0.59
$0.00
PER DIEM
0
Day
$0.00
OTHER
B. TOTAL TRANSPORTATION COST
$0.00
"•."""
REIMBURSABLE EXPENSES "•'•"'
ELEMENT
Quantity
Unit
Rate
Postage
Lump
$0.00
Telephone, Internal Printing, Postage, etc
Hour
$0.00
C, TOTAL REIMBURSABLE COST
$0.00
TOTAL FEE:(ITEM A+B+C
fi 272,0D
ESTIMATED DESIGN COST
ENGR. INVESTIGATION FEE
Electrical
DESIGN FEE
PROJECT TITLE
Electrical Upgrades
PROJECT LOCATION
Armory Well
DATE
8-Sep-03
PREPARED BY
Dahlquist
"""" LABOR
COST '•'••.'•
Professional
CADITech
Support
Administrative Support
ELEMENT
Hours
Rate
Total
Hours
Rate
Total
Hours Rate Total
SCHEMATIC/PRELIMINARY
Principal - Project Review
$105.00
$0,00
Electrical Project Review
$85.00
$0.00
$85.00
$0,00
$85.00
MOO
Subtotal
WORKING DRAWINGS
SCADA
8
$89.00
$712.00
Electrical Upgrades
Site Inspection
4
$89,00
$356.00
$65.00
$0.00
Plans
24
$89.00
$2,136,00
16
$65.00
$1,040.00
Specifications
8
$89.00
$712.00
$65.00
$0,00
8 $35.00 $280.00
Sub -Total
$5,236.00
Generator
Building Addition Plans
40
$100,00
$4,000.00
$65.00
$0.00
Electrical Plans
16
$89.00
$1,424.00
$65.00
$0.00
Specifications
4
$89.00
$356,00
$65.00
$0.00
16 $35.00 $560.00
Site Inspections
4
$89.DD
$356.00
$65.00
$0.00
Sub Total
$6,696.00
BIDDING PHASE
Contractor Coordination
8
$89.00
$712.00
2
$65.00
$130.00
CONSTRUCTION ADMINISTRATION
Contractor Request for Information
1
$89.00
$89.00
$65,00
$0,00
Shop Drawing Review
4
$89.00
$356.00
$65.00
$0.00
On Site Construction Observation
4
$89,00
$356.00
4
$65.00
$260.00
Final Close Out/Misc Tasks
1
$89.00
$80,00
$65,00
$0.00
Subtotal
$1,150.00
SECRETARIAL
Subtotal
126
$13,794.00
$13.794.00
A. TOTAL LABOR COST
TRANSPORTATION COST „"
ELEMENT
Quantity
Unit
Rate
TOTAL
AIR FARE
0
Ticket
$0.00
AUTOMOBILE
0
Mile
$0,59
$0.00
PER DIEM
0
Day
$0.00
OTHER
B. TOTAL TRANSPORTATION COST
$0.00
.."""
REIMBURSABLE EXPENSES "'"...
ELEMENT
Quantity
Unit
Rate
Postage
1
Lump
$0.00
Telephone, Internal Printing, Postage, etc
126
Hour
$0,00
C. TOTAL REIMBURSABLE COST
$0.00
TOTAL FEE: ITEM A+B+C
$13 794,00
i n€s we goes not €nc€uoe:
1 - Design of a fire sprinkling system.
ESTIMATED DESIGN COST
ENGR. INVESTIGATION FEE
Electrical
>
DESIGN FEE
PROJECT TITLE
Electrical Upgrades
PROJECT LOCATION
Depot Park Well
DATE
8-Sep-03
PREPARED BY
Dahlquist
'"'.... LABOR
COST '""•"'
Professional
CAD/Tech Support
Administrative Support
ELEMENT
Hours
Rate
Total
Hours
Rate
Total
Hours Rate Total
SCHEMATICIPRELIMINARY
Principal - Project Review
$105.00
$0.00
Electrical Project Review
$85.00
$0.00
$85,00
$0.00
$85.00
$0.00
Subtotal
WORKING DRAWINGS
SCADA
8
$89.00
$712.00
Electrical Upgrades
Site Inspection
1
$89.00
$89.00
$65.00
$0.00
Puns
8
$89.00
$712.00
8
$65,00
$520.00
Specifications
4
$89.00
$356,00
$65.00
$0.00
4 $35.00 $140.00
Sub -Total
$2,529.00
Generator
Building Addition Plans
0
$100.00
$0.00
$65.00
$0.00
Electrical Plans
0
$89,00
$0.00
$65,00
$0.00
Specifications
0
$89,00
$0.00
$65.00
$0.00
0 $35.00 $0.00
Site Inspections
0
$89.00
$0,00
$65.00
$0.00
Sub Total
$0.00
BIDDING PHASE
Contractor Coordination
0
$89.00
$0.00
0
$65.00
$0.00
CONSTRUCTION ADMINISTRATION
Contractor Request for Information
1
$89.00
$89.00
$65.00
$0.00
Shop Drawing Review
1
$89.00
$89.00
$65.00
$0.00
On Site Construction Observation
2
$89.00
$178.00
0
$65,00
$0.00
Final Close OutfMisc Tasks
1
$89.00
$89.00
$65.00
$0,00
Subtotal
$445.00
SECRETARIAL
Subtotal
26
$3,686.00
A. TOTAL LABOR COST
$3,686.00
TRANSPORTATION COST """*"""'
ELEMENT
Quantity
Unit
Rate
TOTAL
AIR FARE
0
Ticket
$0.00
AUTOMOBILE
0
Mile
$0.59
MOO
PER DIEM
0
Day
$0.00
OTHER
B. TOTAL TRANSPORTATION COST
$0.00
"""" REIMBURSABLE EXPENSES .,„",.
ELEMENT
Quantity
Unit
Rate
Postage
Lump
$0,00
Telephone, Internal Printing, Postage, etc
Hour
$0.00
C. TOTAL REIMBURSABLE COST
$0,00
TOTAL FEE: ITEM A+B+G
$3 686.00
ESTIMATED DESIGN COST
ENGR, INVESTIGATION FEE
Electrical
---->
DESIGN FEE
PROJECT TITLE
Electrical Upgrades
PROJECT LOCATION
Buffalo Hill
DATE
8-Sep-03
PREPARED BY
Dahlquist
LABOR
COST *„*""'
Professional
CAD/Tech
Support
Administrative Support
ELEMENT
Hours
Rate
Total
Hours
Rate
Total
Hours Rate
Total
SCHEMATICIPRELIMINARY
Principal - Project Review
$105.00
$0.00
Electrical Project Review
$85.00
$0,00
$85.00
$0.00
$85.00
$0.00
Subtotal
WORKING DRAWINGS
5CADA
8
$89.00
$712.00
Electrical Upgrades
Site Inspection
2
$89.00
$178.00
$65.00
$0.00
Plans
8
$89-00
$712.00
8
$65.00
$520,00
Specifications
4
$89.00
$356,00
$65.00
$0.00
0 $35.00
$0,00
Sub -Total
$2,478.00
Generator
Building Addition Plans
0
$100.00
$0,00
$65.00
$0.00
Electrical Plans
0
$89.00
$0,00
$65.00
$0.00
Specifications
0
$89.00
$0.00
$65.00
$0.00
0 $35.00
$0.00
Site Inspections
0
$89.00
$0,00
$65.00
$0.00
Sub Total
$0.00
$65.00
$0.00
$89.00
$0,00
$65,00
$0.00
$89.00
$0.00
$65.00
$0.00
$89.00
$0.00
0
$65.00
$0.00
BIDDING PHASE
Contractor Coordination
0
$89.00
$0.00
0
$65.00
$0.00
CONSTRUCTION ADMINISTRATION
Contractor Request for Information
1
$89,00
$89.00
$65.00
$0.00
Shop Drawing Review
1
$89.00
$89.00
$65.00
$0.00
On Site Construction Observation
2
$89,00
$178.00
0
$65.00
$0.00
Final Close Out/Mist Tasks
1
$89.00
$89.00
$65.00
$0.00
Subtotal
$445.00
SECRETARIAL
Subtotal
27
$3,635.00
A, TOTAL LABOR COST
$3,635,00
*"k*"** TRANSPORTATION COST k"k'k*k
ELEMENT
Quantity
Unit
Rate
TOTAL
AIR FARE
0
Ticket
$0.00
AUTOMOBILE
0
Mile
$0.59
$0.00
PER DIEM
0
Day
$0.00
OTHER
B. TOTAL TRANSPORTATION COST
$0.00
.....*.*
REIMBURSABLE EXPENSES
ELEMENT
Quantity
Unit
Rate
Postage
Lump
$0.00
Telephone, Internal Printing, Postage, etc
Hour
$0.00
C. TOTAL REIMBURSABLE COST
$0.00
TOTAL FEE: ITEM A+B+C
$3 635.00
ESTIMATE
Kalispell Water System
Electrical Upgrade Construction costs
Sept. 15, 2003
Quantit Units
---Description
Unit Cost
Total
1 LS
SCADA
80,000.00
80000
Noffsinger
1 LS
Electrical upgrades
50,000.00
50000
Armory
I LS
Electrical Upgrades
55,000.00
55000
1 LS
Generator Installation
10,000.00
10000
200 SF
Bldg Addition
100.00
20000
Depot
I LS
Electrical Upgrades
25,000.00
25000
Buffalo Hill
1 LS
Electrical Upgrades
25,000.00
25000
TOTAL:
$ 265000
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