3. Postpone Contract Award - El Dorita Lift StationCity of K."-al *1 spell Public Works Department
Post Office Bo-, 1997, Kalispell, oRt a %9}{}3-1997 .'Teiep o e (406)7M-7720, Fax (6) 7 58®7831.
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Delay of Bid Award — Sewage Lift Station #4, Liberty Street (El Dorita)
MEETING DATE: January 20, 2004
BACKGROUND: The fiscal year 2003/2004 Sewer Operating budget includes an appropriation of
$105,000.00 for replacement of sewage lift Station 94, Liberty Street (El Dorita). Mows into this lift
station are approaching its capacity and there is no emergency power supply for the pumps. A design was
developed and 3 bids were received on 6 January. Sandon Construction is the apparent low bidder for the
project. LHC Construction is second low bid, $1,473 higher than Sandon. A bid tab is attached.
The replacement of this sewage lift station is not a simple task. Lift station #4 is a heavily used
facility and as such the ability to move raw sewage into the main sewer must be maintained throughout
construction. In order to make a reasonable bid award recommendation, Staff has requested detailed
statements of experience from both Sandon and LHC for reconstructing similar sewage pumping
facilities. This information wi11 assist in determining the firm best able to perform the work without
creating an adverse impact to the public because of a failure to maintain the flow of raw sewage.
A bid award is expected to be made at the February 2, 2004 meeting based on the lowest cost that
is consistent with maintaining the highest possible standards for protecting public health
RECOMMENDATION: Delay bid award.
ACTION REQUESTED: AT CITY COUNCIL MEETING OFJANUAPrY20, 2003 —MOTION TO
DEL4YBID AWARD FOR REPLACEMENT OF LS #4.
FISCAL EFFECTS: Expenditure of sewer operating replacement funds in an amount to be determined.
ALTERNATIVES: As suggested by the City Council
Respectfully
Jl es ansz, P.E.
Director of Public Works / 6dy Engineer
Attachment: Bid Tabulation
January 20, 2004, Delay Sid Award LS #4Aoc
Chris A. Kukulski
City Manager
Report compiled January 12, 2004
W
City of Kalispell Public Works Department
Post Office Box 19977 Kalispell, .tvl:on=a 59 3-1997 - Telephone (06)755-7720, Fax (406)758- 7 3
MEMORANDUM
7 January 2004
To: Jaynes C. Hansz, P.E., Director of Public Works/City Engineer
From: Frank Castles, P.E., Assistant City Engineer X
Subject: El Dorita Lift Station Improvements
Attached is the tabulation of bids received for the subject project. Staff recommends
that the project not be awarded until adequate research is done to ensure that the
contractor awarded the project is capable of successfully completing the work within
the constraints of the contract documents.
BID TABULATION
EL DORITA LIFT STATION IMPROVEMENTS
BIDS OPENED JANUARY 6, 2004 2:30 PM
LHC, INCORPORATED
SANDON CONSTRUCTION
COMPANY
SETTLE SERVICES
BID ITEM
QUANTITY
UNIT
UNIT BID
PRICE
EXTENSION
UNIT BID
PRICE
EXTENSION
UNIT BID
PRICE
EXTENSION
FURNISH & INSTALL MANHOLE
1
EA.
$2,300.00
$2,300,00
$2,029.00
$2,029.00
$2 100.00
$2,100.00
LIFT STATION DEMOLITION
LUMPSUM
L.S.
$7,890.00
$7,890.00
$10,149.00
$10,149,00
$10,334.80
$10,334.80
DUPLEX SEWAGE LIFT STATION
LUMPSUM
L.S.
$66,860,00
$66,860.00
$60,465.00
$60,465.00
$107,552.50
$107,552.50
EMERGENCY GENERATOR
LUMPSUM
L.S.
$34,350.00
$34,350.00
$37,834.00
$37,834.00
$34,710,90
$34,710.90
EXPLORATORY EXCAVATION
5
HRS.
$210.00
$ 1,050.00
$100,00
$500.00
1 $95.00
1 $475,00
TOTAL BID SI12,450.00 $110,977.00 $155,173.20