11. Resolution 4819 - TSEP Grant ApplicationCity of Kalispell
Post (Bice Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406) 758-7000 Fax - (406) 758-7758
ExF
REPORT TO: Honorable Mayor and City Council
FROM: Chris Kukulski, City Manager
SUBJECT: TSEP Grant Application
MEETING DATE: August 4, 2003
BACKGROUND: Resolution 4819 verifies the City's intent to provide matching funds for a
TSEP grant. The grant request is to fund the Preliminary Engineering Report for water and
sewer utility upgrades in the Greenacres area. The City has been working with the homeowners'
association that has been overseeing the Greenacres water system and representing the
neighborhood during annexation discussions. Both sides agree that grant funding will make the
transition of the neighborhood into the City a much easier process. Under the most ideal
circumstances, the homeowners save money in the extension of sewer throughout the
neighborhood and the City annexes an area with utilities in place that meet our standards. I will
be working with the homeowners in order to gain their financial assistance in the matching funds
necessary for the grant if received.
RECOMMENDATION: The City Council adopt Resolution 4819, a Resolution committing
the City of Kalispell to provide matching funds to the Montana Department of Commerce for a
Treasure State Endowment Program (TSEP) grant
Respectfully submitted,
Chris A. Kukulski
City Manager
RESOLUTION NO.4819
A RESOLUTION COMMITTING THE CITY OF KALISPELL TO PROVIDE MATCHING
FUNDS TO THE MONTANA DEPARTMENT OF COMMERCE FOR A TREASURE
STATE ENDOWMENT PROGRAM (TSEP) GRANT.
WHEREAS, the City of Kalispell has applied to the Montana Department of Commerce for
financial assistance from the Treasure State Endowment Program (TSEP) for a
Preliminary Engineering Report to evaluate the sewer and water situation in the
Greenacres subdivision south of Kalispell, and
WHEREAS, if awarded, the TSEP Grant requires matching funds from the City of Kalispell in the
amount of $10,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALISPELL AS FOLLOWS:
SECTION I. That the City of Kalispell agrees to comply with all State laws and
regulations and the requirements described in the 2002-2003 TSEP
Application Guidelines.
SECTION II. That the City of Kalispell commits to provide the matching funds as
proposed in the TSEP application if the grant is awarded to the City.
SECTION III. That the City Manager is authorized to act on behalf of the City and
provide such additional information to the Montana Department of
Commerce as may be required.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR THIS
4TH DAY OF AUGUST, 2003.
Pamela B. Kennedy
Mayor
I
Theresa White
City Clerk
City of Kalispell
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7700, Fax (406)758-7758
27 June 2003
Ellen M. Hanpa, Program Assistant
Montana Department of Commerce
Treasure State Endowment Program
P.O. Box 200523
Helena, MT. 59620-0523
Reference: Kalispell TSEP/PER Grant Application
Dear Ms. Hanpa:
In reply to your letter of 3 June 2003, this is to confirm that City of Kalispell matching funds will
be available for this project should it receive favorable consideration by the TSEP review board.
I regret the delay in responding to your earlier letter and sincerely hope this does not adversely
affect the City's application, which as you note was made in a timely manner.
The City of Kalispell looks forward to beginning this project and awaits the decision of the board
on our request for grant funding.
Sincerely,
Chris A. Kukulski
City Manager
cc: Michael W. Fraser, Thomas, Dean & Hoskins, Inc.
ltr0162003.doc
NT-or N TAN-N
Department of Commerce
COMMUNITY DEVELOPMENT DIVISION
P.O. Box 200523 * Helena, Montana 59620-0523
Phone: 406-841-2770 * Fax: 406-841-2771
9=90-11OWN
Chris Kulkulski, City Manager
City of Kalispell
312 1't Avenue East
Kalispell, MT 59901
Dear Mr. Kulkulski:
I have received your letter of confirmation of funding for your Treasure State
Endowment Program Preliminary Engineering Grant. I am sorry to tell you it must be in
resolution form. My newness to the program probably led to my poor explanation of
what was necessary. I do apologize for the inconvenience this has caused. It will not
affect the approval of the grant, but is necessary before the grant is awarded.
I have enclosed two examples of resolutions to assist you with the preparation of your
resolution.
Thank you for your timely consideration of this matter.
Sincerely,
Ellen M. Hanpa
TSEP Program Assistant
11%'E'�R>11-
................................................. ........ ................ ............. .....................................................
Jul•29, 2003 11:53AM No.3878 P. 1/2
July 29, 2003
Chris Kukulski
City Manager
City of Kalispell
PO Box 1997
Kalispell, MT 59903-1997
Re, TSEP Preliminary Engineering Grant Application
Dear Chris:
Enclosed is a draft application for your review for a $ 10,000 grant to assist the City in completing
a Prelitainary Engineering Report evaluating the problems, alternatives for correction and costs of
oorrection for the areas of Green Acres that are lacking sewers.
We have also drafted a letter of transmittal for the application to Jim Edgecomb, The letter
discusses the timing of the PER and coordination with TSEP's availability of ftmds.
If you have any questions please feel free to contact me.
MWF: bj
F-21
Encl: Application& Draft Letter
0AGPneral 0ff1c--\GmrTaJ CorreVvndance12002
Sincerely,
THOMAS, DEAN & HOSKINS, INC.
Michael W. Fraser, P.E.
poswto Fax Note
1
.......... * ..... Ju1-29. 2003 11:53AM
................ ....... ....................
No-3878 P. 2/2
July 29, 2003
Jim Edgecomb
TSEP - Program Manager
Montana Department of Commerce
PO Box 200523
Helena, W 59620-0523
Re- City Of Kalispell- Green Acres Sewer
Dear Jim:
Thanks for the time spent discussing the TSEP program at the League of City and Towns
Convention.
Pursuant that discussion I am enclosing an application for a grant for $10,000 to assist in the
preparation of the PER evaluating the sewer problems in an area known as Green Acres. The
City will borrow the remainder from Capital Improvement Fund.
As you can see from the schedule, we will not submit the draft report or drawdown request until
June 2003 for funding in July 2003 from the next budget year.
Green Acres is an urban area outside the City's boundaries with a long history of onsite sewer
problems. The PER will specifically identify the health problems and evaluate alternatives for
correction. Annexation and extension of the City sewer would be an option.
Sincerely,
A—i-0. �-11IM—PAT 011
MWF: bj
F-21
Encl: Referenced Above
0;kGeneral Office\Genml Correspondence\2002 general coffespondence\Grcen Acres\Oct 30.02.Edgecomb.03reen Acres-hr-doc
2
RESOLUTION
No. 03-1919
A RESOLUTION BY THE BOARD OF HILL COUNTY
COMMISSIONERS AUTHORIZING MATCHING FUNDS
FOR THE PREPARATION OF A PRELIMINARY
ENGINEERING REPORT (PER) FOR THE COUNTY' S
BRIDGE PROJECT (PHASE II)
WHEREAS, Hill Co, my is seeking financial assistance from the Treasure State Endowment
Program (TSEP) for financial assistance in the preparation of a Preliminary Engineering Report (PER)
that will comply with the most current version of the Montana Public Works Uniform Application, and
WHEREAS, The TSEP Program requires a 50% match from Hill County, and
NOW THEREFORE, be it resolved by the Hill County Commission that the above grant has been
authorized and the Commission has committed up to $15,000.00 of its cash reserves towards the match
requirement of the TSEP Program.
By Order of the Hill County Commissioners meeting in Regular Session this 7th day of April,
2003 at Havre, Montana,
BOARD OF HILL COUNTY COMMISSIONERS
HAVRE, MONTANA
D. Conway,
Commissioner
Doug1dig`A. Kaercher, Commissioner
ATTEST:
Diane,-E. Mellem, Clerk of the Board
WHEREAS, THE CITY OF MALTA FINDS IT NECESSARY TO
AUTHORIZE UP TO $20,000.00 IN FUNDS TO BE EXPENDED FOR MATCHING
FUNDS FOR A TSEP GRANT TO COMPLETE A PRELIMINARY ENGINEEGING
STUDY AT THE MALTA LAGOON.
THIS RESOLUTION SHALL BECOME EFFECTIVE THE 28T' DAY OF
JANUARY, 2003.
PASSED BY THE CITY COUNCIL OF THE CITY OF MALTA THIS 28'
DAY OF JANUARY 2003 AND APPROVED BY THE MAYOR THIS 28TH DAY OF
JANUARY 2003.
A, -)j
Byron DrEreaux, Mayor
A T TIE, S T:
Carol . Sc mo�eckel��
Clerk/Treasurer