10. Resolution 4796 - Call for Public Hearing - Budget Amendmentsf P ity of Kalispell
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Post Office Box 1997 - Kalispell, Montana 59903-1997 -Telephone (406)758-7700 Fax(406)758-7758
REPORT TO: Mayor Kennedy and City Council Members
FROM: Amy Robertson, Finance Director
Chris Kukulski, City Manager
SUBJECT: Budget Amendments- Resolution 4796
MEETING DATE: June 2, 2003
BACKGROUND: The City Council will hold a Public Hearing for comment on the City's
proposed amendments to the 2003 budget as required by law. Budget amendments are needed in
the (1)General fund to appropriate $1,500 to recognize the Mt. Film Promotion Grant, a pass
thru grant received last fall (2)Fire and Police on -behalf payments of $700,000 need to be
recorded to comply with audit recognition of money paid by the State into the State Retirement
Funds for active Police and Firemen,(3) move the appropriation for the Pool operations, $32,000,
for the month of June back to the General fund from the Special Revenue fund set up for the
new aquatics facility which won't be open this year, (4) appropriate $54,050 previously
designated for the Fire Hall to be transferred to a Capital Construction Fund for the fire station
from the General Fund, funds will not be spent this year (5) increase an appropriation of $18,665
to recognize grant revenue in the Law Enforcement Grant fund, money spent by 911 for
computers for police dispatch (6) increase the grant appropriation $5,400 for the Glacier
Orchestra, a pass thru grant under budgeted this year (7) an amendment is needed to increase
appropriations in the Ambulance Fund to record the expenditure for bad debt expense in the
amount of $150,000. The Ambulance has billed $250,000 more than budgeted, however, write
offs continue to be close to 50%. (8) A budget amendment is need to appropriate $374,000 for
the Self -insured Health Insurance fund. This budget amendment will provide budget authority to
the maximum annual amount the City could be liable for health claims this year.
RECOMMENDATION: Adopt Resolutions 4796 —calling for a public hearing.
ALTERNATIVES: At Council's discretion.
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Amy H. Robertson Chris A. Kukulski
Finance Director City Manager
Report compiled: May 27, 2003
RESOLUTION NO. 4796
A RESOLUTION CALLING FOR A PUBLIC HEARING TO AMEND THE ANNUAL
APPROPRIATIONS OF THE CITY OF KALISPELL, MONTANA, AS SET FORTH IN
THE 2002-2003 BUDGET ADOPTED BY THE CITY COUNCIL.
WHEREAS, in the budget adopted by the City of Kalispell for the 2002-2003 fiscal year, certain
detailed and itemized estimates of expenditures have proven inaccurate in the
operation of said Funds for the 2002-2003 fiscal year.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALISPELL AS FOLLOWS:
SECTION I. On the 16th day of June, 2003 at 7:00 P.M., in the Council Chambers,
City Hall, 312 1 st Avenue East, Kalispell, Montana, the City Council
of the City of Kalispell shall hold Public Hearings on the following
amendments to the 2002-2003 fiscal budget:
Increasing the appropriations and expenditures for the General Fund in the amount of
$1,500 to record and recognize the MT Film Screen Promotion Grant. Add to line
item 1000-400-470335-790.
2. Increasing the appropriations and expenditures for the General Fund to record fire
and police on -behalf payments for retirement made by the State in the amount of
$700,000. Increase revenue for intergovernmental revenue for payments made on -
behalf for retirement for active police and firemen. Add to line item 1000-416-
420400-156 and 1000-413-420140-156.
3. Increasing the appropriations and expenditures for the General Fund Pool operations
to pay the costs for the operations of the pool for the month of June in the amount of
$32,000. Reduce the amount of the budget in Fund 2215 for the Aquatic facility by
the same amount. This keeps expenses for the pool in the General fund.
4. Increasing the appropriations and expenditures for the General Fund Fire Department
for an operating transfer of $54,050 to the Fire Hall Construction Fund 4150. Money
previously designated for fire hall construction to be placed in a Capital Project Fund.
Increases line item 1000-416-420200-858. Recognize revenue in Fund 4150, the
capital project fund for the same amount.
5. Increasing the appropriations and expenditures for Law Enforcement Grant Fund
to recognize 911 purchases of computer equipment in the amount of $18,665, Add
to revenue and expense 2919-413-420140-218.
6. Increasing the appropriations and expenditures for the Cultural Arts Fund budget by
$5,400 for a pass thru grant for the Glacier Orchestra. Add to line item 2927-400-
460454-3 54.
7. Increasing the appropriations and expenditures for the Ambulance Fund to recognize
bad debt expense in the amount of $150,000. Increase line item 5410-440-420730-
810.
8. Increasing the appropriations and expenditures for the Self -Insured Health Insurance
Fund to pay claims. Raising appropriations to the aggregate stop loss amount which
is the maximum we could pay this fiscal year. Add to line item 6050-403-500620-
354, $374,000.
SECTION 11. That notice of the passage of this resolution shall be published
pursuant to Section 7-1-4127, MCA.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF KALISPELL, THIS 2ND DAY OF JUNE, 2003.
Pamela B. Kennedy
Mayor
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Theresa White
City Clerk