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7. Award Bid - Meridian Trail ConnectorCity of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax (406)758-7758 REPORT TO: Mayor Pam Kennedy and Kalispell City Council FROM: Michael Baker, Director of Parks & Recreation SUBJECT: Meridian Trail Connector STEP 6799(23) MEETING DATE: March 15, 2004 BACK GROUND: The bid opening for the Meridian Trail Connector project was completed on March 11, 2004, at 2:30 p.m. in City Hall. Three responsive bids were received for this trail project that includes construction of approximately 5700 LF of 8' wide paved path and related construction. This pedestrian/bicycle trail is located on the northerly edge of Kalispell adjacent to the west side of Highway 93 and north side of Four Mile Drive. This project has been in the planning stage since 1996, patiently awaiting federal allocation for CTEP funding. The completion of this section of trail will eventually connect the Meridian Trail to the Kalispell Youth Athletic Complex. We received 3 responsive bidders. They are as follows: Base Bid: Alternates: Sandon Construction 192,992.75 221,458.75 JTL Group 227,280.00 250,000.00 Settle Services 279,249.1.7 305,598.91 The engineers estimate for this project is $212,259.00. After comparing the specific bidding schedules from the three responsive bidders, it is the recommendation of the consultants that the bid price is applicable. Upon preliminary conversation with MDOT, and an explanation of the bid tabulation forms, they are in agreement that the bids are consistent and in line with the project. RECOMMENDATION: It is my recommendation to accept the low bid including alternates by Sandon Construction in the amount of $221,458.75 for the construction of the Meridian Trail Connector. FISCAL EFFECTS: This Project is funded 86.58% with Federal money and 13.42% local match. Our local match is $29,719.76 and the federal share is $191,738.99. The local match is budgeted at $24,000 in the current Parks In Lieu budget. Authorization is necessary to add an additional $5,719.76 to balance the Park In Lieu budget. Authorization also is needed to increase the ISTEA budget by $31,458.75 for a total of$221,458.75 to accommodate the total expenditure. This project was budgeted prior to the engineers estimate which accounts for the discrepancy in budgeted totals. ALTERNATIVES: None at this time. Respectfully submitted, Michael Baker, Director of Parks C� Chris Kukulski, City Manager Report Compiled March 12, 2004 Attachments - Thomas, Dean & Hoskins letter dated 3/12/04 Engineers Construction Cost Estimate L` V4 ' , 3InM N , . 1 1 PI Thomas, Dian. de Foe loan, Inc. TDSC March 12, 2004 Mike Baker Kahspol City Parks $ Recreation PO Box 1997 Kahspoll, MT 59903 R.v: Meridian Trail Comectvr- Bid. Award Dw Mike: As you know, three bids were received at the bid opening yest,,Tday. The bids ranged f m $221,438.75 to 5305,598,91 for ihe base bid and alternate itt s. The engiyieer's estimate is $212,259, Sandon Constrcaction is the apparent low bidder. We will he requesting award concurroncc from CTEP to Sandon Construction in the =mmt of S221,458.75. If you have any questions, please contact us. 5;noevely, 'IHOMAS, DEAN & HOSKIItiS, NC. Shari A. Halloran P.E, SAH:sh K06-061-003 Ertel: Referenced Above 7:'a00MM06}TX0-061-003 Mcidim TTait 2 31wcr#lrrsart2.t73-bakar_�idaw�sd.ltr.tlto 69O NortE€ Mer diatr, Suite lt)I - aiispell., M2-55 901 l4 6) 752-.5'246 * FAY (406) 752.52 0 vi6r ' 9 jd « Y, 1I L. � L.;C� : rt!V ENGINEERS ESTIMATE - WAIDIAN TRAL C0 i'vGPRGTlP L4699INDttad E,' KitBIE OTi P 190WCTEP E81 MATED ie6TIMATSO ACT ELIGIBLE 11*11LIR ITEM OZSCRtPTION OUANTITY OUANTITY PRICE A.MMNT AMOUNT 1 MobiggftoriOembifaatior. 1 M S 8 000.00 .00 $ 2 Claarta u 1&PF , 1 LUMR SUUI 5 8,OA0.40 $ $ 000.00 $ 3 lmgRLag §hSWI Khn Pit SUM S 7 00 S 7000.00 S 4 3' Wrtua awkWe ! 18A 3 1 S 14.1-00.130 3 5 w Mraaa Bp o f me 710 CY 5 -10a S 10150DO 3 B AAovft powwmt 2' Thick 5300 sy 3 9,0j 47700.00 7 ShgoW aftoo 5720 LP_ S 0$ 1 430.DA $ a News' a. Nq MAK ANA SkM fi ffi 244.00 3 1.200.0A $ UT= R54 kL Ow fi EA ° DO.00 3 a�u�rco F�1.1 1d�x1 P. Teld S $ 30"o fS 1,000.D0 S MUTCO fit• 24 4 4 Guly Jn I ' a, am 20 LF5 4s.do $ m.nA s h lrcLp. 53 LF 8.00 5 ircu;- E 8 2d.00 9 5e0.00 10 B6 ttJi�B wi h Trash ftw S SA $ 1 000.00 B 6 On $ 11 kom Stobaturwo a. 45M 13Y $ 1,10 S 4 460.00 S b. FitrcY ftl 220 SY 5.G0 $ T 1 _3a $ 12 &ddifV 1 LLNP SUM s 1 e 3 13 Mina 385 LF $ 2C 4G S 103com 14 Pavam"Markin 350 911 S 4,00 S 1 3 5 Traffic t—rim= 1 W&E SUM 3 4,OMOO 4 i id Botaft 12 5A S SOVO S 7,2M,W S 17 RAWAift Wall 1051) $ 20.00 S $ 18 AFAtaa Try a. uc n t.rao i M* 12 EA is 3W.00 $ 3 600.00 18 C(jn v% P Rsmos EA $ 145.00 $ 1,100.00 8 tiza l Fabric flit! SY $ 1.00 $ $ $20.00 21 Adjust Eta 05tic do f L 2 §ULA$ 250.00 S 250.00 $ 221 Ramond 8S AUIT* C 23 f LUMP SEhd. 18 000,00 3 jUalog 24 Fanca R6mov6(9elC ate 310 i,F 5 6,00 $ 1,650.00 $ sQ4 toA 5 164.wMW S WZ0.00 TcnAL "a w 6 185,050.00 ALURNATE 8I1) ITEMS iL3 b. F i0rab Try 32 ILUWP—SUMIS 3 Ste. 3 9.600.OA $ 22 Trd itl$ P3 it 17,00_ S 17 600.GD $ avb LOW $ 27,=,,X d TOTAI, MASE 00 AND AUERRAcTF$ * 219.269.00 6ilari A. i 9att�rat5, i9782 P.E 03te