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2. Design Contract Amendment - Electrical Modifications for Water SystemJ � t Post Office Box 1997, Kalispell, Montana 5990=-1997 - Telephone (406)758-7720, Fax (406)758d783I REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works { City Engineer SUBJECT: Electrical Modifications for Water System -- Design Contract Amendment MEETING DATE: b October 2003 BACKGROUND: The fiscal year 2003/2004 budget includes funds for electrical equipment upgrades, telemetry improvements, and electrical safety improvements at the City's water production sites. The first phase of this work was done last year with the installation of emergency electrical generating equipment at Buffalo Hill. Installation of some of the old Buffalo Hill equipment at Noffsinger Springs is underway at this time. Installation of another Buffalo Hill generator at the Armory Well is proposed with this work along with numerous safety and equipment improvements of obsolete items. Further, the project will also include upgrade of the SCADA telemetry system. This was proposed last year but deferred due to high costs which we felt were not consistent with the scope of the project. We believe a solution for this is available and plan to include this work in the current program. All this work is listed in the budget in three project descriptions having individual budget amounts that total $320,000. However, due to their overlapping nature we believe the engineering should be integrated within a single design effort. The current design contract for Phase I Emergency Power involved a preliminary examination of the electrical systems of Buffalo Hill, Noffsinger, and the Armory sites. We believe that amending the current contract to build upon this work is the most cost- effective approach to ensuring timely and fully integrated engineering of these complex electrical systems. Morrison Maierle is the design consultant. They have proposed a not -to -exceed fee for this extra work of $27,387.00 which includes all design, bidding, and construction management services. RECOMMENDATION: Approve a contract amendment with Morrison Maierle, Inc. for additional electrical engineering services to upgrade City water system facilities for a not -to exceed cost of$27,387.00. ACTION REQUESTED: AT CITY COUNCIL MEETING OF 6 OCTOBER 2003 — MOTION TO APPROVE ENGINEERING CONTRACT AMENDMENT WITH MORREV ON MAIERLE, INC. OF AALISPELL. FISCAL EFFECTS: Expenditure of budgeted sewer funds totaling $27,387.00. ALTERNATIVES: As suggested by the City Council Respectfully James C. Hansz, P.E. Director of Public Works ! Attachment: Fee Proposal October 6. 2003, eater Electrical Design Contract.doc Chris A. Kukulski City Manager MOMSON SCIENIEN STS TISTS SURVEYORS MAIERLE, INC. PLANNERS 1228WHITEFISH STAGE ROAD - BOX 8057•KALISPELL,M75904-1057.406-152-2216-FAX 406752-2391 An Employee -Owned Company September 23, 2003 Mr. Jim Hansz, P.E. Public Works director City of Kalispell P.O. Box 1997 Kalispell, Montana, 59903-1997 Re: Electrical Fee Proposal Dear Mr. Hansz: Attached is our fee estimate to provide integrated engineering design, bidding, and construction services for the following water system projects: Electrical Supply, Reliability, Safety, and Security Upgrades Telemetry and Control System Phase 2 Standby Power The total remaining fee for doing all projects together is estimated to be $27,387. Much of the work included in this estimate was included in our original proposal of February, 2001, but not authorized at that time. Additional work now includes electrical upgrades at Depot Park and Noffsinger Spring. A preliminary estimate of probable construction cost is also included herewith to assist in your budgeting. Please contact us if you have any questions. Sincerely, Terry J. Dahlquist, P.E. Project Manager Proposal accepted: James Hansz, Public Works Director "Providing resources in partnership with clients to achieve their goals" City of Kalispell Sept. 8, 2003 Electrical Fee Summary Site Noffsinger Armory Depot Buffalo Spring Hill Electrical Upgrades 4492 5236 2529 2478 SCADA 712 712 712 712 Emergency Generator 0 6696 - Construction Services 1068 1150 445 445 Subtotals i 62721 137941 36861 3635 Total 27387 ESTIMATED DESIGN COST ENGR. INVESTIGATION FEE Electrical > DESIGN FEE PROJECT TITLE Electrical Upgrades PROJECT LOCATION Noffsinger Spring DATE 8-Sep-03 PREPARED BY Dahlquist """" LABOR COST """" Professional CAD/Tech Support Administrative Support ELEMENT Flours Rate Total Hours Rate Total Hours Rate Total SCHEMATICiPRELIMINARY Principal - Project Review $105.00 $0.00 Electrical Project Review $85.00 $0.00 $85.00 $0.00 $85,00 $0.00 Subtotal WORKING DRAWINGS SCADA 8 $89.00 $712.00 Electrical Upgrades Site Inspection 16 $89,00 $1,424,00 $65.00 $0.00 Plans 8 $89.00 $712.00 16 $65.00 $1,040.00 Specifications 6 $89.00 $534.00 $65,00 $0.00 2 $35.00 $70.00 Sub -Total $4,492.00 Generator Building Addition Plans 0 $100.00 $0.00 $65,00 $0.00 Electrical Plans 0 $89.00 $0,00 $65,00 $0.00 Specifications 0 $89.00 $0.00 $65.00 $0.00 0 $35.00 $0.00 Site Inspections 0 $89.00 $0.00 $65.00 $0.00 Sub Total $0,00 BIDDING PHASE Contractor Coordination 0 $89,00 $0.00 0 $65.00 $0.00 CONSTRUCTION ADMINISTRATION Contractor Request for Information 4 $89,00 $356.00 $65.00 $0.00 Shop Drawing Review 2 $89.00 $178.00 $65.00 $0.00 On Site Construction Observation 4 $89.00 $356.00 0 $65.00 $0.00 Final Close OutfMisc Tasks 2 $89,00 $178.00 $65.00 $0.00 Subtotal $1,068.00 SECRETARIAL Subtotal 50 $6,272.00 $6,272.00 A. TOTAL LABOR COST """`"""" TRANSPORTATION COST "'"",.. ELEMENT Quantity Unit Rate TOTAL AIR FARE 0 Ticket $0.00 AUTOMOBILE 0 Mile $0.59 $0.00 PER DIEM 0 Day $0.00 OTHER B. TOTAL TRANSPORTATION COST $0.00 "•.""" REIMBURSABLE EXPENSES "•'•"' ELEMENT Quantity Unit Rate Postage Lump $0.00 Telephone, Internal Printing, Postage, etc Hour $0.00 C, TOTAL REIMBURSABLE COST $0.00 TOTAL FEE:(ITEM A+B+C fi 272,0D ESTIMATED DESIGN COST ENGR. INVESTIGATION FEE Electrical DESIGN FEE PROJECT TITLE Electrical Upgrades PROJECT LOCATION Armory Well DATE 8-Sep-03 PREPARED BY Dahlquist """" LABOR COST '•'••.'• Professional CADITech Support Administrative Support ELEMENT Hours Rate Total Hours Rate Total Hours Rate Total SCHEMATIC/PRELIMINARY Principal - Project Review $105.00 $0,00 Electrical Project Review $85.00 $0.00 $85.00 $0,00 $85.00 MOO Subtotal WORKING DRAWINGS SCADA 8 $89.00 $712.00 Electrical Upgrades Site Inspection 4 $89,00 $356.00 $65.00 $0.00 Plans 24 $89.00 $2,136,00 16 $65.00 $1,040.00 Specifications 8 $89.00 $712.00 $65.00 $0,00 8 $35.00 $280.00 Sub -Total $5,236.00 Generator Building Addition Plans 40 $100,00 $4,000.00 $65.00 $0.00 Electrical Plans 16 $89.00 $1,424.00 $65.00 $0.00 Specifications 4 $89.00 $356,00 $65.00 $0.00 16 $35.00 $560.00 Site Inspections 4 $89.DD $356.00 $65.00 $0.00 Sub Total $6,696.00 BIDDING PHASE Contractor Coordination 8 $89.00 $712.00 2 $65.00 $130.00 CONSTRUCTION ADMINISTRATION Contractor Request for Information 1 $89.00 $89.00 $65,00 $0,00 Shop Drawing Review 4 $89.00 $356.00 $65.00 $0.00 On Site Construction Observation 4 $89,00 $356.00 4 $65.00 $260.00 Final Close Out/Misc Tasks 1 $89.00 $80,00 $65,00 $0.00 Subtotal $1,150.00 SECRETARIAL Subtotal 126 $13,794.00 $13.794.00 A. TOTAL LABOR COST TRANSPORTATION COST „" ELEMENT Quantity Unit Rate TOTAL AIR FARE 0 Ticket $0.00 AUTOMOBILE 0 Mile $0,59 $0.00 PER DIEM 0 Day $0.00 OTHER B. TOTAL TRANSPORTATION COST $0.00 ..""" REIMBURSABLE EXPENSES "'"... ELEMENT Quantity Unit Rate Postage 1 Lump $0.00 Telephone, Internal Printing, Postage, etc 126 Hour $0,00 C. TOTAL REIMBURSABLE COST $0.00 TOTAL FEE: ITEM A+B+C $13 794,00 i n€s we goes not €nc€uoe: 1 - Design of a fire sprinkling system. ESTIMATED DESIGN COST ENGR. INVESTIGATION FEE Electrical > DESIGN FEE PROJECT TITLE Electrical Upgrades PROJECT LOCATION Depot Park Well DATE 8-Sep-03 PREPARED BY Dahlquist '"'.... LABOR COST '""•"' Professional CAD/Tech Support Administrative Support ELEMENT Hours Rate Total Hours Rate Total Hours Rate Total SCHEMATICIPRELIMINARY Principal - Project Review $105.00 $0.00 Electrical Project Review $85.00 $0.00 $85,00 $0.00 $85.00 $0.00 Subtotal WORKING DRAWINGS SCADA 8 $89.00 $712.00 Electrical Upgrades Site Inspection 1 $89.00 $89.00 $65.00 $0.00 Puns 8 $89.00 $712.00 8 $65,00 $520.00 Specifications 4 $89.00 $356,00 $65.00 $0.00 4 $35.00 $140.00 Sub -Total $2,529.00 Generator Building Addition Plans 0 $100.00 $0.00 $65.00 $0.00 Electrical Plans 0 $89,00 $0.00 $65,00 $0.00 Specifications 0 $89,00 $0.00 $65.00 $0.00 0 $35.00 $0.00 Site Inspections 0 $89.00 $0,00 $65.00 $0.00 Sub Total $0.00 BIDDING PHASE Contractor Coordination 0 $89.00 $0.00 0 $65.00 $0.00 CONSTRUCTION ADMINISTRATION Contractor Request for Information 1 $89.00 $89.00 $65.00 $0.00 Shop Drawing Review 1 $89.00 $89.00 $65.00 $0.00 On Site Construction Observation 2 $89.00 $178.00 0 $65,00 $0.00 Final Close OutfMisc Tasks 1 $89.00 $89.00 $65.00 $0,00 Subtotal $445.00 SECRETARIAL Subtotal 26 $3,686.00 A. TOTAL LABOR COST $3,686.00 TRANSPORTATION COST """*"""' ELEMENT Quantity Unit Rate TOTAL AIR FARE 0 Ticket $0.00 AUTOMOBILE 0 Mile $0.59 MOO PER DIEM 0 Day $0.00 OTHER B. TOTAL TRANSPORTATION COST $0.00 """" REIMBURSABLE EXPENSES .,„",. ELEMENT Quantity Unit Rate Postage Lump $0,00 Telephone, Internal Printing, Postage, etc Hour $0.00 C. TOTAL REIMBURSABLE COST $0,00 TOTAL FEE: ITEM A+B+G $3 686.00 ESTIMATED DESIGN COST ENGR, INVESTIGATION FEE Electrical ----> DESIGN FEE PROJECT TITLE Electrical Upgrades PROJECT LOCATION Buffalo Hill DATE 8-Sep-03 PREPARED BY Dahlquist LABOR COST *„*""' Professional CAD/Tech Support Administrative Support ELEMENT Hours Rate Total Hours Rate Total Hours Rate Total SCHEMATICIPRELIMINARY Principal - Project Review $105.00 $0.00 Electrical Project Review $85.00 $0,00 $85.00 $0.00 $85.00 $0.00 Subtotal WORKING DRAWINGS 5CADA 8 $89.00 $712.00 Electrical Upgrades Site Inspection 2 $89.00 $178.00 $65.00 $0.00 Plans 8 $89-00 $712.00 8 $65.00 $520,00 Specifications 4 $89.00 $356,00 $65.00 $0.00 0 $35.00 $0,00 Sub -Total $2,478.00 Generator Building Addition Plans 0 $100.00 $0,00 $65.00 $0.00 Electrical Plans 0 $89.00 $0,00 $65.00 $0.00 Specifications 0 $89.00 $0.00 $65.00 $0.00 0 $35.00 $0.00 Site Inspections 0 $89.00 $0,00 $65.00 $0.00 Sub Total $0.00 $65.00 $0.00 $89.00 $0,00 $65,00 $0.00 $89.00 $0.00 $65.00 $0.00 $89.00 $0.00 0 $65.00 $0.00 BIDDING PHASE Contractor Coordination 0 $89.00 $0.00 0 $65.00 $0.00 CONSTRUCTION ADMINISTRATION Contractor Request for Information 1 $89,00 $89.00 $65.00 $0.00 Shop Drawing Review 1 $89.00 $89.00 $65.00 $0.00 On Site Construction Observation 2 $89,00 $178.00 0 $65.00 $0.00 Final Close Out/Mist Tasks 1 $89.00 $89.00 $65.00 $0.00 Subtotal $445.00 SECRETARIAL Subtotal 27 $3,635.00 A, TOTAL LABOR COST $3,635,00 *"k*"** TRANSPORTATION COST k"k'k*k ELEMENT Quantity Unit Rate TOTAL AIR FARE 0 Ticket $0.00 AUTOMOBILE 0 Mile $0.59 $0.00 PER DIEM 0 Day $0.00 OTHER B. TOTAL TRANSPORTATION COST $0.00 .....*.* REIMBURSABLE EXPENSES ELEMENT Quantity Unit Rate Postage Lump $0.00 Telephone, Internal Printing, Postage, etc Hour $0.00 C. TOTAL REIMBURSABLE COST $0.00 TOTAL FEE: ITEM A+B+C $3 635.00 ESTIMATE Kalispell Water System Electrical Upgrade Construction costs Sept. 15, 2003 Quantit Units ---Description Unit Cost Total 1 LS SCADA 80,000.00 80000 Noffsinger 1 LS Electrical upgrades 50,000.00 50000 Armory I LS Electrical Upgrades 55,000.00 55000 1 LS Generator Installation 10,000.00 10000 200 SF Bldg Addition 100.00 20000 Depot I LS Electrical Upgrades 25,000.00 25000 Buffalo Hill 1 LS Electrical Upgrades 25,000.00 25000 TOTAL: $ 265000 Page 1