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2. Award Bid - Trench Compactor for Water and Sewer DivisionsUlty of Kalispell Public Works Department Post Dees Box 1, 99?. Kalispell- <Moiitami 99 —119977 T &l-phom (406) 758-7 r 20, a\ (406)75 7 3 1. REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid -- Trench Compactor MEETING DATE: November 1, 2004 BACKGROUND: The current budgets for Water and Sewer include capital funds for purchase of a trench compactor. This machine allows the often dangerous work of compacting utility trench backfill to be done by a machine that does not require the operator to be down in the trench with the machine. This removes the life safety threat to the operator from a potential trench cave-in. Bids were solicited for this equipment and a total of four bids were received by the due date of 22 October. The bid from Western States Equipment was disqualified for failure to include the required bid bond. The other three bids were determined to be valid. The analysis of the bids is attached. The Public Works Superintendent recommends award of the bid to Modern Machinery based on their low bid of $24.971.00, RECOMMENDATION: Award bid for a Trench Compactor to Modern Machinery based on a low bid of $24,971.00.This is approximately $11,529.00 less than the amount budgeted for this equipment. ACTION REQUESTED: AT CITY COUNCIL MEETING OFNOVEMBER I —MOTION TO AWARD BID FOR A TRENCH COMPACTOR TO MODERN MACHINERY OFMISSOULA, MT. FISCAL EFFECTS: Expenditure of $24,971.00 equally split between the Water and Sewer funds. ALTERNATIVES: As suggested by the City Council Respectfully Hansz, P.E. Director of Public Works / Attach: Public Works Superintendent's Bid Recommendation November 1, 2004 Award Bid Trench Compador.doc To: Jaynes Hansz, Public Works Director From: Leonard Hogan, Public Works Superintendent A It, Date: 10/26/2004 Re: Trench Roller Included in the 2004/05 budget is an appropriation of $36,500 to purchase a Trench Compactor. The available funds are in the sewer and water budgets, with $18,250 budgeted in each. Bids were solicited and the City received four bids by the October 22, 2004 deadline. One of the four bids received was disqualified because they did not provide a Bid Bond. It was: Western States $27,700 The three bids meeting our specifications were: Western Plains Equipment $30,510 NorMont Equipment $29,400 Modern Machinery $24,971 it is any recommendation that the bid for the Trench Roller be awarded to the lowest bidder, Modern Machinery.