2. Evergreen Sewer Rate for Fiscal Year 2003-2004City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax (406)758-7758
DATE: July 24, 2003
TO: Chris Kukulski, City Manager
Mayor Kennedy & City Council Members
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FROM: Amy Robertson, Finance Director I'll, `.
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RE: Evergreen Sewer Rate for Fiscal Year 2003/2004
Please find attached several sheets of information. This compilation is for the Wastewater
Treatment Plant operations only and does not include the billing costs, bad debt expense,
depreciation or sanitary sewer expenses. The first sheet is a compilation of the expenses of the
WWTP for the fiscal year 2003. Our operating expenses have decreased by about 8% from the
prior year. FY2002 expenses are included for comparison purposes only. The increase for
electricity was 20% or $42,800. (The prior year saw a $54,000 increase in electric). The decrease
was in equipment maintenance; cleaning clarifier #2 was completed the year before at a cost of
$167,646. FYI: The $110,000 which the City spent on the plant expansion engineering report is
not shared with Evergreen as expansion of the plant does not impact their contract with the City.
Their capacity remains unchanged.
Evergreen Sewer District's FY2003 rate is based on our operational expenses for FY2003
prorated at the percent of usage based on meter readings at the lift station and the plant. A page
is attached with the meter readings and usage. Evergreen's usage is up 3.56%, while the total
plant usage is down 6.43%. As a result, Evergreen's share of the total flows has increased from
16.94% to 18.75%. This is not a percent of capacity only a percent offlows treated at the plant.
The percent of usage (18.75%) is applied to our operating expenses and replacement fund
requirements to arrive at the total cost for treating Evergreen's sewage. The cost is then divided
by their gallons of usage to arrive at the rate per thousand. This calculates to $1.55 per thousand
and is the new rate for FY2003. The district pays 22% of the debt service costs regardless of the
usage. The Evergreen rate is up $ .01 per thousand gallons from last year and debt service
declines by $70.26 per month.
The amended Evergreen agreement calls for Evergreen to share in the equity of the WWTP
Replacement Reserve account. A reconciliation of the reserve account is included. The items for
which replacement funds were used are listed on the reconciliation page. The account earned
$34,736 in interest. The equipment replacement schedule was adjusted for the items listed on the
sheet for the reconciliation of the reserve account. The new amount to be placed in the
Wastewater Replacement account is $310,294.07 for FY2004.
2003
WWTP ... FISCAL YEAR 2003
Prepared: 7/24/03
City Finance Office
Wages/fica/medt/wc/unemp.
$
248,647.62
Overtime
$
10,383.65
Health Ins.
$
47,864.10
PERD
$
15,688.23
Office Supplies
$
1,310.09
Small office equip
$
792.39
Computer supplies
$
803.85
Computer Equip
$
2,435.43
Safety equip
$
1,218.05
Lab supplies
$
4,264.99
Janitorial Supplies
$
35.40
Alum
$
2,543.49
Chemicals
$
6,179.88
Other supplies
$
3,329.94
Gas & Oil
$
4,272.05
Consumable tools
$
846.40
Postage & freight
$
3,644.60
Memberships & dues
$
402.00
Licenses & fees
$
8,755.00
Electricity
$
244,349.13
Water
$
3,320.56
Natural Gas
$
24,645.79
phone lease/charges/pagers/alarms
$
3,068.10
Lab Services
$
4,273.82
Auditing
$
1,800.00
Contract Serv-Glacier Gold
$
107,108.20
Contract Serv-Gravity Thickener
$
2,380.36
Maint. & Repair
$
15,127.19
Equipment Maintenance
$
92,450.97
Consultants
$
1,500.00
Building maint.
$
19,392.84
School & Training
$
4,387.33
Medical services/drug testing
$
247.00
Rental Equipment
$
100.00
Property & Liability Ins.
$
27,660.47
Central Garage
$
4,000.00
Admin. Transfer
$
67,623.00
Data Processing
$
3,851.00
Total Operating Expenses
$
990,702.92 x
0.187485 $ 185,741.55 $ 1.18 per thousand gallons
Replacement
$
310,294.07 x
0.187485 $ 58,175.36 $ 0.37 per thousand gallons
Annual cost to Evergreen
$ 243,916.92 $ 1.55 per thousand gallons
Debt service / Evergreen 22%
$ 116,712.42 annual
Evergreen Flows 156,886,300 18.7485%
Total Kalispell Flows 836,795,600
$ 9,726.04 per month
2002
WWTP ... FISCAL YEAR 2002
Prepared: 7/24/02
City Finance Office
Wages/fica/medt/wc/unemp.
$
236,721.75
Overtime
$
10,437.36
Health Ins.
$
31,153.20
PERD
$
15,072.53
Office Supplies
$
652.46
Small office equip
$
351.11
Computer supplies
$
1,146.49
Computer Equip
$
2,410.00
Safety equip
$
1,045.12
Lab supplies
$
3,722.97
Janitorial Supplies
$
105.90
Alum
$
1,788.77
Chemicals
$
9,020.93
Other supplies
$
2,872.74
Gas & Oil
$
5,226.29
Consumable tools
$
2,661.00
Postage & freight
$
549.42
Memberships & dues
$
415.00
Licenses & fees
$
4,366.00
Electricity
$
201,549.00
Water
$
2,415.60
Natural Gas
$
30,318.16
phone lease/charges/pagers/alarms
$
3,330.64
Lab Services
$
4,733.15
Auditing
$
1,800.00
Contract Serv-Glacier Gold
$
104,402.87
Contract Serv-Gravity Thickener
$
12,709.80
Maint. & Repair
$
4,511.01
Equipment Maintenance
$
248,633.89
Consultants
$
16,181.83
Building maint.
$
3,208.15
School & Training
$
6,691.36
Medical services/drug testing
$
340.00
Rental Equipment
$
148.39
Property & Liability Ins.
$
22,780.81
Central Garage
$
4,000.00
Admin. Transfer
$
69,174.00
Data Processing
$
5,503.00
Total Operating Expenses
$
1,072,150.70 x
0.169406 $ 181,628.30 $ 1.20 per thousand gallons
Replacement
$
309,019.48 x
0.169406 $ 52,349.62 $ 0.35 per thousand gallons
Annual cost to Evergreen
$ 233,977.92 $ 1.54 per thousand gallons
Debt service / Evergreen 22%
$ 117,556.56 annual
Evergreen Flows 151,500,300 16.9406%
Total Kalispell Flows 894,305,300
$ 9,796.38 per month
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