3. Award Bid - Wastewater Treatment Plant Sludge Hauling TruckCity of Kalispell Public Works Department
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Award Bid — Wastewater Treatment Plant Sludge Hauling Truck
MEETING DATE: January 21, 2003
The fiscal year 2002/2003 Wastewater Treatment Plant budget includes an
appropriation of $120,000.00 for replacement of sludge haul truck #204, a I992 model Kenworth truck.
This truck will be transferred to the Street Maintenance Division. Truck #301, a 1985 Chevrolet will be
retired from the Street Maintenance Division. (See attached photo of truck #301)
Bids were received from Rocky Mountain Truck Center (2 bids, $97,659.44 and $99,879.96),
Kenworth Sales ($105,767.00) and Northwest Peterbilt ($109,454.00). Bid analysis showed both the
offered vehicles from Rocky Mountain Truck Center not to meet specifications. The truck offered by
Kenworth Truck sales was found to meet all specifications. The bid analysis is attached. Based on the bid
analysis we recommend purchase from Kenworth Sales of Missoula. Total cost of the recommended
purchase is $105,767.00, which is less than the budget.
RECOMMENDATION: Award bid for a sludge hauling truck to Kenworth Sales based on their bid of
$105,767.00. This is $14,233.00less than budgeted.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF JANUARY21, 2003 —MOTION TO
AWARD BID FORA SLUDGE HAULING TRUCK TO KENWORTHSALES OFMISSOULA,
MONTANA.
FISCAL EFFECTS: Expenditure of Wastewater Treatment Plant funds totaling $105,767.00.
ALTERNATIVES: As suggested by the City Council
Nees-e Hansz, P.E.
Director of Public Works / City
Attachment: Bid Analysis
Jmuary 21, 2003, Award Bid Sludge Haul Truck
A• '
Chris A. Kukulski
City Manager
Report compiled January 9, 2003
Memorandum
DATE: January 8, 2003
TO: Jim Hansz, Public Works Director
FROM: Joni Emrick, WWTP Manager
RE: Sludge Truck Bids
We reviewed the 3 bids to determine if they meet minimum specifications. A report of our
findings is attached. Only one bid, Kenworth Sales in Missoula, met all truck and engine
specifications. Their bid amount of $105,767.00 is less than our budget figure of $120,000.00.
Therefore we find that Kenworth Sales should be awarded the contract.
January 21, 2003, Award Bid Sludge Haul Truck
City of Kalispell
Sludge Truck Bids
Rocky Mountain Truck Center
(Bid #1 = $97,474.44 plus $185.00 in options = $97,659.44)
Bid #1 with Detroit Series 60 Engine: It is smaller than the minimum engine specifications. The
Detroit is known for its engine control computer problems, short life span and lack of power.
Therefore it is not a good engine choice.
(Bid #2 = $99,694.96 plus $185.00 in options = $99,879.96)
Bid #2 with Caterpillar Engine: This is a better engine choice and it does meet bid requirements.
Truck Specifications: The Freightliner is a good truck but it does not meet our minimum bid
requirements for the air bag suspension on the rear axles. Because of the size of our dump body
the trucks are top heavy and we need the extra air bags to help control truck sway.
Kenworth Sales — Missoula
(Bid @ $105,097.00 plus $670.00 in options = $105,767.00)
Truck Specifications: This bid meets all truck and engine specifications.
Northwest Peterbilt Missoula
(Bid @ $108,735.00 plus $719.00 in options = $109,454.00)
Truck Specifications: This bid is our high bid, and it does not meet our minimum bid
specifications in regard to the rear axle air bag suspension. We asked for an eight -bag suspension
and the Peterbilt is only a four -bag suspension. The engine does meet our bid requirements.
January 21, 2003, Award Bid Sludge Haul Truck
Street Division
#301 — 1985 Chevy Tandem
Mileage — 99,235
The engine needs to be totally rebuilt, the boa does not operate properly, and the steering
on this vehicle is worn out making it unsafe to drive. In the last 10,000 miles we have spent
$11,650 trying to keep this truck in working condition. The shop foreman estimates it
would cost an additional $8,700 to make all the repairs needed.
January 21, 2003, Award Bid Sludge Haul Truck